2010-2011
Oregon Professional Development: Moving Science Education Forward Implementation Grant Application
This packet includes:
Part One: Grant Application Information Part Two: Grant Cover Page Part Three: General Assurances Form Part Four: Grant Application Form Part Five: Budget Worksheet Part Six: Letters of Commitment
Session Attended June 16-18, 2010 – Coastal Oregon June 21-23, 2010 – Northern Willamette Valley June 30, July 1-2, 2010 – Central Oregon July 13-15, 2010 – Southern Oregon July 19-21, 2010 – Eastern Oregon July 26-28, 2010 – Malheur Summer Institute August 9-11, 2010 – Central Willamette Valley
Grant Application Deadline: 12:30 pm August 25, 2010
Issued by the Oregon Department of Education Office of Educational Improvement and Innovation 255 Capitol Street NE Salem, OR 97310-0203 2010-11 Moving Science Education Forward Implementation (MSEFI) Grant PART ONE: Grant Application Information
The purpose of this grant is for Moving Science Education Forward district facilitators to build and strengthen the science professional development capacity within their district or organization by using the tools they received at the 2010 ODE-sponsored 3-day science professional development sessions. This will assist other Oregon teachers in the implementation of the new state science standards and Oregon’s diploma requirements. School districts or organizations will provide the Moving Science Education Forward (MSEF) two-day professional development to science educators in their district or organization.
Which districts/schools/organizations are eligible to apply for the Moving Science Education Forward Implementation (MSEFI) Grant? Any district, school, or organization who attends the Moving Science Education Forward Professional Development as a team, at least one member of the team attends the 3rd day of the session, and submits the completed grant application is eligible to apply.
What is the purpose of the MSEFI Grant funds? The purpose of the grant is to help teams provide the Moving Science Education Forward Professional Development two-day sessions in their district. Grant funds can be used for materials and other costs associated with the professional development sessions.
What must districts, schools, or organizations do to receive this money? In order to receive funding, districts, schools, or organizations must submit a completed application to the Oregon Department of Education (ODE) by 12:30 PM on August 25, 2010. Applications must be approved by the ODE before funds are distributed.
How will the MSEFI Grant funds be used? The MSEFI Grant funds may be used to provide the two-day MSEF professional development sessions to science educators. Grant funds can be used for workshop materials, substitutes, or other costs associated with the professional development.
What is the amount for each MSEFI Grant? The maximum amount of grant funds that will be available to each applicant is $10,000.00. Please visit www.ode.state.or.us/go/science to view updated grant information or contact Cheryl Kleckner at [email protected] or (503) 947-5794 or Tanya Frisendahl at [email protected] or (503) 947-5754.
Is the grant for the following school year? Yes, the grant funds will be for the 2010-11 school year.
2010-2011 Moving Science Education Forward Implementation (MSEFI) Grant Information and Application - 2 - Can multiple teams from the same district attend the 3rd day and apply for the grant? Yes, but districts without a grant would have priority over districts who already received a grant.
How can I describe a single Continuous Improvement Plan (CIP) goal on the application when there are members from multiple districts on my team? Select the CIP goals from each district that focus on science and professional development and include them in your grant application.
When will the MSEFI Grant funds be distributed? The Oregon Department of Education will notify all ODE approved applicants regarding when grant funds will be distributed.
Whom do we contact if we have questions or need assistance? You may contact Cheryl Kleckner at [email protected] or (503) 947-5794 or Tanya Frisendahl at [email protected] or (503) 947-5754.
2010-2011 Moving Science Education Forward Implementation (MSEFI) Grant Information and Application - 3 - 2010-11 Moving Science Education Forward Implementation Grant Grant Application Instructions
On the Moving Science Education Forward Implementation Grant Application, each district, school, or organization will be required to:
Provide information on the support for current science professional development and how long these practices have been in place.
Describe how you will use this grant to build or strengthen capacity.
Describe the methodology that will be used to provide the professional development.
Describe the activities and goals included in the professional development implementation plan. They must be aligned with the National Staff Development Standards.
Provide the most current 2009-2011 Continuous Improvement Plan (CIP) Goals that closely align with the purpose of this grant and reflect the new science standards and Oregon diploma requirements.
Provide the percentage of K-12 staff that will attend the district MSEF professional development session(s).
Describe how teachers will engage in additional deep science content professional development.
Describe how implementation goals will be monitored and evaluated.
