Annual Meeting of the Board of Directors

MEETING OF THE BOARD OF DIRECTORS January 28, 2010 4:00 p.m. – Administration Building

MEMBERS PRESENT: Brian Kubicki, President Phyllis Largey Tom Troeger, Past President Kate Lee Marcia Jones, Secretary Eric Marshall Ryan Matthys, Treasurer Nancy Saunders Sy Barker Larry Thompson Judy Dominy Barbara Warner Dave Dunlap JoAnn Wittenbach Rosaline Ellis Noel Yarger Anne Feferman Sue Coney, SBCSC Comm.Dir. Steve Funk James Kapsa, Superintendent Ken Hebard Susan Warner, Exec. Dir. Nancy King Becky Overstreet, Admin. Assist.

MEMBERS EXCUSED: Frederick Dean, M.D. Richard Pfeil Loretta Frank Jerry Scott Juan Garcia, Jr. Tricia Sloma James Hillman Stephanie Spivey, SBCSC Trustee Lias. Louetta Hollister Ida Reynolds-Watson

CALL TO ORDER Brian Kubicki called the meeting to order at 4:05 p.m. and introduced guests, Anne Feferman, Eric Marshall and Larry Thompson (board members elect). He also mentioned that we appreciate Mr. Kapsa’s attendance and would ask for the present meeting that questions not be directed to Mr. Kapsa and Mrs. Spivey as the discussion items were to gauge board member’s opinions.

APPROVAL OF CONSENT AGENDA Brian requested a motion to approve the consent agenda items (all exhibits filed with board minutes) which included the minutes and board meeting calendar. He encouraged board members to accept the outlook meeting notices that were sent from the Foundation office for ease of updating personal calendars. Phyllis Largey made the motion with Roz Ellis seconding and all present approved.

FINANCE REPORTING & DISCUSSION Ryan Matthys, treasurer presented the Statement of Financial Position and the Profit and Loss Budget Performance as of December 31st, 2009. He noted that while this has been a challenging year, the Foundation is in a better position in the last six months than last year at this time. He continued stating that the endowments have been rebounding. He pointed out that the savings balance is restricted funds for the Lincoln grant and detailed the importance of adding the forecast column as an additional measure to analyze the financial position of the Foundation. Ryan explained the reason for the additional Statement of Financial Position as of January 20th, 2010 was to share the information such as the operational account balance increase as a result of the 5% annual distribution (per our investment policy) to the operating account. Last year the amount was $52,188 compared with $62,860 this year (the fund was previously down $30,000). Kate Lee made the motion to accept financial statements and Steve Funk seconded and all present approved.

GOVERNANCE COMMITTEE Committee Chair, JoAnn Wittenbach, presented proposed Bylaw changes and made the motion to accept these changes as written on behalf of the Governance Committee. Barbara Warner seconded the motion and the Bylaw changes were approved.

JoAnn introduced Anne Feferman, Eric Marshall and Larry Thompson as potential board members. The guests were excused and JoAnn made the motion on behalf of the Governance Committee to accept these new board members. The motion was seconded by Ryan Matthys and approved by all in attendance. The board of directors welcomed the new members to the The Public Education Foundation, Inc.

Ms. Wittenbach requested the Board members keep and review the 2009-2012 strategic plan in preparation for the March 25th, 2010 board meeting and retreat. JoAnn will call a meeting of the Governance Committee in late February to review the Governance Committees strategic direction.

DEVELOPMENT/MARKETING COMMITTEE Committee Chair, Kate Lee, announced the 2nd Annual Our Towne Truck Pull will be held on Saturday, September 18, 2010, at the College Football Hall of Fame parking lot. Kate informed the board that sponsorship packets have been either mailed or hand-delivered to potential sponsors and asked that board members contact/follow- up with individuals they know. Please advise Susan Warner of whom you will contact so there will not be duplication.

Kate also announced that Chef Curtis Aikens will be the featured speaker at the April 29th, 2010 Great Friends of Schools luncheon. Chef Aikens will also visit the SBCSC Culinary Arts Program class at Adams High School. Sue Coney, SBCSC Communications Director shared that Indiana Teacher of the Year and SBCSC teacher, Tania Harmon, has authored a portion of the new book, Chicken Soup for Teachers. She will be present at a book signing at the Notre Dame bookstore located at Eddy Street Commons on February 27th. Plans are in the works for a percentage of sales on that day be donated to The Public Education Foundation, Inc.

