General Ledger Reports

Report ID Report Name Legacy Report Report Description Run/Frequency/Access Navigation/Path

Additional Reports for Commitment Control and General Ledger can be found on the Catalog of Online Financial Reports located at http://www.core-ct.state.ct.us/reports/ and information on running an online report can be found at http://www.core- ct.state.ct.us/reports/running.asp GLC5500 ADB Definition N/A Prints ADB details including ONLY Central users can run this Report description, purpose, and report adhoc. ChartField information. General Ledger > Average Daily Balance > ADB Definition Report GLC5501 ADB Processes N/A Lists ADB process information ONLY Central users can run this Report including averaged period, date, report adhoc. (formerly: ADB and time. General Ledger > Average Daily Calculation) Balance > ADB Calculation Report

GLC6000 Allocation Step N/A Lists detail information associated ONLY Central users can run this Definition with a particular allocation step. report adhoc. Allocations > Reports > Allocation Step GLC6001 Allocation Group N/A Lists detail information associated ONLY Central users can run this Definition with a particular allocation group. report adhoc. Allocations > Reports > Allocation Group GLS7001 Standard Journal N/A Lists standard journal entries and ONLY Central users can run this Entries Status their status. report adhoc. General Ledger > General Reports > Standard Journals

Revised December 1, 2006 Page 1 of 15 Pages General Ledger Reports

GLS7002 General Ledger - ACRG74 General Lists the beginning and ending Central users and Agency GL Activity Ledger Account ledger balances by ChartField Approvers can run this report Statement combination and account. Also adhoc. ACRG76 General lists the detailed journal line General Ledger > General Reports Ledger Subledger activity posted against the ledger > Ledger Activity Account Trial Balance for the accounting periods that are 21-2-2 Revenue specified. Analysis GLS7009 Posted Journal N/A Provides the ability to report on ONLY Central users can run this Summary Report journals posted during a specific report adhoc. run of the Journal Post process. General Ledger > Journals > The Journal Post process updates Process Journals > Posted all journals posted with the value Journal Summary Report of the Process Instance. The Process Instance is part of the search criteria that is used by the Posted Journals - Summary report. GLS7011 Journal Edit N/A Provides detailed information Will run monthly, in scheduled Errors about journal edit errors: period, batch for central users ONLY. journal ID, date, source, reference General Ledger > Journals > number, error type, line, line Process Journals > Journal Edit description, field name, and error Errors Report message. GLS7012 Trial Balance ACRG75 General Combines detail and summary Will run monthly, in scheduled Ledger Master Account balance information. Shows the batch for central users ONLY. Trial Balance ending ledger balances for the Central users and Agency GL ACRG77 General specified year and period by Approvers can run this report Ledger Master Account ChartField combination and adhoc.

Summary Trial Balance account. Also displays subtotals General Ledger > General Reports ACRZ91 GAAP Fund by ChartField. Prints a final total > Trial Balance General Ledger Master for debits and credits Account Trial Balance GLS8005 Budget Displays transaction line details Central users and Agency GL Transaction Detail (budget post date, source Approvers can run this report transaction type, document ID, adhoc. ledger amounts, override user ID) Commitment Control > Activities for budgets. > Budget Reports > Budget Transaction Detail

GLS8010 Budget /Actuals Reconciles budget-checking Central users and Fiscal Reconciliation transaction activity with Administrative Reviewers can run Commitment Control ledgers this report adhoc. (LEDGER_KK) and general ledger Commitment Control > Budget actuals ledgers. Reports > Budget /Actuals Reconciliation

GLS8020 Budget Status 06-04 - Budget Balance Displays all Commitment Control Central users, Agency Technical Report ledger amounts (budgeted, pre- Resources, Agency GL Approvers 17-8-5 - Pre - encumbrance, encumbrance, and Fiscal Administrative Encumbrance expense, collected, recognized) Reviewers can run this report and the available balance for the adhoc. budgets you select. Commitment Control > Budget Reports > Budget Status

GLS8012 Journal N/A Compare journal entry lines with Will be run monthly, in scheduled Line/Accounting accounting entries batch for central users ONLY. Entry ONLY Central users can run this Reconciliation report adhoc. Report General Ledger > General Reports > Journal Line/Acct Reconcil

