Coaches Evaluation System

APPENDIX A COACHES’ EVALUATION SYSTEM

The sole purpose of the coaches’ evaluation system is to improve the quality of our athletic program by recognizing and encouraging the use of successful coaching practices and techniques. The Athletic Director or personnel assigned by the Superintendent (see Memorandum page 6 of this document) and/or the Superintendent or his designee (Director of Operations, effective 6/25/2010) will conduct a minimum of two evaluations during the school year for each coach. A conference will be held following each evaluation. Information contained in the evaluation will be based upon observations made at practices and contests during the athletic season, the quality of compliance with the Phenix City School District policies and procedures, and personal relations with athletes, professional colleagues and parents.

At the end of the season a Comprehensive Review (components of the Comprehensive Review are below) will be completed with each coach, and the coach will be given the opportunity to comment or respond to any item in the Review. The original observations and Comprehensive Review will be kept on file in the Athletic Director or personnel assigned by the Superintendent (see Memorandum page 6 of this document)’s office and copies will be distributed to each coach, and the Superintendent or his designee (Director of Operations, effective 6/25/2010). Copies of the forms for the Evaluation System are included in Appendix A of this handbook.

Comprehensive Review

 Two Observations

 Coaching Credentials

 Athletic Department Compliance During the Year

 Incident Reports

 End of Season Report

 Head Coach Self Evaluation

 Assistant Coach Evaluations

 Assistant Coach Self Evaluation (Part of Assistant Coach Evaluation)  Player Surveys

 Parent Surveys

 Budget/Account Review

 Summary Report

 Comprehensive Review Conference

Two Observations:

Each Head Coach will be observed a minimum of two times during the season by the Athletic Director or personnel assigned by the Superintendent (see Memorandum page 6 of this document). These observations may be during a practice session and/or competition. The attached forms will provide information on all activities to be observed.

Following each observation a conference will be held to discuss the observation. The Head Coach will be allowed to submit in writing any clarifications in the observation and such information will be attached to the observation form. FORMS B-27, B-38

Coaching Credentials:

A Coach’s Credentials Checklist will be completed on each Head Coach by the Athletic Director or personnel assigned by the Superintendent (see Memorandum page 6 of this document). This worksheet will be used as a summary of the coaches completion of all requirements of the AHSAA and the Phenix City Board of Education. This form will be completed prior to the first date for practice as determined by the AHSAA. The Head Coach should complete this same checklist on each assistant coach and submit them to the Athletic Director or personnel assigned by the Superintendent (see Memorandum page 6 of this document) prior to the first date for practice. FORM B-13 Athletic Department Compliance During the Year:

Throughout the year each Head Coach will be expected to comply with all the procedures as outlined in the AHSAA handbook as well as the Phenix City Schools Coaches Handbook. The Head Coach will be continually evaluated throughout the year on the meeting of all requirements. The results will be summarized on the Summary Report. FORM B-42

Incident Reports:

Incident Reports made throughout the year will be included in the final evaluation of the Head Coach. All incident should be clearly filled out and contain all the information requested. B-29

End of the Season Report:

An End of the Season Report must be completed and submitted to the Athletic Director or personnel assigned by the Superintendent (see Memorandum page 6 of this document) within two weeks of the last competition of the season. FORM B-19

Head Coach Self Evaluation:

Each Head Coach must complete a Head Coach Self Evaluation and submit it with the End of Season Report. FORM B-26

Assistant Coach Evaluations:

Each Head Coach is expected to conduct an evaluation of their assistant coaches. The evaluations should be completed on the Assistant Coach Evaluation Forms and be submitted prior to scheduling the Comprehensive Review Conference. Part of the assistant coach evaluation is the Assistant Coach Survey which will be submitted with the evaluation. FORM B-3

Player Surveys:

Player surveys will be completed each year by players under the direct supervision of the Head Coach. These surveys are anonymous and will be conducted by an assistant coach or the Athletic Director or personnel assigned by the Superintendent (see Memorandum page 6 of this document). These surveys will be completed within two weeks of the regular season and will be submitted to the Athletic Director or personnel assigned by the Superintendent (see Memorandum page 6 of this document) immediately upon completion of the surveys. FORM B-37

Budget/Account Review:

The Head Coach is responsible for the financial condition of the program. The account balance must be monitored and reviewed on a regular basis. Each Head Coach is required to submit to the Superintendent or his designee (Director of Operations, effective 6/25/2010) an account balance each month. Additionally, the Head Coach is required to submit a budget each year outlining projected income and expenses. The submission of this budget as well as the continual submission of the account balance will be included in the Comprehensive Review. FORM B-39

Summary Report:

All of the components of the Evaluation System as well continued compliance with all AHSAA policies and procedures as well as the Phenix City Coaches Handbook will be evaluated throughout the year and summarized on the Summary Report. This form will be completed by the Athletic Director or personnel assigned by the Superintendent (see Memorandum page 6 of this document). FORM B-42

Comprehensive Review Conference:

A Comprehensive Review Conference will be completed after all components of the evaluation System have been completed. All items of the evaluation system will be discussed and the Head Coach will be able to submit any additional information and can respond to this conference in writing if they so desire.