HEMPHILL INDEPENDENT SCHOOL DISTRICT P.O. BOX 1950 – HEMPHILL, TEXAS PHONE (409) 787-3371 – FAX (409) 787-4005
Glenn Pearson, Interim Superintendent
Sally Butler, Business Manager
Susan Smith Beth McBride Marc Griffin Elementary Principal Middle School Principal High School Principal
Agenda
Thursday, December 20, 2012 – 7:00 p.m. – Administration Building
I. Members Present:
Absent:
II. Invocation:
III. Pledge To The Flag:
IV. Mission Statement:
V. Visitors And Comments:
VI. Auditor’s Report: Alexander, Lankford, & Hiers, LLP
1. Approval by Board
VII. Approval Of Minutes:
1. Regular Board Meeting November 15, 2012
VIII. Board President’s Report: Continuing Education Report
IX. Superintendent’s Report:
1. Enrollment 2. Calendar 2013 – 2014 3. Academic Excellence Indicator System 4. Board Recognition Month (January) 5. Property Exchange 6. Texas Commission on Environmental Quality 7. Cafeteria Food Change 8. Southeast Texas Food Drive 9. UIL Academic Competition 10. College Fair 11. Building Program
X. Superintendent’s Recommendations:
1. Recommend approval to purchase technology equipment. 2. Recommend approval of student overnight trip requests. 3. Adjourn for Executive Session Allowed by Gov. Code 551.072 and 551.074. 4. Convene to Open Session (Continue Superintendent’s Recommendations) 5. Recommend accepting resignations. 6. Recommend employing personnel/reassigning personnel. 7. Recommend approval of contract with Terracon Consultants, Inc. for $ 4,900 for geotechnical engineering services. 8. Recommend approval of asbestos inspection proposal.
XI. Statement of Operations:
XII. Approval of Bills & Financial Report for the Month of November 2012
XIII. Approval of Budget Amendment # 3 for the 2012 – 2013 School Year
XIV. Adjourn:
These closed sessions are authorized by the Texas Open Meeting Act, Texas Government Code Section 551.072 and 551.074. A. Personnel. No action or vote may be taken in the closed meeting. An open meeting will be held to consider and take action, if any, on items discussed in closed session.
If during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551, Subchapters D and E. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting.
Section 551.071 – For the purpose of a private consultation with the Board’s attorney on any or all subjects or matters authorized by law.
Section 551.072 – For the purpose of discussing the purchase, exchange, lease or value of real property.
Section 551.073 – For the purpose of negotiating contracts for prospective gifts or donations.
Section 551.074 – For the purpose of considering the appointment, employment, evaluation, reassignment of duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.
Section 551.076 – To consider the deployment, or specific occasions for implementation, of security personnel and devices.
Section 551.082 – For the purpose of considering discipline of a public school child or children. Section 551.083 – For the purpose of considering the standard, guidelines, terms or conditions the Board will follow, or instruct its representatives to follow, in consultation with representatives of employee groups in connection with consultation agreements provided for by Section 13.901 of the Texas Education Code.
Section 551.084 – For the purpose of excluding a witness or witnesses from a hearing during examination of another witness.
Should any final action, final decision or final vote be required in the opinion of the Board with regard to any matter considered in such closed meeting, then such final action, final decision or final vote shall be at either:
A. the open meeting covered by this notice upon the reconvening of this public meeting, or
B. at a subsequent public meeting of the Board upon notice thereof, as the Board shall determine.
This notice was posted in compliance with the Texas Open Meetings Act at 8:00 a.m., December 14, 2012 (date).
______Glenn Pearson, Interim Superintendent Hemphill I.S.D. For the Board of Trustees
Amended 12/17/12 Board President’s Report – Continuing Education Report
School Board Member’s Continuing Education Credits 1. Lloyd Ford – 5 hours 2. Janis Speights – 19.25 hours 3. Stephen Crowell – 5 hours 4. Welden Elliott – 8.25 hours 5. Chad Moody – 6.25 hours 6. Lynn Lindsey – 18.75 hours 7. Carolyn Wych – 11 hours
Superintendent’s Report:
Our monthly Board meeting will be on December 20, 2012, the day before we dismiss for the Christmas and New Year’s Holidays. School personnel and students will return to school on Monday, January 7, 2013. January 18, 2013 will be the end of the first semester and January 21, 2013 will be a teacher’s workday and a holiday (Martin Luther King) for the students.
Our employee Christmas party has been cancelled, but we are going to have a faculty staff Christmas luncheon on December 19, 2012 from 10:45 a.m. to 1:00 p.m. in the teacher’s lounge in the cafeteria. If you can, please come and have lunch with us. Also desserts will be served in the Central Administration Office on Thursday, December 20, 2012 from 8:00 a.m. to 3:00 p.m.
1. Enrollment
School 2011 – 2012 2012 – 2013 High School 261 271 Middle School 295 286 Elementary 363 371 Total 919 928
2. Calendar 2013 – 2014
Included in background information No. 2 is a calendar developed by our Administration. We have passed out a blank calendar to our personnel for suggestions and sample calendars for next year. Our District Site Based Committee will meet in January and recommend next year’s calendar at our January 17, 2013 Board meeting.
3. Academic Excellence Indicator System
The TEA has released our 2011 – 2012 AEIS report. We will be prepared to present this report at a public meeting at the January 17, 2013 Board Meeting.
