INFORMATION TECHNOLOGY an Example

Annexure A

INFORMATION TECHNOLOGY an example

A central server is positioned in a secure environment running Microsoft Small Business Software. Through a Wi-Fi environment, the server is accessed via a network of computers comprising Desktops, iPad and Laptops. A dedicated 24/365 3mbs lease line is used for Internet and Email. Uninterrupted Escom power is supplied, and in the event of power outages, two backup generators are available, with a UPS managing any surges that may materialize. Offsite weekly backup is maintained for all client folders / files as well as all the last 10 years of emails, using Mimecast for email security and Sudemax for data backup. Consideration is underway to effect a daily “online / offsite” data backup system using RSA Web, and once they are in a position to effect same, we will install this improved solution. In the event of a complete reinstallation / restore required, we are assured of being “back to normal” with “no loss of data or emails” within 36 hours.

PORTFOLIO CONSTRUCTION

Insert your process

SOFTWARE- an example

Our standard Operating System is Microsoft along with Sophos Anti Virus.

CLIENT RECORDS

Each client has an individual hard copy lever arch file as well as comprehensive computer maintained records that provide a history of communication and information pertaining to each client’s FICA, Correspondence, Investment Reviews, and Investment Specific Records

MANAGEMENT ACCOUNTS & AUDITOR

Monthly Management Accounts are produced by XXXXXX, P.O. Box XXXX, Fax 0XXXXXX06 47, Work 0XXXX, Email XXXXXX Annual Audits are conducted by CCCCCC, 27 NewCCCC, Fax 0SSSSS0, Work 0BBBBBB 5600, Email VVVVV COMPLIANCE OFFICER Compliance & Legal is overseen by give detail

PROFESSIONAL INDEMNITY & FIDELITY GUARANTEE INSURANCE

Professional Indemnity – Policy # CCC Period of Insurance : 01/09/20vvvto 31/08/2ccc Limit of Indemnity : R10 Million Each & Every Per Claim Deductible : R50,000 Retro-active Date : 01/09/2xxx Participating Underwriters : ABC

Fidelity Guarantee – Policy # ACB Period of Insurance : 01/04/2xx1 to 31/03/2 Limit of Indemnity : R5 Million Aggregate Per Claim Deductible : R500,000 Retro-active Date : 01/04/20ss Participating Underwriters : ASDC

BUSINESS CONTINUITY / SUCCESSION PLANNING

ABbbc is in advanced negotiations with Fintax Consulting Group (Pty) Ltd. (FSP No. 642) in order to ensure continuity of financial services to clients, and a written agreement will be formalized once discussions and agreement is reached.

There are significant synergies between the financial planning practices of ABC And XYZ

 FSP II Category License Holders  Years’ Experience in the Industry  Similar Investment Philosophy  Major Service Provider for ABC AND XYZ similar  IT Service Provider for both Practices are same  Same Compliance Officer

The intention is that in the event that either party becomes indisposed, the other party would maintain the status quo of the effected Financial Service Provider and consolidate the practices with an aim to service both client bases in a manner in which they’ve been accustomed, utilizing the same back office administration, investment philosophy, service providers & reporting.

Financial compensation to the KI would be either derived from the proceeds of a Contractual Buy & Sell arrangement or “earn out” over a predetermined period.

Disclaimer: This document serves as a mere guide and should not be used as the definitive and only source of information in implementing any procedures in your business and for advising clients. Your due diligence must be done.