Promenades East Condo Assoc s2

Promenades East Condominium Association, Inc 21405 Olean Blvd. Port Charlotte, FL 33952 ♦ Phone (941) 627-6880 ♦ Fax (941) 624-2987 ♦ Email: [email protected] Website: www.promenadeseast.com

May 14th, 2012 BOARD OF DIRECTORS MEETING MINUTES

Call Meeting to Order: Meg Collins On May 14th, 2012 at 7:01 pm

Proof of Notice of Meeting: Terry Owens Proof of notice of this meeting was established with agendas posted prior to 48 hours of the meeting on the bulletin boards in the clubhouse, mailroom and at the entrance to the elevators. The agenda was also emailed to the owners that have supplied their email address to the office.

Roll Call: Meg Collins Present: Meg Collins, Bettylou Miller, Lola Collado, Sheila Momeni & Lila Mollison (by phone), a quorum was established.

Approval of Minutes Lola Collado A motion was made to approve the minutes of the April 9th, 2012, regular meeting as posted.

The motion was made by Lola Collado and seconded by Sheila Momeni. There was no further discussion. The motion was voted on and passed unanimously.

Officer’s Reports a) President’s Remarks Meg Collins Welcome, as you can see we have a long agenda. Summertime is the time we gear up for maintenance work so please be patient as we plow through the decisions needed to get our projects rolling. For those of you that were up early last Wednesday morning for the power outage, it was interesting…and it certainly reminds us of how dependent we are on our electricity. b) Treasurer’s Report Bettylou Miller Promenades East Condominium Association continues to be financially sound. Un-Audited Bank Balances as of April 30th, 2012:

Operating Account checking_ $ 88,449.02 Florida Shores Res. Acct $ 59,368.36 Damage Escrow $ 20,000.00 Florida Shores Reserve CD $240,803.52 Charlotte State Reserve CD $248,559.89 Bank United Reserve CD $95,000.00 Moved from Florida Shores Bank checking account Reserves total $643,731.77

Owners with payments in arrears; 1). $22817.54--- in the lien process, foreclosed by lender, lender contesting payment, offers made, P.E. foreclosing on lender. 2). $11442.73--- in the lien process, in foreclosure process from lender. 3). $ 378.20--- in the lien process, in foreclosure process from lender. Total $34,638.47 In April, 2012, we had income of $34,238.23 and expenses of $29,266.36

Since the April 9th meeting, there have been 4 interviews and orientations: 1 for owners, 1 for a guest, and 2 for tenants. I have also spoken briefly to 2 sets of people who will need an orientation when they arrive: 1 for seasonal tenants and 1 for annual tenants. Committee Updates a) Social Sheila Momeni The social activities have wound down for the season, look for the activities to resume in the fall. b) Architectural Sheila Momeni There was one architectural request approved since the April meeting to change door hinges and threshold for handicapped purposes.

Old Business a) Parkside/Team Port Charlotte Update Sheila Momeni The next meeting date for Team Port Charlotte is on May 17, 2012 at 5:30 PM at the cultural center. Correction on the last Parkside update, the current work on Harbor Blvd is not part of the Master Plan of Parkside. Improvements on Harbor Blvd and Elkam Blvd will begin as soon as this summer. On May 8, 2012, a MSBU meeting was held where the water quality experts gave the Board and all involved citizens alongside this waterway their Final Report and answered questions regarding this matter. In this report, the experts have stated that the Sunshine Lake and Sunrise Waterway (within Parkside) is "the worst waterway they have seen in their 30 years of analyzing waterways". The MSBU board approved the final report with recommendations for the urgency of involving the health department. The complete report is available on Charlotte County’s website. b) Additional Camera Security System Meg Collins The long range planning committee had suggested additional cameras for Promenades East to further cover the elevator doors, garage area and the outside parking. This is something that is not budgeted for and if we want to consider these additional cameras, we need to decide so they can be budgeted for in the 2013 budget. We have two quotes to install an additional 16 camera system complete, one from Devcon Security for $13,161 and one from Safe & Sound Security for $11,800. One issue is the price will probably increase due to the constant increase in the cost of wiring by the time we’re ready to install the system. I would suggest that if we decide we want to install the system, that we choose Safe & Sound Security at a cost not to exceed $12,500.

A motion to add $12,500.00 to the 2013 budget for Safe & Sound Security to install another 16 camera system was made by: Bettylou Miller, the motion was seconded by: Lila Mollison.

Elayne Laumaillet #312- Opposes cameras in the hallway.

There was no further discussion, the motion was voted on and passed unanimously. c) General Trespass Notice Meg Collins The Long Range Planning Committee suggested that we post and email notices to residents about the general trespass in place for Promenades East. The notices were revised slightly and are ready to go out to the residents if the board approves. The trespass notice was read. Would anyone like to make a motion?

A motion to send out the notices as written was made by: Bettylou Miller, the motion was seconded by: Lola Collado, there was no further discussion, the motion was voted on and passed unanimously.