GLS8510 Ledger Details N/A Displays such details as amounts Central users and Agency Fiscal and currency for each ledger Administrative Reviewers can run (amount type) in the control this report adhoc. budgets you select, as well as the Commitment Control > Budget available amount for the budget. Reports > Ledger Details

FIN2001 Journal Entry N/A Displays all journal entries entered Central users and Agency GL Detail in the system for a business unit Approvers can run this report and ledger within the date range adhoc. specified. Prints the journal General Ledger > General Reports entries in ascending ID order > Journal Entry Detail within the ledger and shows the journal date, the source, whether a reversal entry was created, journal status, posted date(if any), and a description. For each line included in the journal entry, the account number, a description, the department, product, and project ChartField values, and debit and credit detail. Also prints

statistical information where included in a journal entry. GLC4003 Combination N/A Displays information on Central users and Account Code Groups combination edit groups for a Processors can run this report selected SetID. adhoc. Setup Financials/Supply Chain > Common Definitions > Design Chartfields > Combination Editing > Combination Group Report

GLS1001 Summary Ledger N/A Displays the summarized ADB Will be run monthly, in batch Detail calculation to the Summary schedule for central users ONLY. Department and Summary Account General Ledger > Summary Nodes while providing detailed Ledgers > Summary Ledger Detail fund code and Special ID Rpt information. This report will be run for the Business Unit of STATE, ADB Summary Ledger, current fiscal year and accounting period. GLS1002 Closing Rules N/A Displays information about closing ONLY Central users can run this set rules. It prints a description of report adhoc. the close set, identifies the name General Ledger > Close Ledgers > of the account ChartField, and Closing Rules shows the ChartField to which that profit and loss account will be closed. Also shows the option for retaining earnings into the Revised December 1, 2006 Page 5 of 15 Pages General Ledger Reports

ChartField. GLS1003 Closing Trial N/A Summarizes all entries on the ONLY Central users can run this Balance ledger by account type. Prints report adhoc. beginning and ending balances for General Ledger > Close Ledgers > the year, totals for the period, Closing Trial Balance adjustments, and closing entries. GLS1210 Closing Set N/A Displays the budget period Currently, no users have access Validation transfer set or fiscal year, closing to this report. rules, Commitment Control ledger In the future, ONLY Central users groups, and ledgers (amount will be able to run this report types) to include in balance adhoc. forward calculation. Validates the Commitment Control > Close closing set, displaying error or Budget > Validate Closing Set warning messages for conditions that could cause errors in the Budget Close process. GLS1211 Closing Run N/A Displays information similar to Currently, no users have access Control Validation that which is displayed by the to this report. Closing Set Validation Report In the future, ONLY Central users (GLS1210); however the Closing will be able to run this report Run Control Validation Report adhoc. validates a Budget Closing run Commitment Control > Close control ID, thereby capturing Budget > Validate Run Control errors across closing sets.

CTGLR118 Negative Balance ACRA62 Negative Create negative balance reports Will be run WEEKLY in the batch Balance Report currently displaying Fiscal Year, schedule, be bursted and be ACRA63 Negative Fund, Agency, SID, Agency Title, distributed to agencies. Balance Report by Appropriation Title, Balance field, ONLY Central users can run this Agency and Negative Balance Amount. report adhoc. ACRA64 Negative Commitment Control > Budget Balance Report-Prior Reports > Negative Balance Year Report CTGLR122 Federal Program ACRA66 Federal Federal programs by agency with Will run QUARTERLY in the batch Appropriations Program appropriations, adjustments, schedule, be bursted and be Report Appropriations - expenditures, and appropriations distributed to agencies. DetailACRA67 Federal in detail by SID. ONLY Central users can run this Program report adhoc. Appropriations - Commitment Control > Budget SummaryACRA68 Reports > Federal Program Federal Program Appropriations Appropriations - DetailACRA72 Federal Programs Control ReportACRA81General Fund Statement of Appropriations and Expenditures Transportation Fund Statement of Appropriations and Expenditures