4. Board Recognition Month (January)
Our School Board will be recognized before our January 17, 2013 Board Meeting at 5:45 p.m. in the school cafeteria. Your spouses are invited to this dinner meeting and program. 5. Property Exchange
In reference to the property exchange between the Methodist Church and HISD, I had a meeting with Attorney Robert Neal and Mark Birdwell. Mr. Birdwell will survey the exchange and Attorney Neal will do the paper work.
6. Texas Commission on Environmental Quality
We received a letter from TCEQ indicating that HISD has fulfilled the requirements of the Agreed Order effective on September 30, 2012, and no further action is necessary at this time. Please refer to the letter in backup information No. 6. I did meet with Gary Baker from Terrill Petroleum Company and he assured me that we were doing everything right with our underground storage tanks, but there are some new changes after January 1, 2013 pertaining to Inventory Control and Vapor Monitoring. The new method called (SIR) Statistical Inventory Reconciliation is a method of release detection using sophisticated computer software to determine whether a tank system is leaking. At the present time we contract with Accent Environmental Services in Lufkin to monthly check our present system. They tell us along with TCEQ that we have until 2018 to make the change. Accent will let us know when to change. A sample monthly inventory record is in backup information No. 6, provided by Accent Services.
7. Cafeteria Food Change
Starting January 7, 2013, all free lunch students and employees will be served in three hot lunch lines located in the old snack bar. Students and adults wanting alacarte foods will be served out of the snack bar located in the old hot lunch line. Please see backup information No. 7 for additional information from Kathleen Henson.
8. Southeast Texas Food Drive
Our students collected food and won third place in all southeast Texas including Beaumont. Thanks to Monica Butler who is in charge of our backpack program and to Cindy Ince for organizing her classes for collections and decorating collection boxes. They did a great job and our students helped the food bank to stock its shelves. They collected 1,398 lbs of food. Please see backup information No. 8.
9. UIL Academic Competition
Grade 2nd through Grade 5th had their academic competition with Kirbyville, Newton, and Deweyville. Again, we won the first place trophy scoring 437 points. Kirbyville scored 323 points, Deweyville scored 260 points, and Newton scored 191 points. Grade 6th through Grade 8th competition will be held this week. I will have their scores at the Board Meeting. Please see backup information No. 9 for events, scores, and winners.
10. College Fair
Our annual Post Graduate Job Fair was held on the afternoon of November 27th. We had 35 colleges and a few businesses. Brookeland, West Sabine, and San Augustine students were guests to our fair. Thanks to our Counselor Belinda Simmons for organizing this event. Please refer to your weekly bulletins for the many activities going on this time of the year.
11. Building Program
I have two meetings to report: (1) I met with Don Iles and Cecil Paul Mott and discussed everything we were going to do that effected the electricity, permanent and temporary, also demolition of the gold building and old band hall and elementary office would not effect their electrical work. We would be able to start demolishing the building around June 3rd. (2) I met with Malcom about changes to the drive in front of the new building and a better looking front entrance into the new building. He said he would like a meeting in Lufkin with the engineers to discuss the drainage problem. Malcom would like to advertise for bids for the demolition and new building together, in April. This would allow to begin demolition June 3rd. Providing we have good weather and luck we could move into the building in August of the 2014 – 2015 school year. Please see backup information No. 11 for building timelines.
The Texas Department of Health has requirements prior to demolition of any building. (1) ATDH certified asbestos inspection (2) An asbestos abatement plan written by a TDH certified party. (3) Third party observation of all/any asbestos abatement/removal by a TDH ovserver.
TASB’s asbestos division will do No. 1 – 2 and will find a 3rd party for us as required in No. 3.
We will need to survey for asbestos in the following buildings: Bldg # 7 – 2 wings of Old High School Building Bldg # 3 – Elementary Admin Office Bldg # 2 – Old Band Hall Bldg # 4 – Small Computer Building Bldg # 5 – Gold Building Bldg # 6 – Library Building Superintendent’s Recommendations:
1. Recommend approval to purchase technology equipment.
We have state funds to purchase technology equipment out of our Instruction Material Allotment (IMA). After School Board approval we will request approval from TEA to purchase the technology from our IMA fund before we purchase the equipment. I recommend we purchase the following technology equipment.
(1) Purchase 200 Dell computers from School Tech Supply at a bid price of $ 48,200. These computers will replace all computers in the elementary and middle school.
Please see backup information No. 1. for additional information.
2. Recommend approval of student overnight trip requests.
Recommend approval for 6 overnight trips for our FFA from February 13th through March 15th, 2013. (1) February 13 – 15, 2013 – San Angelo Show (2) February 18 – 21, 2013 – San Angelo Show (3) February 21 – 24, 2013 – San Antonio Show (4) March 5 – 11, 2013 – Houston Show (5) March 11 – 15, 2013 – Houston Show (6) March 15 – 17, 2013 – Houston Show
Please see backup information No. 2.
3. Adjourn for Executive Session Allowed by Gov. Code 551.072 and 551.074.
4. Convene to Open Session (Continue Superintendent’s Recommendations).
5. Recommend accepting resignations.
6. Recommend employing personnel/reassigning personnel.
Recommend reassigning Jeannie Mikeman from High School Paraprofessional to Elementary Secretary/PEIMS.
7. Recommend approval of contract with Terracon Consultants, Inc. for $ 4,900 for geotechnical engineering services.
8. Recommend approval of asbestos inspection proposal.