BASA Ultimate Challenge

THE Ultimate Challenge June 27-29, 2014

SPONSORING USA SWIMMING ORGANIZATION Bristol Area Swim Association Coomes Area Swim Team

SANCTIONING AUTHORITY Virginia Swimming Inc., Sanction Number VS-14-09N

USA Swimming, Inc., Virginia Swimming, Inc., Coomes Area Swim Team, Bristol Area Swim Association, and the Harry L. Coomes Recreation Center shall be held free and harmless from any and all liabilities or claims for damages arising by reason of injuries to anyone during the conduct of this event.

DATES AND TIMES Friday, June 27, 2014 warm-up 2:30-3:45 pm, meet starts at 4:00 pm. Saturday/Sunday, June 28-29, 2014 morning warm-up times will be determined by the timeline of the meet. The afternoon warm-ups will begin as soon as the morning session is completed.

LOCATION Harry L. Coomes Recreation Center, 300 Stanley St., Abingdon, Va.

FACILITIES Competition pool is eight lanes, lanes are eight feet wide, 50-meters with non-turbulent lane dividers. Depth of pool is four feet at the turn end to 14 feet at the start end. Warm-up/down pool is six lanes, 25 yards with non-turbulent lane dividers. The competition course has not been certified in accordance with current USA swimming rules and regulations, Article 104.2.2C(4).

TIMING Fully automatic Colorado Timing System with 8 lane display.

PARTICIPANT ELIGIBILITY All participants must be registered USA Swimming athletes before the start of the meet and 2013 registration numbers are required to be listed on entry forms. No entry will be accepted without USA swimming registration numbers. No on deck USA Swimming registration will be permitted.

AGE Swimmer’s age on June 27, 2014 will determine their meet age.

ENTRIES Entries will be processed in order received and accepted to the greatest extent possible without exceeding the 4 hour/ session time limit. All swimmers age 12 and under will be limited to 5 events per day, exclusive of relays. All swimmers age 13 and over will be limited to 5 events per day, exclusive of relays. 1500 Free will be limited to 3 heats of Boys and 3 heats of Girls, based on Top 8 Senior times, Top 8 13-14 times and Top 8 11- 12 times, and will be swam fastest to slowest. Proof of time required. [Swimmers entering the 1500 should enter another event of Saturday in case they do not make it into the top 24 for the event. They can scratch out of the extra event. If there are fewer than 8 entries in an age group, we will allow swimmers from the other age groups to swim based on their times.] Entries should be submitted on DISK using the Hy-Tek program and a hard copy of the entry is also required. Entries not submitted on disk should use the enclosed entry form. All entries should also include the Release form with check. Entries forms should be submitted with the swimmers BEST LONG COURSE TIMES. This meet will be run CARDLESS. Entries must be postmarked no later than Monday, June 16, 2014.

DISABLED SWIMMERS Disabled swimmers who wish to enter the meet are encouraged to do so. Please fill out the enclosed entry form and return it with the team entry. Athletes with a disability are welcomed and shall provide advance notice of desired accommodations to the Meet Director. The athlete (or athlete’s coach) is also responsible for notifying the session referee of any disability prior to the competion. ENTRY FEES Entry fees will be $4.00 per individual event and $10.00 per relay. Surcharge is $6.00 per swimmer. Late entries will be accepted on a lane-available basis. Late Entries will cost $6.00 per individual events and $12.00 per relay. Make all CHECKS payable to: BRISTOL AREA SWIM ASSOCIATION. Fees must accompany entry forms. Please bring a check to the meet to settle up any unpaid debts prior to the Start of Friday’s events.

SCORING Individual events will score 9, 7, 6, 5, 4, 3, 2, 1. Individual points will score 1st thru 8th place. Relay events will be scored 18, 14, 12, 10, 8, 6, 4, 2.

AWARDS Ribbons will be awarded 1st-16th place for all 12 and under events and 1st- 8th 13 and older events. Relays will be awarded 1st -8th places. Individual high point awards will be for top three places in each age group. Team awards will be awarded for top three places.

STARTS We will be using a dive over start procedure to speed up the running of the swim meet. We will be using the whistle start procedures. We will be using the NO RECALL Procedure. Please advise swimmers of this procedure.

RULES Current USA Swimming rules govern the meet. The no false start rule will be in effect. All 400 meter and longer individual events will be deck seeded with check-in times posted. Once check-in for a deck- seeded event is closed, failure to swim a deck seeded event will result in automatic scratch from the next individual event. All 200 meter events and shorter will be pre-seeded and swimmers may scratch without penalty. Virginia Swimming Meet Safety Guidelines and Warm-up Procedures will be in effect at this meet. In accordance with Virginia Swimming, Inc. Policy, only those coaches who have current, valid USA Swimming credentials will be permitted to act in a coaching capacity at this meet. Coaches who do not possess these credentials we be required to leave the deck area.

