Summer 2015 Information Reminders for All Staff

SUMMER 2015 INFORMATION REMINDERS FOR ALL STAFF FROM THE OFFICES OF INSTRUCTION AND STUDENT SERVICES

Below please find a listing of important dates for the Summer 2015. We have included dates for major financial aid disbursements in this calendar. Your assistance with accurate roster management throughout the semester is critical. While we expect students to drop themselves, the college is still responsible for returning funds to the Department of Education when we issue financial aid funds to students who are not actively enrolled. Keeping your roster updated on a regular basis will prevent students from receiving financial aid that is not deserved and will reduce the College’s liability to repay these errors in disbursement.

Date Event June 8 Instruction Begins June 11 Update rosters in preparation for 1st Major Financial Disbursement June 12 First Pell and Loan Disbursement* July 3 Holiday – Independence Day (no classes, offices closed) - Friday July 2 End of 1st Four Weeks July 31 End of 2nd Four Weeks July 17 End of 1st Six Weeks July 24 End of Middle Six Weeks July 31 End of 2nd Six Weeks July 31 End of 1st Eight Weeks August 5 End of 2nd Eight Weeks (Wednesday) August 10 GRADES DUE

* Financial Aid will continue to be disbursed on a weekly basis so please keep rosters updated.

ROSTER MANAGEMENT  Drop “no show” students immediately to accommodate waitlisted students in numerical order  Use Drop Notations correctly -- o No Show -- students who never make any form of contact (email, phone) and do not show up to any classes during the 1st week o Instructor Drop -- students no longer attending but present at the time the class started  Complete prerequisites checks within the first week of class  Strongly encourage students to use their permission numbers to register within 48 hours – all students who attend class should be officially enrolled as auditing is not allowed. If students are attending but not on the roster, send them to A&R to register immediately.  Add enough students beyond your class maximum so that with normal attrition class enrollment is at the maximum at census date (see chart for specific term dates).

Office of Vice President, Instruction 5／30／2018 D:\Docs\2018-04-29\0766dfd572d91573c5edb12f9423db44.doc  Monitor both your D2L and Intranet rosters throughout the summer session. You must use your intranet roster to officially drop students. Students who are dropped in error can be easily reinstated through use of the “add slip”.

 Ensure your roster is accurate at least 1 week prior to your final examination. Drop students who are not attending rather than let them remain on the roster and issue an “F” grade. In cases of “F” grades, the Online Grading System will ask instructors to verify if the student participated in the class beyond the 60% mark of a given term. If the last date of attendance is PRIOR to the student’s financial aid disbursement, the College is 100% responsible for disbursing funds to a student who was not active.

INCOMPLETE GRADES An incomplete grade (I) may be assigned by the instructor when, in the judgment of the instructor, the student is unable to complete the requirements of a course because of unforeseeable emergency at the end of the semester. Examples of such emergencies include physical or mental illness, death in the immediate family, or employment changes. Generally, a student should have completed at least two thirds of the coursework with a passing grade and be attending regularly up until the point the incomplete is requested; it is also expected that the student initiate the process and ask for the incomplete grade on or before the last class meeting. The decision to grant an incomplete is always the instructor’s.

Last Day to Drop Last Day to Last Day to Last Day to Last Day Class to Qualify Drop Class Drop Class Petition for Summer Term Classes Census to for a Refund for Without Classes with a "W" Pass/ Begin Date Enroll* Enrollment and Notation on End Grade No Pass Tuition Fee Record 1st Four Weeks June 8 June 12 June 13 June 12 June 12 June 25 June 12 July 2 2nd Four Weeks July 6 July 10 July 11 July 10 July 10 July 24 July 10 July 31 1st Six Weeks June 8 June 15 June 18 June 12 June 12 July 7 June 19 July 17 Middle Six Weeks June 15 June 22 June 25 June 19 June 19 July 14 June 26 July 24 2nd Six Weeks June 22 June 29 July 2 June 26 June 26 July 21 July 3 July 31 1st Eight Weeks June 8 June 17 June 22 June 12 June 12 July 17 June 23 July 31 2nd Eight Weeks June 15 June 24 June 28 June 19 June 19 July 23 June 29 August 5

* Students must register in person at Admissions Office after this date. The college may require a special petition for registration after this date.

Office of Vice President, Instruction 5／30／2018 D:\Docs\2018-04-29\0766dfd572d91573c5edb12f9423db44.doc