Columbus Indiana Area Emmaus Community

Columbus Indiana Area Emmaus Community Board Meeting

Date: October 14, 2006 Location: First Baptist Church, Columbus

NAME Present Absent NAME Present Absent

Jon Carlstrom – x Dick Yeaton– x Spiritual Director Gatherings/Hospitality Mike Riley – Web Site x Jane Hien - Secretary x Chuck Goode - Data x Brian Teater– Music x Coordinator Ed Tower- Supplies x Christine Griggs – x Agape Kathy Bush - Supplies x James Hoppus - x Robin Everhart – x Sponsorship/Reunion Team Selection Pat Shoemaker- Agape x Gary Fuquay –Treasurer x Bev Earley - Community LD x Renee Kasting – x Acting Past Lay Registrar Director Ron Povaleri– x Venetia Green – x Facilities/ Transportation Chrysalis Lay Director Debbie Raynor – Newsletter x Becky Povaleri- x Chrysalis Board Member

Bev welcomed everyone to the meeting.

PRAYER and DEVOTIONS : Jon Carlstrom led in the morning devotion. He reminded us that it is important for us to have a quiet time. We are to take time to experience God. Jon led us in a quiet time to meet the Lord! Jesus will meet us there in our quiet time to tell us of the Father’s love. He will encourage us to do His will. After prayer concerns Jon lead in prayer.

DECISIONS MADE:

The September 9, 2006 minutes were reviewed, corrected, and approved. Gary Fuquay made a motion to accept the minutes. Christine Griggs seconded the motion. Motion carried.

The Bylaw ratification vote taken on September 15, 2006 and minutes recorded were approved. Jim Hoppus made the motion to accept them. Kathy Bush secorded the motion. Motion carried. Ed Tower made a motion to have Judy Droddy become the Columbus Indiana Area Emmaus Registrar. Robin Everhart seconded the motion. Motion carried.

Kathy Bush made the motion to support Camp Lakeview with a $200.00 anonymous donation. Ed Tower seconded the motion. After discussion the amount to be given was $500.00. Brian Teater amended the motion. Dick Yeaton seconded the amendment. Amendment passed. The motion as amended passed.

Jim Hoppus made a motion that Ed Tower who is going off the board to be appointed to the position of an Ex- Officio representative from the Columbus Indiana Area Emmaus Community to Camp Lakeview beginning in 2007. Kathy Bush seconded the motion. Motion carried. .

Open Actions List

ACTION PERSON RESPONSIBLE COMPLETION DATE

10/08/05 Operational Procedure Data Coordinator/web site Manual for each service area on the Facilities/Transportation web site: give Mike information on the Agape running of your area of service

Mike Riley will continue to update the operational Procedure Manual as information comes in to him.

Items for Discussion: Info List

1. Bylaws Revisions and amendments adopted at the September Gathering- Bev wanted this to be documented in the minutes so reference could be found if ever needed on the changes made to the Bylaws. Bev will send Mike Riley the Bylaws to be posted on the web-site.

2. 2007 Board of Directors nominations – Robin Everhart reported that Mary Miles had contacted her and accepted to serve on the board. The Ballot is now complete with five nominations for the Class of 2009. The others on the Ballot are: Van Breeding, Janet Sutton, Don Andrews, and Brian Buterbaugh.

3. Emmaus/Chrysalis Celebrations Nov.3-4, 2006 Houston, TX-$50 Bev asked for us to pray about attending this event.

4. Camp Lakeview dinner auction on November 18th- Ed Tower stated that donations of new or slightly used items were being accepted. You may purchase tickets to attend the auction just contact Ed. Kathy Bush made the motion to support Camp Lakeview with a $200.00 anonymous donation. Ed Tower seconded the motion. After discussion the amount to be donated was $500.00. Brian Teater amended the motion. Dick Yeaton seconded the amendment. Amendment passed. The motion as amended passed.

Study List

1. Walk manual update- The discussion centered on getting recruits to help with manual updates. Bev has contacted Jack Mendell and he has agreed to help with this and Diana Boyer did decline because of other commitments. Bev asked the Board Rep’s on the fall walks to make changes necessary during the walks.Then they will compile the changes needed. Mike Riley offered to check his schedule and possibly take on the task of making the revisions needed to update the manuals.