WARM UP: Virginia Swimming Meet Safety Guidelines and Warm-up Procedures will be in effect at this meet. The Meet Director will post and announce the warm-up assignments prior to the start of the meet warm-up. Swimmers attending the meet without a coach must report to the Meet Director or Referee to be assigned a coach for warm-up prior to each session. “Any swimmer entered in the meet, unaccompanied by a USA Swimming member coach, must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. It is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement. “ 6/9/2010

Use of audio or visual recording devices, including cell phones, is not permitted in changing areas, rest rooms or locker rooms. In addition, photography behind the blocks is not permitted.

Except where venue facilities require otherwise, changing into or out of swimsuits other than in locker rooms or other designated areas is not appropriate and is strongly discouraged.

No VSI non-athlete member in good standing may be barred from participating in the meet as an official as certified.

MEET OFFICIALS Referee: Steve Woolfolks Starter: Steve Woolfolks Director: Woody Van Nostrand

FACILITY RULE NO FOOD OR DRINKS ARE ALLOWED ON THE POOL DECKS. USE TRASH CANS.

TENTS AND CANOPIES There will be an area available for tents and canopies to be set up on the grass area surrounding the pool. No canopies and tents will be allowed on the pool deck. Please check with Meet Director prior to setting up. WEATHER POLICY In the result of bad weather that would cancel or shorten the swim meet, BASA reserves the right not to refund monies for entry fees and surcharges. Please understand that this is due to expenses incurred by the host club for operating the Swim Meet. The Coomes Recreation staff will clear the pool in the event of foul weather.

MAIL MEET ENTRIES TO: THE Ultimate Challenge C/O Woody Van Nostrand 104 Bird Road Bristol, TN 37620

No later than Monday, June 16, 2014.

Phone numbers: [423] 534-4235 or Email Address [email protected]

NO FAXED ENTRIES, PLEASE

HOTELS AND LODGING See the attached sheet for specific hotels and numbers.

RESTAURANTS There are many restaurants that are located near the Coomes Recreation Center. They range from fast foods to sit down dining.

CONCESSIONS & HOSPITALITY There will be concession sales for the parents and swimmers run by the Coomes Recreation Center and the BASA Swim Team. We will provide a hospitality area for coaches and officials.

MEET EVALUATIONS: Please send any comments, suggestions, or evaluations concerning the meet to: Matt Weber, PO Box 1102, Huntsville, AL 35807 ORDER OF EVENTS After the conclusion of event 28 there will be a 15- minute break. The 1500 meter events will then THE Ultimate Friday Evening – June 27, 2014 commence. The event will be combined but Warm-Up 2:30 - 3:45 pm scored separately. The event will be swum fastest Challenge Competition Begins at 4:00 pm to slowest. Men and women events/heats will alternate. Swim Meet WOMEN EVENTS MEN 1 12 and under 200 IM 2 33 11 and over 1500 Free 34 3 open 400 IM 4 5 9-12 400 Free 6 Historic Abingdon, 7 13 and over 400 Free 8 Sunday Morning – June 29, 2014 Warm-Up - TBA Virginia Saturday Morning – June 28, 2014 Competition Begins - TBA Warm-Up - TBA June 27- 29, 2014 Competition Begins - TBA 35 12 and under 200 Free 36 37 12 and under 50 Fly 38 9 12 and under 100 Free 10 39 12 and under 100 Breast 40 11 12 and under 50 Breast 12 41 12 and under 50 Back 42 13 12 and under 100 Back 14 43 12 and under 200 Free Relay 44 15 12 and under 50 Free 16 17 12 and under 100 Fly 18 Held under the sanction of USA Swimming. 19 12 and under 200 Med. Relay 20 Sunday Afternoon – June 29, 2014 Warm-Up at Conclusion of Morning Saturday Afternoon – June 28, 2014 Session Warm-Up at Conclusion of Morning Competition Begins - TBA Session Competition Begins - TBA 45 Open 200 Free 46 47 Open 100 Fly 48 21 Open 400 Med. Relay 22 49 Open 200 Breast 50 23 Open 200 Fly 24 51 Open 100 Free 52 25 Open 100 Breast 26 53 Open 200 Back 54 27 Open 50 Free 28 55 Open 400 Free Relay 56 29 Open 200 IM 30 31 Open 100 Back 32

Saturday Evening – June 28, 2014 S O U T H E A S T E R N L S C I N F O R M A T I O N F O R M F O R S W I M M E R S W I T H A D I S A B I L I T Y T h i s n o n m a n d a t o r y f o r m i s f o r a c c o m m o d a t i o n p u r p o s e s .

N a m e ______

A d d r e s s ______

T e a m ______U S A R e g i s t r a t i o n # ______

A g e a n d B i r t h D a t e : ______/ ______

E v e n t s t o b e S w u m : ______/ ______/ ______/ ______/ ______/ ______/ ______

______/ ______/ ______/ ______/ ______/ ______/ ______/ ______/ ______/ ______

M e e t N a m e L o c a t i o n M e e t D a t e ______

T y p e o f D i s a b i l i t y

B l i n d C o g n i t i v e / I n t e l l e c t u a l D e a f P h y s i c a l O t h e r ______

E x t e n t o f D i s a b i l i t y : B e s p e c i f i c e . g . t o t a l l y o r p a r t i a l l y b l i n d , t o t a l l y o r p a r t i a l l y d e a f , l o s s o f o n e o r m o r e l i m b s , m u l t i p l e d i s a b i l i t i e s , e t c .

