Request for Proposals s48

Request for Proposals Community Action Leadership Institute Innovative Program Fund 2016 - 2017

Deadline for Submission: Thursday, May 26, 2016, by 2:00 p.m. CST

Proposal available at: www.caprw.org

Community Action Partnership of Ramsey & Washington Counties 450 Syndicate Street N | Saint Paul, MN 55104

Table of Contents

Purpose of Request...... 3 Eligible Applicants...... 3 Availability of Funds 3 Eligible Use of Funds 3 Proposal Submission 4 Proposal Selection 4 Notice of Approval 4 Distribution of Funds 5 Reporting Requirements 5 Questions 5 Forms 6 Application 6 Budget Worksheet 9 Submission Checklist with Required Attachments 11 Sample Grant Report 12

Purpose of Request

The Community Action Leadership Institute (CALI) requests proposals to support innovative programs and activities conducted by Community Action Agencies (CAAs) and Tribal Governments that ensure low-income communities have access to healthy, affordable, and culturally appropriate food.

2 | P a g e C o m m u n i t y A c t i o n L e a d e r s h i p I n s t i t u t e Eligible Applicants

Eligible applicants include Community Action Agencies and Tribal Governments serving Minnesota.

Availability of Funds

Funding will be awarded through a competitive review process. Funds are available beginning July 1, 2016 and must be expended on or before June 30, 2017. The period to expend these funds may not be extended. At this time CALI does not commit to the availability of future funds and applicants should consider this a onetime funding opportunity. The total amount of available funds for this grant is $72,000. Applicants may request up to $25,000 and no less than $10,000. Please note approved applicants may not receive the full amount of their funding request. The source of funding for this grant is the Innovative Program Fund administered by the Minnesota Department of Human Services Office of Economic Opportunity.

Eligible Use of Funds

Funds may be used for the following types of activities:

 Project planning, feasibility analysis  Technical assistance

 Launch a pilot program  Program expansion/growth

 Implement new program/initiative  Education programs

 Community engagement activities For grantees providing direct services to participants, household must be living at or below 125% of the Federal Poverty Guidelines. A household is defined as a person or group of people living together as one economic unit. Proposal Submission

Two (2) hard copies of the complete application and attachment must be received by Thursday May 26, 2016, by 2:00 pm CST to be considered for funding. Faxed, emailed, or late proposals will not be accepted.

3 | P a g e C o m m u n i t y A c t i o n L e a d e r s h i p I n s t i t u t e The application is a fillable form and should be completed electronically. The narrative portion of the application may not exceed 10 pages, and must use 12 point font. Two (2) hard copies can be sent or delivered to: Community Action Partnership of Ramsey & Washington Counties 450 Syndicate Street North, Suite 325 St. Paul, MN 55104 Attn: CALI Innovative Program Fund

Proposal Selection

Proposals will be evaluated and scored by a review team consisting of at least two individuals. The maximum score is 60 points. To be considered for funding, applicants must score a minimum of 27 points. Applicants meeting the minimum score are presented to the full committee for review and selection. Proposals are evaluated based on the capacity to achieve the proposed activity, program design and reasonable expenses. The application includes the maximum points that can be awarded for each questions or section. For example: 1. Provide a brief summary of the organization’s history, mission, and goals. [2 points] At any time during the selection phase, CALI may contact an applicant for further or missing information, or clarification of their proposal.

Notice of Approval

If an applicant is selected they will be notified by email. The notice will include the award amount, the grant contract, reporting requirements and any additional requests for information. All contracts must be executed by both parties within 30 days of the email notice. In the event contract negotiations are unsuccessful, on behalf of the CALI, Community Action Partnership of Ramsey & Washington Counties may withdraw the Notice of Approval and select an alternate applicant. Distribution of Funds

The awarded funds will be issued on behalf of the CALI, by Community Action Partnership of Ramsey & Washington Counties, within 30 days of executing the grant contract.

4 | P a g e C o m m u n i t y A c t i o n L e a d e r s h i p I n s t i t u t e Reporting Requirements

Funded applicants are required to submit a grant report to Community Action Partnership of Ramsey & Washington Counties no later than July 31, 2017. A sample report can be found in the forms section of this document. Reporting instructions will be provided at Notice of Approval. Funded applicants providing direct support to participants are required to collect demographic data and verify and document eligibility, including household income and size. Additionally, it must be documented that households served are provided the Tennessen Warning, which explains their rights under the Minnesota Government Data Practices Act. Please note Community Action Partnership of Ramsey & Washington Counties on behalf of CALI, reserves the right, with advance notice, to monitor funded applicants to ensure compliance with eligibility determination and appropriate use of funds.

Questions

Questions regarding this RFP must be submitted to Brooke Walker, Program Director of Community Engagement, via email at [email protected].

5 | P a g e C o m m u n i t y A c t i o n L e a d e r s h i p I n s t i t u t e CALI Innovative Program Fund Sub-Grantee Application for Funding Fiscal Year 2016-17 Cover Page

Organization Legal Name:

Address: City: Zip Code:

Telephone: Fax:

Counties Served:

Web Site URL: Federal ID Number:

DUNS Number (if available): State Tax ID:

Requested Amount: Date Submitted: Contacts

Grant Contact:

Title:

Telephone: E-mail:

Executive Director:

Telephone: E-mail:

Board Chair:

Telephone: E-mail:

Narrative The narrative portion of the application may not exceed 10 pages and must use 12 point font.

