Importing Segment Codes and G/L Account Number

Abra HRMS v10.1 - Importing Segment codes and General Ledger account number

Implementing any new Payroll system can be time consuming and deadlines approach quickly. Sage’s goal is to provide tools to speed up data entry and implementation. To that end, in Sage Abra SQL HRMS 10.1, you will now be able to import the GL Segment codes and GL Account numbers. Below are the instructions for importing.

Import General Ledger Segments Segment codes can be imported into the new general ledger module using a *.CSV file or *.XLS file format. Based on the customer’s chart of accounts, first enter the segment names, order of the segments and the field lengths under Setup > Payroll > General Ledger > Options > Segments. For instance, if your GL is comprised of division, department, location, and a G/L account, the G/L account would be the account segment and the division, department and location would be the segments.

The easiest way to create an import file is to use an export file as your guide. So, after your segments have been defined, go to Setup>Payroll>General Ledger>Segment Codes and create one entry for each segment then do an export to an .xls or .csv file. This will allow you to see required fields and order needed for the import. Create your file and then import it from the same page.

Example of an import file for Division: IDSEG SEGVAL SEGVALDESC 000001 3 ADULT AND FAMILY 000001 4 CHILD AND FAMILY 000001 1 ADMINISTRATION 000001 2 COMPLIANCE 000001 9 N/A Import General Ledger Accounts In order to import the General Ledger Accounts you will first need to setup the Account Structure. This can be completed by going to Setup > Payroll > General Ledger>Account Structure. Create a new account structure and only select the Account segment (“G/L account” from the example above).

Next go to Setup > Payroll > General Ledger>Accounts and create one general ledger account for Debit and one for Credit then export them to a file. This will allow you to see required fields and order needed for the import. Create your file and import it from the Accounts page.