2010-2011 Moving Science Education Forward Implementation (MSEFI) Grant Information and Application - 4 - 2010-11 Moving Science Education Forward Implementation Grant Timeline for Grant-Related Activities
June - August 2010 ODE MSEF Professional Development sessions offered
June - August 2010 Grant applications distributed and guidance provided at MSEF professional development sessions
August 25, 2010 Grant applications due
August, 2010 ODE reviews and scores grant applications
September, 2010 Grants awarded and announced
September, 2010 Grant start date
TBD ODE offers first follow-up sessions for grant coordinator/team leader
TBD ODE offers additional follow-up sessions for grant coordinator/team leader
September, 2011 On-line Year-End Report due Complete with program description, final evaluation, and final participant total
August 30, 2011 Grant end date
October 14, 2011 Last date to submit request for payment
November, 2010 Share best practices with the group
2010-2011 Moving Science Education Forward Implementation (MSEFI) Grant Information and Application - 5 - 2010-11 Moving Science Education Forward Implementation Grant Grant Application Review Criteria
Each review criterion will be evaluated using the following scoring guide. 4 Exceeds criteria 3 Meets criteria 2 Most of the criteria are met 1 Some of the criteria are met 0 None of the criteria are met
Grant Application Review Criteria: PROJECT PLAN INFORMATION 30%
- The application shows evidence of support for the current science professional development (i.e., late starts or early releases for professional development activities or professional learning communities with specific science focus) and how long the practices have been in place.
- There is evidence of how the applicant will use the grant to build or strengthen capacity within their district or organization.
- The methodology (i.e., the use of instructional coaches, late starts or early releases for professional development, the use of district level Teacher on Special Assignment, etc.) that the district or organization will use to provide MSEF workshop sessions is clearly described.
ACTIVITIES/STRATEGY 25%
- The major activities to be undertaken during the period of the grant that will support science professional development are aligned with the National Staff Development Standards, and are clearly described, including a timeline with specific beginning and ending times for each activity and its primary goal. DISTRICT CIP IMPROVEMENT GOAL 10%
- The goals listed in the district’s 2009-2011 CIP are closely aligned with the goals of the grant and reflect the new science standards and Oregon diploma requirements.
DISTRICT IMPACT AND SUSTAINED DEVELOPMENT 15%
- A high percentage of K-12 staff in the applicant’s district will attend the MSEF workshop session(s).
- There is evidence of how teachers who participate in this science professional development will engage in additional deep science content professional development (i.e., Professional Learning Communities, additional coursework, district sponsored science content professional development, etc.)
EVALUATION AND MONITORING 20%
- The applicant clearly describes criteria for reaching implementation goals and how success in achieving these goals will be monitored and evaluated.
2010-11
2010-2011 Moving Science Education Forward Implementation (MSEFI) Grant Information and Application - 6 - Moving Science Education Forward Implementation Grant Grant Submission Instructions
Complete and sign the following application forms: Part Two: Grant Cover Page Part Three: General Assurances Form Part Four: Grant Application Form Part Five: Budget Worksheet Part Six: Letters of Commitment
Submit to the Oregon Department of Education by 12:30 pm August 25, 2010, an envelope containing the original and three copies of the completed grant application. The application must physically arrive at the Oregon Department of Education by 12:30 p.m. on August 25, 2010. AND
An electronic version of the completed grant application in Rich Text (RTF) or Word format must be received by 12:30 pm on August 25, 2010. It is the applicant’s responsibility to contact Debbie Shannon to verify receipt of documents. Please use the Secure File Transfer Process* outlined on the next page to submit electronic versions of the grant application.
BECAUSE OF THE POSSIBILITY OF FACSIMILE FAILURE, FAXED APPLICATIONS WILL NOT BE ACCEPTED.
Mail your application packet to: Oregon Department of Education Attn: Debbie Shannon 255 Capitol Street NE Salem, OR 97310-0203
*Important Note: When submitting your application through the Secure File Transfer Process please indicate “Moving Science Education Forward Grant Application” and include the name of your school district.
2010-2011 Moving Science Education Forward Implementation (MSEFI) Grant Information and Application - 7 - Secure File Transfer Process: Completed applications are to be submitted using an online function found on the ODE district web site at https://district.ode.state.or.us/apps/xfers/. (The signed copies should be submitted to ODE by traditional mail.) The following steps will complete the transfer process:
Select the recipient from the dropdown ODE Email List. To select a recipient from the dropdown ODE Email List:
o Select one or many recipients by clicking on the recipient's name in the dropdown box. To select many, click on the first selection, hold down the Ctrl key on the keyboard, and select as many more in the list as you wish to select. o After you select the recipients from the dropdown list, click the arrow button. This will cause the selections that have been made to appear in the Recipients textbox. o If you wish to enter additional recipients that are not on the dropdown box list, enter the recipient’s email address in the box provided.