2. How to support Chrysalis, a developing Emmaus community, or Kairos- Mike Riley has added a link to our website on Indiana specific Kairos events. Action List

1. Potential new Registrar- Renee Kasting shared her prayer life on a replacement registrar. She shared that Judy Droddy was the one placed on her heart to contact. After discussion, Ed Tower made the motion to have Judy Droddy become the Columbus Indiana Area Emmaus Registrar. Robin Everhart seconded the motion. Motion carried. Just as a reminder the Ex-Officio members are appointed by the Board.

2. 2007 Community Spiritual Director nominee- Bev shared that the nominee would be Jon Carlstrom. Jim Hoppus made the motion to accept Jon Carlstrom as the Community Spiritual Director for 2007. Jane Hien seconded the motion. Motion carried. Bev will make this announcement at the November Gathering.

3. 2007 Community Lay Director nominee- Bev shared that the nomine would be Gary Fuquay. Kathy Bush made the motion to accept Gary Fuquay as the Community Lay Director. Jim Hoppus seconded the motion. Motion carried. Bev will make this announcement at the November Gathering.

Board Member Reports:

1. Agape / Pat Shoemaker / Christine Griggs - Pat reported everything was in order for the Fall Walks. Christine reported that the Prayer charts were filling up.

2. Chrysalis / Venetia Green (absent) - Mike Riley and Jane Hien reported that the Team formation for the January Flight’s are about 97% full. Bev mentioned that she wasn’t able to attend the board meeting. Then the discussion was on letting the Chrysalis Board know that the SD for Flight’s be ordained and their credentials be recognized outside the local church to be in compliance with the Upper Room guidelines.

3. Community Events / Dick Yeaton – Dick reported that the bread had been ordered for the Community Events. The kitchen provides the bread for the walk on Friday and Saturday. If you need special dietary bread, contact Dick for the name of the one in the Community that provides it. Dick reported that since he is going off the board the first three months of 2007 are taken care of. 4. Community Spiritual Director / Jon Carlstrom – No Report.

5. Data Coordinator / Chuck Goode – Chuck stated that he would continue to check on a projector for the Community. This would be available for walks and team meetings to run power point talk presentations. The discussion was on exploring the cost of a new laptop. Mike Riley reported that he would bring information back on the cost of a new laptop.

6. Web site / Mike Riley- No Report.

7. Team Selection / Robin Everhart – Robin reported that the Fall Walk teams were ready. She would provide a reminder for the newsletter about the Spring Team Service Applications.

8. Facilities / Transportation Ron Povaleri (Absent) – No Report.

9. Music / Brian Teater – Brian reported that everything was on track for the Walks. He was getting a music team together for Candlelight because the Women’s Music team could not cover the Men’s Candlelight.

10.Newsletter / Debbie Raynor – The deadline for the newsletter will be October 20. Debbie will provide 60 copies of the newsletter for the Walk packets.

11.Registration / Renee Kasting – The Women’s walk is at 34 women and the Men’s walk is at 20 men.

12.Secretary / Jane Hien– No report.

13.Sponsorship & Reunion / James Hoppus - Jim reported that he has the Fourth Day packets ready for the Fourth Day meeting on November 7 at 7:00pm Asbury UMC.

14.Past Community Lay Director / Bev Earley – No report.

15.Supplies / Ed Tower / Kathy Bush- Ed reported they were ready for the walks. At this time the discussion was on Ed would be going off the board. Jim Hoppus made a motion that Ed Tower, who is going off the board, to be appointed to the position of an Ex-Officio representative from the Columbus Indiana Area Emmaus Community to Camp Lakeview beginning in 2007. Kathy Bush seconded the motion. Motion carried. Bev will announce this at the November Gathering.

16.Treasurer/Gary Fuquay – Balance of $11,473.43 Gary reported that we need to provide a copy of our Annual minutes to the lawyers office. We need to send a copy from 1999 to the present. Jane Hien will get the papers to Gary to deliver.

Committees

1.Walk Lay Director Training Committee: Ron Povaleri, Bev Earley, Mike Riley & others.

Announcements

Newsletter articles to Debbie Raynor are due 10/20/06

No Gathering in October due to the Walks

The next board meeting will be November 11 at 8:30 AM, First Baptist Church - Fairlawn The next Chrysalis Board meeting Tuesday,November 7 at Memorial Baptist

Submitted by Jane Hien, Secretary.