Governors Council General Meeting Agenda

Governors’ Council General Meeting Agenda Wednesday, 14 May 2014 CREA, Redhills, Penrith Time: 10.30 to 15.00

Agenda

No Enc What are we going to What is the reason for this Led by talk about Administration 1. Welcome and So we have enough governors to be quorate Mike Taylor apologies for absence and housekeeping 2. Welcome members in To welcome members in attendance Mike Taylor attendance

3. Eligibility to vote and To clarify who attending can vote and a reminder to Daniel Declaration of Interests ensure your Declaration of Interests is up to date Scheffer Reminder 4. Minutes of previous To check and approve the minutes of the previous Mike Taylor

GovernorsCouncilGe meeting: 9 April 2014 meeting neralMeeting-unconfirmedminutesv03-2014-04-09.doc

5. Matters Arising To discuss any follow up actions from the minutes Mike Taylor that are not on the agenda

6. Questions from the The Chair to identify if any questions relating to Mike Taylor Public agenda items from members of the public in attendance 10.45 Quality 7. Non-Executive Director Governors taking part in the visits will highlight (NED)/Governor identified good practice/key issues and subsequent Visiting Report actions: David 28 April - Children’s Services Eden - verbal Galloway/ Linda Vance 8. Update on Trust key Quality and Safety Dashboard Demonstration initiatives and projects The quality and safety dashboard tool is currently Jemma being piloted in 5 wards across the county. Barton/Alison Jemma Barton (Registration and Governance Team Brown/ Luke Lead), Alison Brown (Clinical Quality and Safety Chandler Lead) and Luke Chandler (Senior Information Analyst) will present the dashboard and update on the pilot and it is your chance to ask questions.

1 Ref: GOV/002/001 No Enc What are we going to What is the reason for this Led by talk about 11.30 Operational 9. Assurance Reports Your chance to review the performance of the Trust

GovernorsCouncilGe and ask questions. neralMeeting-AssuranceReportFrontcover-2014-05-14.docx Daniel Scheffer, Associate Director of Corporate Daniel GovernorsCouncilGe neralMeeting-Q4AssuranceReportFinal-2014-05-14.pdf Governance will highlight key non-financial risks. Scheffer

GovernorsCouncilGe neralMeeting-BoardofDirectors_Finance_Report_Month12_mar14-2014-05-14.docx Michael Billinghurst, Deputy Director of Finance will Michael highlight key financial risks. Billinghurst 12.15 Strategy 10. Case for Change Michael Hutt, Chief Operating Officer will present an Michael Hutt Update update on the progress of the Case for Change programme and it is your chance to ask questions

12.45 – 13.30 - Lunch

13.30 Information 11. The role of David Blacklock, Chief Executive People First will David Blacklock Healthwatch talk about the role of Healthwatch, how they would like to work with the Trust/Governors Council and what they expect from us.

14.00 Governors Council business 12. Remuneration Review Daniel Scheffer, Associate Director of Corporate Daniel Scheffer

GovernorsCouncilGe of Non-Executive Governance and Company Secretary will present the neralMeeting-NominationsCommittee-RemunerationReviewNEDChair-2014-05-14.docxDirectors including the recommendation of the Nominations Committee on Chair the remuneration review of Non-Executive Directors, including the Chair.

13. Report from the The minutes of the meetings held since 1 April 2014 n/a Governors Council are provided for information. (Ref.1) Sub-Committees Any issues/recommendations from these meetings will be heard at the Governors Advisory Committee on 4 June and brought to the Governors Council on 9 July.

Nominations Committee Mike Taylor Mike Taylor, Chair will put forward the following

GovernorsCouncilGe recommendations: neralMeeting-NominationsCommittee-ProposedprocessforAppointment-2014-05-14.doc  Process for Appointment/Re-appointment of Chair/NEDs GovernorsCouncilGe neralMeeting-NominationsCommittee-TermsofReferenceDRAFT-v04-2014-05-14.docx  Terms of Reference

2 Ref: GOV/002/001 14. Election Update To be informed of progress on current and future Daniel Scheffer Governor elections.