Under the section “Who is Sending the File?” type the sender's email address in the textbox below. Either type in the full path of the filename that you wish to send or click the “Select” button to browse to find the file that you wish to send. If you have a message that you would also like to send, enter it in the textbox under the “Enter Your Message Here” section. When you are ready to transfer your file, click the “Send File” button. An email will be sent to each of the recipients with a link to this web site. When the recipient clicks on that link, the recipient will be able to download the file to the recipient's site. An email will be sent to the sender (you) informing you that an email has been sent in your name to the recipient.
Contact the ODE Helpdesk at (503) 947-5715 if you need assistance with the secure file transfer process.
2010-2011 Moving Science Education Forward Implementation (MSEFI) Grant Information and Application - 8 - Moving Science Education Forward Implementation Grant Application PART TWO: Cover Page
Applicant School/District/Organization:
Superintendent of Local School District/Organization Administrator:
County: Amount of Funding Requested:
Fiscal Agent: Contact Name: (School/District/Organization) Mailing Address:
City: State: Zip
Phone: Fax e-mail:
Project Director: TeamNames Leader: of Participating Schools Grade Levels (Name/Title) 01Mailing Address: K 1st 2nd 3rd 4th 5th 6th 7th 8th HS 02Mailing Address: K 1st 2nd 3rd 4th 5th 6th 7th 8th HS 03City: State:K 1st 2nd 3rd Zip 4th 5th 6th 7th 8th HS 04City: State:K 1st 2nd 3rd Zip 4th 5th 6th 7th 8th HS Phone: Fax e-mail: Phone: Fax e-mail:
______Team Leader’s Signature Date:
______Grant Administrator’s Signature Date: Moving Science Education Forward Implementation Grant Application PART THREE: General Assurances to the Oregon Department of Education
Read and initial each statement below regarding district/organization responsibilities identified for participation in the Moving Science Education Forward Implementation Grant.
1. ___ Grantee shall ensure that the MSEF Professional Development Team Leader shall attend all required ODE follow-up meetings. 2. ___ Grantee shall ensure that the District Supervisor shall attend ODE’s Moving Science Education Forward workshop (if available), as well as support the additional professional development at the district level (modeled after ODE training).
2010-2011 Moving Science Education Forward Implementation (MSEFI) Grant Information and Application - 9 - 3. ___ Grantee shall ensure that most science teachers will attend the Moving Science Education Forward workshop at the district level (modeled after ODE training). 4. ___ Grantee shall provide follow-up support/sessions for science teachers. 5. ___ Grantee shall ensure that the District Supervisor, other team leaders, and facilitators complete the ODE end of grant online evaluation. 6. ___ Grantee shall support K-12 teachers in the development of deep science content knowledge. 7. ___ Grantee shall complete and submit year-end online report. (ODE will email a template and online web address prior to submission deadline.) 8. ___ Grantee shall use the funding to provide MSEF professional development sessions for most science educators. 9. ___ Grantee shall use grant funds to pay only for areas described in the district’s approved application. 10. ___ Grantee shall adhere to the Oregon Department of Education’s reporting and evaluation requirements. 11. ___ Grantee certifies to the best of his/her knowledge that the information in this application is correct, that the filing of this application is duly authorized by the governing body of this organization or institution, and that the applicant will comply with the general statement of assurances.
School/District/Organization: ______Address: ______County : ______
Superintendent’s/Organization Administrator’s Name: ______
Superintendent’s Signature: ______Date ______
Grant Administrator’s Name: ______
Grant Administrator’s Signature: ______Date ______
Team Leader’s Name: ______
Team Leader’s Signature: ______Date ______Moving Science Education Forward Implementation Grant Application PART FOUR: Grant Application
District/School/Organization: ______
PROJECT PLAN INFORMATION
2010-2011 Moving Science Education Forward Implementation (MSEFI) Grant Information and Application - 10 - What support for current science professional development is in place in your district or organization (i.e., late starts or early releases for professional development activities or professional learning communities with specific science academic area instruction and practice) and how long have these practices been in place?
How will you use this grant to build or strengthen capacity within your district or organization?
Describe the methodology that will be used to provide the workshop (i.e., the use of existing instructional coaches as MSEF District Facilitators, late starts or early release for professional development, use of district level Teacher on Special Assignment as District Facilitators, etc.).
ACTIVITIES/STRATEGY Describe the major activities to be undertaken during the period of the grant that will support science professional development and are aligned with the National Staff Development Standards. Provide a timeline with specific beginning and ending times for each activity and its primary goal. Please use the following table:
Begin Evaluation Activity/Strategy Frequency End Date Goal Date Method
DISTRICT CIP IMPROVEMENT GOAL
Please include goals from the district(s) 2009-2011 Continuous Improvement Plan that closely align with the purpose of this grant and reflect the 2009 science standards and Oregon diploma requirements.
DISTRICT IMPACT AND SUSTAINED DEVELOPMENT List the percentage of K-12 staff in your district that will attend the MSEF professional development.