6 | P a g e C o m m u n i t y A c t i o n L e a d e r s h i p I n s t i t u t e 1. Provide a brief summary of the organization’s history, mission, and goals. [2 points]

2. Select the type of activity proposed for this funding. [Not Scored]

☐ Project planning/feasibility ☐ Community engagement analysis activities

☐ Launch a pilot program ☐ Technical assistance

☐ Implement new program/initiative ☐ Program expansion/growth

☐ Educational programs

3. Provide a detailed description of the proposed activity, including the target population and if applicable, an outreach plan. [10 points]

4. Briefly explain the organization’s experience with the proposed activity or similar activities and programs. [5 points]

5. Describe and demonstrate the need for the proposed activity in the community served. [10 points]

7 | P a g e C o m m u n i t y A c t i o n L e a d e r s h i p I n s t i t u t e 6. List the measurable outcomes that will be met by the proposed activity. If applicable, include the total number of unduplicated households to be served. [10 points] Please use the following format to describe outcomes: Number to be served by activity and number or percentage expected to achieve desired outcome. For example:

 60 households will attend the Healthy Food Choice educational sessions

o 90% will report increased knowledge

o After three months, 40% will report a change in behavior

 Increase healthy food options for households experiencing food insecurity in XYZ Community.

o By June 30, 2017, implement two partnerships with local farmers to supply the XYZ Food Shelf

7. If applicable, describe how the proposed activity implements the Minnesota Food Charter strategies http://mnfoodcharter.com/ [1 point]

8. If applicable, explain how the organization will work collaboratively to achieve the proposed activity. [1 point]

9. If applicable, describe how the organization will sustain the proposed activity beyond the funding period. [1 point]

8 | P a g e C o m m u n i t y A c t i o n L e a d e r s h i p I n s t i t u t e Budget Worksheet

The budget worksheet includes income and expenses for the proposed activity to be funded. If these funds will be used in conjunction with other dollars, please identify the additional source(s) in the space provided. The budget must balance and income must be equal to expenses. [10 points] The income listed must be confirmed and not pending. If the source of funding is multiyear, please include the prorated amount that will apply during the funding period of July 1, 2016 – June 30, 2017.

INCOME Source Amount RFP Requested Amount

Total Income

9 | P a g e C o m m u n i t y A c t i o n L e a d e r s h i p I n s t i t u t e Budget Worksheet

Project your expenses for the proposed activity during the funding period of July 1, 2016 – June 30, 2017. Include all direct and indirect expenses associated with the program. Under salaries list the individual positions, dedicated fulltime equivalent (FTE) and salary. Prorate salaries that are less than 1.0 FTE. Please separate and identify how the requested funds will be used in the column, Requested Funds. [10 points]

EXPENSES Other Requested Income Salaries Funds Sources Example: Program Manager .20 FTE 2,000 7,000

Fringe Employee Benefits & Related Employment Expense: Consultants & Professional Fees: Travel: Occupancy (Space Costs, Rental & Utilities): Consumable Supplies (Including Printing, Postage): Lease and/or Purchase of Equipment: Indirect Costs (if applicable) Other (specify): Other (specify): Other (specify): Total Expenses

10 | P a g e C o m m u n i t y A c t i o n L e a d e r s h i p I n s t i t u t e Submission Checklist

The checklist below includes the items that must be submitted to be considered for funding. Missing or incomplete documentation may result in the application being rejected.

☐ Application, including the coversheet, narrative and budget worksheet

☐ Copy of Organization’s Certificate of Insurance for Liability and Employee Theft/Employee Dishonestly Policy

Two (2) hard copies of the complete application and attachment must be received by Thursday, May 26, 2016, by 2:00 pm CST to be considered for funding. Faxed, emailed, or late proposal will not be accepted.

Applications can be sent or delivered to: Community Action Partnership of Ramsey & Washington Counties 450 Syndicate Street North, Suite 325 St. Paul, MN 55104 Attn: CALI Innovative Program Fund

11 | P a g e C o m m u n i t y A c t i o n L e a d e r s h i p I n s t i t u t e SAMPLE Grant Report

The grant report must be submitted no later than July 31, 2017 and should include the funding period of July 1, 2016 – June 30, 2017. Please send reports to [email protected]

Organization Name:

Report Contact Name:

Title:

Email:

Telephone:

1. List the outcomes achieved during the funding period. They should reflect the outcomes proposed in the application. If applicable, explain why you exceeded or did not meet the intended outcomes.

2. Describe any learnings or challenges.

12 | P a g e C o m m u n i t y A c t i o n L e a d e r s h i p I n s t i t u t e 3. Provide a success story or testimonial. A written release must be included for anyone person identified by name or photographed.

4. If applicable, provide a summary of the continuation and future plans for the activity funded.

13 | P a g e C o m m u n i t y A c t i o n L e a d e r s h i p I n s t i t u t e 5. If applicable, complete the following demographic chart for the participants served.

6. Complete the financial statement

REVENUE Actual Source Budget Receipts Community Action Leadership Institute

Total Revenue

EXPENSES Actual Expenditur Salaries Budget es Example: Program Manager .20 FTE

Fringe Employee Benefits & Related Employment Expense: Consultants & Professional Fees: Travel: Occupancy (Space Costs, Rental & Utilities): Consumable Supplies (Including Printing, Postage): Lease and/or Purchase of Equipment: Indirect Costs (if applicable) Other (specify): Other (specify): Other (specify): Total Expenses

14 | P a g e C o m m u n i t y A c t i o n L e a d e r s h i p I n s t i t u t e

7. Certification of Final Report I hereby certify that the revenue and expenditures reported are taken from the records of original entry and all information reported is correct and consistent with the terms of the grant contract.

______

Subgrantee Authorized Signature Date

15 | P a g e C o m m u n i t y A c t i o n L e a d e r s h i p I n s t i t u t e