CTGLR128 Available Cash ACRG65 Available List for fund, agency, and SID a Will run MONTHLY in the batch Trial Balance Cash Trial Balance beginning balance, receipts, schedule, be bursted, and be payments, transfers and an ending distributed to agencies. balance ONLY Central users can run this report adhoc. General Ledger > Journals > Process Journals > Available Cash Trial Balance

CTGLR140 CFSR - OPM-CFSR Financial Provides Expenditures for month Will run MONTHLY in the batch Comprehensive Report - CFSR and YTD and Proj and compares schedule, and be e-mailed to Financial Status 06-02 Budget Report total to approp at SID and object agencies. Report 06-03 Monthly Budget level Central users and Agency Report Technical Resources can run this 06-07 Budget report adhoc. Comparison Report Fin Reporting Tools > PS nVision BUDDHAN Budget > Define Report Request > Find an Analysis Report Existing Value > Report ID’s are Listed By Agency Agencies that have Agency 1

and/or Project 1 budgets will receive CFSR A & C. Agencies that have Agency 2 and/or Project 2 budgets will receive CFSR B.

CTGLR158 Comparative N/A The Balance Sheet Report will Central users and Agency Balance Sheet capture an Agencies’ financial Technical Resources can run this position throughout the course of report adhoc. a fiscal year. Capture the Note: This report is only available agencies’ Assets, Liabilities and for agencies with Internal Service Fund equity data from the Accrual Funds that identified this Ledger. requirement, such as DAS & ITD. Fin Reporting Tools > PS nVision Not Available at this Time. > Define Report Request > Find an Existing Value > Report ID’s are Listed By Agency CTGLR311 Trial Balance of 04-01Month/Year The State requires a report that Will run MONTHLY in the batch Appropriations Balance displays budget versus actual schedule, be bursted, and be Report 04-07 Analysis of information on a monthly/yearly distributed to agencies. Expenditures basis. The report is grouped by ONLY Central users can run this ACRA58 Trial Balance Fiscal Year, Fund, Agency, SID and report adhoc. of Appropriations Function/Activity for Agencies Commitment Control Budget ACRA70 Agency Trial Reports > Trial Balance of Balance of Appropriation Appropriations

CTGLR312 Project Trial ACRA55 Project List of each fund, sid, prior and Will run MONTHLY in the batch Balance by Fund Account Trial Balance current year expenditures, schedule for central users. by Fund unliquidated, unencumbered, ONLY Central users can run this ACRA59 Project unallotted and unallocated report adhoc. Account Trial Balance balances Commitment Control > Budget by Agency Reports > Project Trial Balance by Fund

CTGLR313 Grant Trial ACRA77 Grant List of each appropriation, Currently, no users have access Balance Report Appropriations Trial expenditures, unexpended to this report. Balance appropriation, receipts, award In the future, it will run MONTHLY balance, and current receivable in the batch schedule for central users ONLY. ONLY Central users can run this report adhoc. Commitment Control > Budget Reports > Grant Trial Balance Report CTGLR315 Cash Ledger ACRG64 Available This report lists beginning of Will run MONTHLY in the batch Report Cash Ledger month balances, total cash schedule for central users ONLY. receipts, payments and transfers ONLY Central users can run this (journal entries) for the current report adhoc. month and the current balances as General Ledger > Journals > of the end of the month. Process Journals > Cash Ledger Report CTGLR316 Detail and ACRR52 Agency Displays the Revenue recorded for Will run MONTHLY in the batch Summary Revenue Receipts Report all Funds and Agencies on a schedule, be bursted, and be Report ACRR53 Monthly monthly/yearly basis. distributed to agencies.

Receipts Detail ONLY Central users can run this ACRR54 Non-Revenue report adhoc. Receipts General Ledger > Journals > ACRR55 Annual Non- Process Journals > Detail and Revenue Receipts Summary Revenue ACRR56 Monthly Receipts Summary ACRR58 Monthly Receipts Summary (0000 and 1201) ACRR59 Yearly Revenue Detail- Auditors of Public Accounts CTGLR317 Flexible Ledger ACRC51 Analysis of Detail the State’s expenditures by Will run MONTHLY in the batch Analysis Expenditures – various Chartfield breakdowns. schedule for central users ONLY. Summary Since several of these reports Central users and Agency GL ACRX58 Analysis of could be combined in the new Approvers can run this report Expenditures - Monthly system, one requirement was adhoc. written to capture the general General Ledger > General Reports expenditure reporting > Flexible Ledger Analysis requirements.