Describe how teachers who participate in this science professional development will engage in additional deep science content professional development (i.e., Professional Learning Communities, additional coursework, district sponsored science content professional development, etc.).
2010-2011 Moving Science Education Forward Implementation (MSEFI) Grant Information and Application - 11 - EVALUATION AND MONITORING Describe criteria for reaching implementation goals and how success in achieving these goals will be monitored and evaluated.
______Grant Administrator’s Signature Grant Administrator’s Name Date
2010-2011 Moving Science Education Forward Implementation (MSEFI) Grant Information and Application - 12 - Moving Science Education Forward Implementation Grant Application PART FIVE: Budget Worksheet
Projected Number of: MSEF District Facilitators: ______Instructional Coaches: ______Science Teachers: ______Matching funds to Requested Funding sustain program into Budget Categories Total Cost Amount 2011-2012 (Optional)
Salaries
Substitute Salaries
Benefits
Instructional, Professional, and Technical Services
Supplies & Materials
In-Area Travel
Other
**Indirect Costs @ ______% (No more than 5% allowed)
TOTAL
** The fiscal agent may use no more than 5% of the requested funds for indirect costs.
2010-2011 Moving Science Education Forward Implementation (MSEFI) Grant Information and Application - 13 - Moving Science Education Forward Implementation Grant Application PART SIX: Letters of Commitment
Letter of Commitment: Science Professional Development Team Leader/Grant Coordinator
A core value of the Moving Science Education Forward Professional Development is a commitment to quality teaching and learning. This includes a strong, ongoing partnership between the science professional development team leader, science district professional development facilitators, instructional coaches (if available), classroom science teachers, and administrators.
As with any partnership, each member contributes to the resulting effectiveness of a shared endeavor. As such, the MSEF team leader plays a key role in the development of a successful partnership with the team on behalf of teachers and their students.
My responsibilities as a science professional development team leader in my school district, organization, or through my ESD include:
Attending ODE’s Moving Science Education Forward session Attending ODE’s Facilitator workshop (Day 3 of session) Providing ODE’s Moving Science Education Forward professional development at the district level (modeled after ODE session) Attending all required ODE follow-up meetings Providing follow-up support/professional development for science teachers Completing ODE online final report
I, ______, agree to participate fully in the Moving Science Education Forward Professional Development. I have read the Science Professional Development Team Leader responsibilities as described above and agree to follow them to the best of my ability. I understand that I am responsible for fulfilling all Science Professional Development Team Leader requirements, including attendance at workshops and completion of paperwork required by the program to document the growth and participation of science teachers.
Science Professional Development Team Leader Signature:
______Date: ______
School: ______
2010-2011 Moving Science Education Forward Implementation (MSEFI) Grant Information and Application - 14 - Letter of Commitment: Science District Professional Development Facilitator(s) (Complete a separate letter for each facilitator involved)
A core value of the Moving Science Education Forward Professional Development is a commitment to quality teaching and learning. This includes a strong, ongoing partnership between science district professional development facilitators, instructional coaches (if available), their team leader, classroom science teachers, and administrators.
As with any partnership, each member contributes to the resulting effectiveness of a shared endeavor. As such, the MSEF District Professional Development Facilitator plays a key role in the development of a successful partnership with the team on behalf of teachers and their students.
My responsibilities as a district professional development facilitator in my school district, organization, or through my ESD include:
Attending ODE’s Moving Science Education Forward session Attending ODE’s Facilitator workshop (Day 3 of session) Providing ODE’s Moving Science Education Forward professional development at the district level (modeled after ODE session) Attending all ODE follow-up meetings (optional) Providing follow-up support/professional development for science teachers Completing ODE online final report
I, ______, agree to participate fully in the Moving Science Education Forward Professional Development. I have read the Science District Professional Development Facilitator responsibilities as described above and agree to follow them to the best of my ability. I understand that I am responsible for fulfilling all Science District Professional Development Facilitator requirements, including attendance at workshops and completion of paperwork required by the program to document the growth and participation of Science teachers.
Science District Professional Development Facilitator’s Signature:
______Date: ______
2010-2011 Moving Science Education Forward Implementation (MSEFI) Grant Information and Application - 15 - School: ______
Submit Completed and Signed Grant Application Forms by mail AND email (by Secure File Transfer Process) to: Oregon Department of Education Attention: Debbie Shannon 255 Capitol Street N.E. Salem, OR 97310
https://district.ode.state.or.us/apps/xfers
If you have any questions, please contact Debbie Shannon at (503) 947- 5646. [email protected]
Grant Application Deadline: 12:30 PM on August 25, 2010
MSEF orward cation F ath Edu oving M 2010-2011 Moving Science EducationM Forward Implementation (MSEFI) Grant Information and Application - 16 -