Business Meeting Minutes Report JAKARTA BLAKENEY/GRAMMATEUS February 15, 2015
Alpha Kappa Alpha Sorority, Incorporated
Psi Phi Omega Chapter
BUSINESS MEETING
The meeting was held on 2/15/2015 at The Humanim Center: 1701 Gay Street, Baltimore, Maryland 21213. The meeting was called to order by Soror Joan Wilmer-Stewart at (4:53) a.m.(X) p.m. There were fifty (19) financial Sorors and (5) guests present. A quorum was established. (X) Yes ( ) No.
SORORS PRESENT (please remove “X” to indicate Soror was not present)
Soror Kara Beverly X Soror Jala McClelland X Soror Jakarta Blakeney Soror Tiffani Middleton X X Soror Eris Colston Soror Catherine Soror Roshonda Nicholson Contee- Davis X Soror Bardett Premick X Michelle Dawson Soror Tiffaney Parkman Janelle Easley X X Tonja Eaton X Soror Samantha RDL Kimberly Grade X Richards X Annette Griffin Soror Dawnielle Kilby – Robb X Suzanne Jewell X Soror Sia Rose Soror Mary Harris Soror Renatta Sanders
Jones X Soror Erin Logan Soror Chantel Sanford Soror Lynette Smith X Maybin X Soror Nyambi Shannon Soror Latasha Soror Deanne Titus X McArthur- Davis Soror Margo Walker X Soror Joan Wilmer- Stewart X MEDITATION Lead: Soror Bardett Premick Romans 8:28
The agenda was adopted as amended. (X) Yes ( ) No. Each officer will present an update on their reports - 1 min only. Soror Roshonda Contee-Davis moved to accept the agenda as modified ADOPTION OF THE AGENDA Soror Chantal Sanford Smith 2nd . Motion carried. Soror Jakarta Blakeney conducted roll call and validated a quorum. The minutes of January 18, 2015 were approved. (X) Yes ( ) No. APPROVAL OF MINUTES and ROLL CALL Soror Roshonda moved to accept the minutes as presented, Soror Margo Lead: Soror Jakarta Blakeney Walker 2nd. Motion carried. ~OFFICERS~
Basileus Lead: Soror Joan Wilmer-Stewart Written report submitted. Sorors were updated on the current programs of the committee: ASCEND: Session 1 was a success the students and their parents were excited and engaged. Session 2 will be 2/28/15 9a-12p. More sorors are needed to be coaches. The Heart Ball, sponsored by the American Heart Association (AHA) will be 2/28/15. Thanks to all sorors who signed up. We are looking forward to participating in this event. We are preparing for the NARC Project,that will take place at the North Atlantic Regional Conference. Soror Tiffani Middleton, will provide more information on the event via Pink Nottes. First Anti-Basileus (Program) Target leads identified and will be reaching out to committee Lead: Soror Roshonda Contee Davis members soon. Written report submitted. Soror Jakarta Blakeney presented the Membership report in Soror Michelle Dawson absence. Pearl Partners purpose is to foster sisterly relations and retain membership. The program will be rolling out this week. Soror Second Anti-Basileus (Membership) Michelle Dawson will be forthcoming with more information and Lead: Soror Michelle Dawspn correcting the list of Sorors and Partners Epistoleus Lead: TEXT Tamiochus Written report submitted. See attached report. Lead: Operating Report Beginning Balance 12, 660.76 Total Deposits 1, 135.00 Total Debits 3, 411.13 Ending Balance 8,803.55 Business Meeting Minutes Report JAKARTA BLAKENEY/GRAMMATEUS February 15, 2015
Alpha Kappa Alpha Sorority, Incorporated
Psi Phi Omega Chapter
Charm City Pearls Foundations Beginnings Balance 3,360.04 Total Deposit 9,805.00 Total Debits 250.00 Ending Balance 11, 015.04