CTGLR318 GAAP Fund ACRZ31 GAAP Funds Develop a trial balance report ONLY Central users can run this Consolidated Trial Consolidation Report which would provide summary and report adhoc. Balance detail information according to General Ledger > Journals > Fund. Process Journals > GAAP Fund Trial Balance

CTGLR319 Budget Lapse and ACBK35 List of Unliquidated, ONLY Central users can run this Chartfield Report Lapse/Carryforward unencumbered, unallotted, report adhoc. (formerly: Control Report unallocated amounts for each SID Commitment Control > Budget Lapse/Carryforwar for each agency Reports > Budget Lapse and Carry d Control Report) Forward CTGLR321 Accounts Payable ACRZ11 GAAP The AP accrual report details AP ONLY Central users can run this Accrual Report Accounts Payable liabilities for GAAP funds report adhoc. Entries according to fund, agency and SID General Ledger > General Reports > Accounts Payable Accrual

CTGLR322 Wage and Salary ACRZ51 Accrued Reads off the ledger to determine ONLY Central users can run this Accrual Report Salaries and Wages the list of wage and salary report adhoc. (formerly: Salary ACRZ54 Accrued expenditures by year for the General Ledger > General Reports and Wage Fringe Benefits following chartfield combinations: > Wage and Salary Accrual Report Accrual) Fund, Agency and Account.

CTGLR323 Income Statement N/A This report is generated monthly Central users and Agency Report and is used by multiple agencies Technical Resources can run this to review the operating activities report adhoc. for the current period as well as Fin Reporting Tools > PS nVision year to date. Provides results at > Define Report Request > Find an both a summary and detailed level Existing Value > Report ID’s are using nVision’s delivered Listed By Agency capabilities. Note: This report is only available for agencies with Internal Service Not Available at this Time. Funds that identified this requirement, such as BRAD, DAS, DOC & ITD. CTGLR7986 Expenditure Displays detail Chartfield string of Central users and agency users Report by Object account balances posted to the can run this report ad hoc. general ledger for a single or multiple periods. General Ledger > General Reports > Expenditure by Object

FIN0010 Valid GL Account N/A Provides a list of valid account ONLY Central users can run this Codes codes. report adhoc. Set Up Financials/Supply Chain > Common Definitions > Design Chartfields > Reports > Chartfield Reports > Account

FIN0011 Valid Department N/A Provides a list of valid department ONLY Central users can run this Codes codes. report adhoc. Set Up Financials/Supply Chain > Common Definitions > Design Chartfields > Reports > Chartfield Reports > Department

FIN0013 Valid Project ID’s N/A Provides a list of valid project ONLY Central users can run this codes. report adhoc. Set Up Financials/Supply Chain > Common Definitions > Design Chartfields > Reports > Chartfield Reports > Project FIN0020 Valid GL Business N/A Provides a list of valid business ONLY Central users can run this Units unit codes. report adhoc. Set Up Financials/Supply Chain > Business Unit Related > Reports > General Ledger Units

FIN0050 Valid Fund Codes N/A Provides a list of valid fund codes. ONLY Central users can run this report adhoc. Set Up Financials/Supply Chain > Common Definitions > Design Chartfields > Reports > Chartfield Reports > Fund Code

FIN0052 Valid Program N/A Provides a list of valid program ONLY Central users can run this Codes codes. report adhoc. Set Up Financials/Supply Chain > Common Definitions > Design Chartfields > Reports > Chartfield Reports > Program Code

FIN0053 Valid N/A Provides a list of valid SID codes. ONLY Central users can run this Classification report adhoc. Codes Set Up Financials/Supply Chain > Common Definitions > Design Chartfields > Reports > Chartfield Reports > Special ID

Revised December 1, 2006 Page 15 of 15 Pages