New Business a) Dolores Collado as Check Signer Bettylou Miller I would like for the board to appoint Dolores Collado as a check signer on all accounts for Promenades East. This will make the account check signers to be: Meg Collins, Bettylou Miller, Dolores Collado and Terry Owens.

A motion was made to make Meg Collins, Bettylou Miller, Dolores Collado and Terry Owens as check signers on the Promenades East accounts, the motion was made by: Bettylou Miller, the motion was seconded by: Sheila Momeni, there was no further discussion, the motion was voted on and passed with Meg Collins, Bettylou Miller, Lola Collado voting yes and Lila Mollison abstaining, the motion passes. b) New pool Heater Meg Collins There have been plans for a long time to install a second pool heater as one is not enough to adequately heat the size pool we have. We have been waiting for the funding to be available in the reserves before we installed the additional heater. The funding is available and we have a quote from Howards Pool World to install an identical 135,000 BTU heater for $4000.00 plus an $85.00 cost for an electrician to hook the heater up. Would anyone like to make a motion to have a new (additional) pool heater installed at a cost of $4085.00?

A motion to have Howards Pool World install an additional pool heater at a cost of $4085.00 was made by: Bettylou Miller, the motion was seconded by: Lola Collado, there was no further discussion, the motion was voted on and passed unanimously. c) Security Policy Meg Collins (Meg read Security Policy)- Would anyone like to make a motion to adopt this security policy as amended?

A motion to accept the Security Policy, which was adopted at the April meeting, as amended was made by: Bettylou Miller, the motion was seconded by: Sheila Momeni, there was no further discussion, the motion was voted on and passed unanimously. d) AC’s for Clubhouse Meg Collins There are two AC units in the clubhouse, one for the meeting room, kitchen and storage rooms and one for the office, hallway and bathrooms. The one for the meeting room is 15 years old and Loves AC Company said that its life is over and that it’s in bad shape. The other AC is 7 years old and has a leak in the system and they estimate it will cost $500-$800 to repair. We have different choices that we can make, we could just leave alone and address the AC’s when they break down, we could replace the 15 year old system and repair the other or could replace both systems. We have two quotes to replace the systems, one from Loves AC at $7450.00 for a 2.5 ton 13 seer and a 3 ton 13 seer. AC Services quoted $5960.00 for a 3 ton 15.5 seer and a 4 ton 16 seer.

A motion to contract with AC Services to replace both air conditioners at a cost of $5960.00 was made by: Lila Mollison, the motion was seconded by: Bettylou Miller, there was no further discussion, the motion was voted on and passed unanimously. e) South Elevator Pit Meg Collins The south elevator pit was found to have about two feet of water in it. The elevator company said that some seals need replaced and some expensive cables were damaged by the water and need replaced. The elevator company will replace these seals and the cables under our maintenance agreement, at no additional cost to us. The leak in the pit needs to be repaired and we have a quote from the only local company that is known to repair elevator pits. The quote to repair is from Structural Injection Systems at a cost of $2,155. At the current time, there is water that has leaked into the pit since the elevator company pumped the water out. I would like to have a motion to have structural Injection systems waterproof the south elevator pit at a cost of $2,150. Would anyone like to make the motion?

A motion to contract with Structural Injection Systems to waterproof the south elevator pit at a cost of $2,155.00 was made by: Lola Collado, the motion was seconded by: Sheila Momeni, there was no further discussion, the motion was voted on and passed unanimously. f) Slippery Garage Floor Meg Collins We have been looking into the situation where the garage floor gets slippery when wet. It is uncertain at this time what, if anything can be done about it. A representative from Sherwin-Williams is coming to look at the garage floor, the penetrating sealer that was put down to protect the post tension cables and give their recommendation on how to proceed. (Please, remember to leave keys to your vehicles when leaving as the garage floor will be pressure washed this summer and vehicles will need to be removed from the garage.) g) FPL Smart Meters Meg Collins We have done a great deal of investigating into the installation of smart meters. We had the installation delayed for the moment but FPL is still planning on putting the smart meters in at Promenade East. These meters are FPL property and we cannot deny them access to their meters. Our meters are located in mechanical rooms with 30-40 meters per room. Questions have been raised about RF emissions causing health concerns. It looks as though we cannot do much as an association and that each individual resident would need to contact FPL. We are still working on gathering information to see what we can do to address this situation.

Elayne Laumaillet #312- Gave a report urging everyone to research and call FPL themselves.

Meg Collins- Instructed the manager to postpone the installation of the association Smart Meters.

Board Members Comments Meg Collins Meg asked the board members for any additional comments and there were none.

Owner’s Comments Meg Collins Meg asked the audience if anyone would wish to make any comments and there were none.

Next Meeting Date: BOD Meeting: July 9th, 2012 @ 7:00 PM in the clubhouse

Adjournment: Meg asked for a motion to adjourn this meeting Meg Collins

A MOTION to adjourn the meeting at 8:37 pm was made by: Bettylou Miller and seconded by: Sheila Momeni there was no further discussion, the motion was voted on and passed unanimously.

-MEETING ADJOURNED-