Executive Director, Susan Warner, shared she is developing the letter and plans for a matching grant of up to $50,000 underwritten by Dick Pfeil and the Wilson Family. Money raised from the matching grant will be unrestricted funds, but will be targeted toward reading tutors’ salaries with the goal of also returning $20,000 to the Indiana Trust operating endowment. Any fund over the amount (think positive) will be used to fund the next step/school of the reading program. Superintendent James Kapsa stated that in August 2009 the SBCSC and The Public Education Foundation partnered for study tables at the four high schools. An update will be presented at the February 1st school board meeting and the announcement of the receipt of the 21st Century Community Learners grant for $450,000 for four years. Mr. Kapsa expressed the SBCSC’s gratitude for the Foundation providing the seed money to make this happen.

PROGRAM COMMITTEE Committee chair, Ken Hebard, shared the history of the teacher grant from 1995 to present and announced the teacher grant program has disbursed $225,844 to over 250 teachers and impacted approximately 12,000 students. He shared the progress of the teacher grant endowment campaign which raised $53,723 (held at the Community Foundation) during the first six months of the campaign. A good start, but much more revenue needs to be raised to reach the strategic plan goal of $500,000. Ken shared that Washington High School assistant principal, Theresa Phillips, will be a guest speaker at the April 29th Great Friends of Schools Luncheon to share the impact of the teacher grant, Girlfriends, has had on the students.

Reading Program Brian Kubicki and Susan Warner asked the Board to discuss and share their opinions on the potential scenarios for reading program. Susan presented background and questions for the board to think about and shared that the administration has been meeting with members of the executive committee to discuss transition of the staff expenses to SBCSC. Mr. Kapsa added that progress is being made, however, the current financial situation for school districts relative to the newly announce Governor’s cuts may impact how quickly this occurs. The SBCSC has asked the Foundation to consider the training and materials for the final Title I schools (Coquillard, Perley, Muessel and Monroe).

How many schools does the Board want to add to the reading program? Should a percentage of the required funds be raised before taking on a new school? It was requested that any addition comments be shared with Susan prior the March retreat.

An informative discussion was held by the Board. Options discussed: 1) Continue the status quo – the Foundation pay the salaries of the tutors at the four schools with the reading program in use $160,000 2) Continue discussion toward transitioning the tutor position (both supervision and salaries) to SBCSC with the Foundation funding the training, stipends and materials needed to implement the reading program at new Title I schools. 3) Discussion on the funds that should be on-hand before Foundation commits to a project or additional school. 4) The general feeling of the board will not abandon the reading program. The comments will be used to further discussion with the SBCSC administration and an update will be made at the March board retreat on March 25th from 4-6 p.m. Al Lyons will be the consultant as a result Susan’s participation with the Non Profit Leadership Program and the partnership with The Community Foundation of St. Joseph County and Notre Dame. ADJOURNMENT As there were no further discussion items or board member request, Brian Kubicki requested that the board note the meetings on the bottom of the agenda (below) and JoAnn Wittenbach made the motion to adjourn which was seconded by Nancy King. The meeting adjourned at 5:25 p.m.

 Marketing Com. Mtg. @ Adm. Bldg.- 5th Flr . Feb. 4th 12:00-1:00 p.m.  Exec. Com. Mtg. @ Adm. Bldg.-5th Flr. Feb. 9th 12:00-1:00 p.m.  Marketing Com. Mtg. @ Adm. Bldg.-5th Flr. Mar. 4th 12:00-1:00 p.m.  Exec. Com. Mtg. @ Adm. Bldg.-5th Flr Mar. 9th 12:00-1:00 p.m.  Investment Mtg. @ IN Trust Mar. 10th 10:30 a.m.  Teacher Grant Com. Mtg. @ Adm. Bldg.-2nd Flr. Mar. 23rd 4:00-5:00 p.m.  Bd of Directors Mini-Retreat @ Ad Bldg-6th Flr. Mar. 28th 4:00-6:00 p.m.