PPO Scholarship Beginning Balance 429.87 Debits 000.00 Ending Balance 429.87 Program Account Beginning Balance 1,521.44 No Debits 0.00 Ending Balance 1,521.44 Written report submitted. See Report Total receipts for the month of January 2015 10, 940.00. 28 Sorors are financial as of 2/14/2015 Office Hours: 30 mins before and 30 mins after the business meeting. Soror Deanne Titus will set up office to collect funds for journal ads. Pecunious Grammateus Times and locations will be in Pink Notes. Funds can also be mailed Lead: Soror Deanne Titus to the p.o. box. See Pink Notes for address. Hodegos Written Report submitted. Lead: Soror Janelle Easley Guidelines for the monthly Repast schedule will be updated due to Madame Basileus being removed from the month of September. The repast guidelines will be distributed to all incoming sorors. Guidelines for the monthly Repast menu updated. Soror Janelle Easley will be requesting additional funds from the Finance committee due to a decreasing budget. Sorors with birthdays in January and February were recognized. Soror Lynne Maybin 1/20 and Soror Kim Grade 2/17 and Soror Dawn Kilby-Robb 2/5 were presented with a birthday card and get well correspondence was sent to Soror Catherine Nicholson. New Sorors to the chapter will be receiving information on how to order official Psi Phi Omega merchandise:chapter blazers and chapter t-shirts. Visiting Sorors were welcomed to the chapter and we welcomed our first two undergraduate transiton sorors. Welcome sorors!! Philacter Lead: TEXT Historian Lead: TEXT Business Manager Lead: TEXT Member At Large Lead: TEXT ~COMMITTEES~ AUDIT Lead: TEXT AWARDS Lead: TEXT BYLAWS Lead: Soror Samantha RDL Richards TEXT CONNECTION Lead: TEXT Written report submitted. Sorors with birthdays in January and February were recognized: Soror Lynne Maybin 1/20 and Soror Kim Grade 2/17 and Soror Dawn Kilby-Robb 2/5 were presented with a birthday card and get well correspondence was sent to Soror Catherine Nicholson. New Sorors to the chapter will be receiving information on how to order official Psi Phi Omega merchandise: chapter blazers and chapter t-shirts. COURTESIES and PROTOCOL Visiting Sorors were welcomed to the chapter and we welcomed our Lead: Janelle Easley first two undergraduate transiton sorors. Welcome sorors!! FINANCE Lead: TEXT FUNDRAISING Lead: TEXT INVESTMENTS Lead: TEXT LEADERSHIP Lead: TEXT NEWSLETTER / WEBSITE Lead: TEXT NOMINATING Four newly created positions are open for election for 2015: Lead: Soror Jala McClelland Anti-Pecunious Grammateus, Anti-Tamiochus, Pan Hellenic Representative and Nominating Committee. See bylaws for eligibility requirements and duties. Anti-Tamiochus: Soror Nyambi nominated herself. No nominations from the floor. Soror Nyambi Shannon does not meet the requirements. The position will be appointed. Anti-Pecuninous Grammateus: There were no nominations. No Business Meeting Minutes Report JAKARTA BLAKENEY/GRAMMATEUS February 15, 2015
Alpha Kappa Alpha Sorority, Incorporated
Psi Phi Omega Chapter
nominations from the floor. The position will be appointed. Pan Hellenic Representative: No Sorors were nominated. No nominations from the floor. Position will be appointed. Nominating Committee (3): Soror Chantel Sanford-Smith nominated herself. There were no nominations from the floor. Will appoint the other 2 position. Any sorors interested in these positions please contact Madame Basileus. PUBLIC RELATIONS Lead: TEXT RETREAT Lead: TEXT SCHOLARSHIP Lead: TEXT STANDARDS Lead: TEXT TECHNOLOGY Lead: TEXT ARCHIVES Lead: TEXT EAF Lead: TEXT ~OTHER~ UNFINISHED BUSINESS NARC Delegates: We have 2 seats available to be delegates at the North Atlantic Regional Conference (NARC). Duties of the delegates read. There is no tenure requirement for this position. Soror Kara Beverly and Soror Janelle Easley put their name on the NEW BUSINESS slate to be delegates for the 2015 NARC ANNOUNCEMENTS Sisterly Relations has a special gift for all sorors at the end of the meeting.
The singing of the hymn.
The meeting was adjourned at 5:39 ( ) a.m. (X) p.m