15. Governor Reports from To be informed on what governors have learnt from Governors Trust and National attendance at national and Trust events and your Events chance to ask questions:

26 March 2104 - FTGA – National Development Day Paul Lee Attended by Paul Lee, Public Governor Allerdale

14 April 2014 – Stakeholder Event for Directors of OD & HR and Quality & Nursing Attendees: Jane Smith/  Colin Ranshaw, Public Governor South Lakeland Mark Wilson  David Galloway, Public Governor Eden  Elissa Robinson, Public Governor Eden  John Crofts, Public Governor Allerdale  Keith Amey, Public Governor Copeland  Lynne Chambers, Public Governor Furness  Mark Wilson, Public Governor South Lakeland/Deputy Head Governor  Jane Smith, Staff Governor Allerdale & Copeland/ Head Governor

16. Plans for Future To share plans of future meetings with Governors Mike Taylor Meetings and Events:  Board of Directors – 27 May in Voreda, Penrith  MembersNet Technology Fair – 11 June, Forum 28, Barrow  Board of Directors – 26 June in Voreda, Penrith  Governors Council General Meeting – 9 July, Stoneybeck Inn, Penrith

14.55 Closing comments To bring the meeting to an end Mike Taylor

Those attending the meeting are reminded to wear their name badge.

Can you please confirm your attendance or give your apologies to Harriet Mouat on 01228 603761 or email [email protected]

3 Ref: GOV/002/001 Reference 1 - Reference documents supplied for information only to support associated agenda items

List of minutes/notes from Committees, Locality groups and SIGs since last meeting:

Non-Executive Director/Governor Visit to Carlisle Full Report – 10 March 2014

GovernorsCouncilGe neralMeeting-NEDGOV-VisitReportMarch2014(Carlisle)-2014-05-14.docx Membership and Communications Committee – 2 April 2014

MandCCommittee-un confirmedminutes-2014-04-02.doc Mental Health Services Special Interest Group – 17 April 2014

GovernorsSIG-Menta lHealth-Draftmeetingnotes-2014-04-17.docx Eden Locality Group – 23 April 2014

GovernorsLocalityGr oup-Eden-notesandactions-2014-04-23.docx Allerdale Locality Group – 25 April 2014 To follow

Appendix 1

Matters arising from previous meeting held on 13 February 2014

Item Action to be taken By Comment Status 14 Case for Change Update – Claire Claire Areas for discussion to be agreed 14 May Molloy to consider with the Head Molloy/ for the meeting on 14 May 2014. 2014 Governor areas for discussion at the Jane Smith Jane Smith has made contact with next meeting Claire Molloy. CfC is on the agenda.

Matters arising from previous meeting held on 9 April 2014

Item Action to be taken By Comment Status 6 Case for Change Update - A Jane Sent out to the Governors Council Complete document on the feedback received Smith/ on 6 May 2014. from governors was circulated at the Harriet meeting and will be sent out to those Mouat not attending today.

4 Ref: GOV/002/001 9 Assurance Report - the Trust’s new Daniel Agenda item on 14 May 2014 to 14 May dashboards on quality and safety are Scheffer be presented by Jemma Barton, 2014 being developed to support the new Registration and Governance clinical care structures and these Team Lead would be brought to the Governors Council for comment.

10 Approach to Security on Inpatient Harriet Allan Mossop raised with Barbara Complete Units - Allan Mossop, Public Governor Mouat Southwell, PLACE Lead the issue Copeland commented that he had on the size of the PLACE team to been on the PLACE visit to Yewdale Yewdale Ward and action was Ward recently for the second year and taken to reduce the size of the he was impressed with staff reaction teams on all other visits taking to a patient incident during mealtime. place. Allan also wished to raise his concern about the size of the PLACE team on The Ward Manager on Yewdale the ward visit which seemed Ward was advised of the excessive and would raise this with recommendation to commend team lead. staff involved by the Governors. This message was conveyed to Barbara Cotton, Appointed Governor the staff involved in the incident CVS who was also on the PLACE visit and the Ward Manager to Yewdale agreed that the staff commented, ‘It is lovely to get dealing with the incident should be such positive feedback’. commended.

12 Board Sub-Committee Update - Jane Mike Taylor There are some significant 2 July 2014 Smith, Staff and Head Governor constitutional issues involved here requested that, in supporting the that require some further research Governors Council to meet their duty and examination – a response will to hold Non-Executive Directors to be given at the July meeting of the account, Non-Executive Directors GC should be in attendance at Governors Council Committees. Mike Taylor, Chair agreed to respond to the Governors Council in May.

5 Ref: GOV/002/001