______

T h e f o l l o w i n g p e r s o n ( s ) w i l l a c c o m p a n y t h e s w i m m e r f o r a n y n e e d e d a s s i s t a n c e :

______A c c o m m o d a t i o n s r e q u e s t e d , E x a m p l e s : L a n e # , i n s i d e l a n e , s t a r t e r s i d e p r e f e r e n c e , a s s i s t a n c e t o t h e b l o c k s , w a t e r s t a r t , h a n d s i g n a l s , e t c .

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I n f o r m a t i o n g a t h e r e d o n t h i s f o r m w i l l o n l y b e u s e d f o r s w i m m e r s a c c o m m o d a t i o n d u r i n g M e e t , a n d f o r w a r d e d t o t h e S E L S C D i s a b i l i t y c h a i r f o r p u r p o s e s o f e v a l u a t i o n a n d t r a c k i n g S w i m m e r s a t t e n d a n c e a n d p e r f o r m a n c e . T h e D i s a b i l i t y C h a i r w e l c o m e s a n y f e e d b a c k a n d o r c o m m e n t s c o n c e r n i n g y o u r M e e t e x p e r i e n c e .

T h i s f o r m c a n b e a t t a c h e d t o a n e m a i l t o t h e M e e t R e f e r e e o r p r i n t e d a n d c a r r i e d w i t h y o u t o t h e m e e t .

D i s a b i l i t y C h a i r E m a i l : w a l l e y b o b @ h o t m a i l . c o m W a l t e r S m a l l e y 9 0 1 - 4 8 6 - 1 7 8 2 WAIVER, ACKNOWLEDGMENT AND LIABILITY RELEASE: I, the undersigned coach or team representative, verify that all of the swimmers and coaches listed on the enclosed entry form/team information are registered and entered into the meet in accordance and subject to USA Swimming Rules and Regulation:

501.7 .1 All Clubs, including seasonal clubs, shall ensure that all athletes and coaches participating in USA Swimming sanctioned competition(S) are members of their LSC and USA Swimming.

.2 All coaches of USA Swimming clubs, including seasonal clubs, shall join USA Swimming as coach members and shall satisfactorily compete safety training required by USA Swimming. And as 302.4 False Registration – A host LSC may impose a fine up to $100.00 per event against a member coach or a member club submitting a meet entry which indicates a swimmer is registered with USA Swimming when that swimmer or the listed club is not properly registered.

I also acknowledge that I am familiar with the rules of USA Swimming and Southeastern Swimming, Inc. regarding warm-up procedures and meet safety guidelines, and that I shall be responsible for the compliance of my team’s swimmers with those rules during this meet. The Bristol Area Swim Association, the Coomes Area Swim Team, The Coomes Recreation Center, Southeastern Swimming, Inc., Virginia Swimming, Inc., and USA Swimming, their agents, officers, representatives, employees and coaches shall be free from any liability or claim for damages for any and all injuries, illnesses or damage to valuables which may be sustained at this meet or while in transit to and from this meet. I also acknowledge that by entering this meet, I am granting permission for the names of any or all of my team’s swimmers to be published on the internet in the form of Psych Sheets, Meet Results or any other documents associated with the running of this meet.

I SIGNATURE OF COACH OR CLUB OFFICIAL:

TITLE: DATE: TEAM INFORMATION

CLUB NAME: INITIALS:

ADDRESS:

LSC: HEAD COACH:

CONTACT PERSON: PHONE NUMBER:

FAX NUMBER: CELL PHONE: EMAIL:

NAME COACHES CARD EXPIRATION DATE 1.

COACHES ATTENDING: 2.

2. CERTIFIED OFFICIALS WHO MAY WISH TO 3. WORK: 4.

A TTACHED: U NUMBER OF SWIMMERS ENTERED: NATTACHED: T OTAL:

SUMMARY OF FEES

NUMBER OF SWIMMERS: X $6.00 SURCHARGE =

NUMBER OF IND. EVENTS: X $4.00 PER EVENT ENTRY FEE = NUMBER OF RELAYS: X $10.00 PER RELAY ENTRY FEE =

TOTAL DUE: CONSOLIDATED ENTRY FORM Times should be in LONG COURSE METERS

Please duplicate as needed EVENT # EVENT NAME BEST EVENT # EVENT NAME BEST TIME TIME NAME OF SWIMMER

USA Swimming REGISTRATION NO.

DATE OF BIRTH SEX

NAME OF SWIMMER

DATE OF BIRTH SEX

NAME OF SWIMMER

DATE OF BIRTH SEX

NAME OF SWIMMER

DATE OF BIRTH SEX

NAME OF SWIMMER

DATE OF BIRTH SEX