2018 Spring Whitman Internship Grant

US SPRING WIG - 2018 [Type text] DOMESTIC STUDENTS

2018 SPRING WHITMAN INTERNSHIP GRANT *** Deadline: Sunday, December 10th at noon *** PROGRAM OUTLINE AND REQUIREMENTS

 Grant applicants must complete paperwork for student employment at Whitman College. You can submit the required forms (W-4 and I-9) at the Human Resources Office. Visit Memorial Building 104 or call 509-527-5172 for more information.  Any Whitman student who will be enrolled at Whitman during the Spring 2018 semester is eligible to participate. This application is not for international students.  Students must be in good academic and conduct standing with the college.  Internships need to be high-impact, academically and professionally relevant experiences at non-profit and public agencies in Walla Walla Valley.  To qualify for the $11.50/h grant, the internship must be unpaid. (Standard deductions will be withheld).  The internship must last through the majority of the Spring 2018 semester, starting January 19th 2018. Students must work 70 hours for the semester.  If awarded a grant, students are considered an employee of the college and cannot take another position at Whitman that exceeds 10 hours of work per week. Combined, a funded internship and on-campus employment cannot exceed 20 hours of work per week.  We fund internships on a competitive basis. We especially encourage applications from students who have not received an internship grant before. If you have already received two SEC-funded Semester WIGs, your application cannot be considered for funding this time.  The SEC will announce grant recipients no later than December 16th 2017.

No late or incomplete materials will be accepted. Applications from students who have not submitted their paperwork to the HR office before December 10th will not be accepted.

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2018 SPRING WHITMAN INTERNSHIP GRANT APPLICATION PROCESS

3-STEP APPLICATION PROCESS 1. Find an internship 1.A. Meet with your potential supervisor and determine the scope of the internship (job description, intended work schedule, and supervisory/evaluation process). 1.B. Give your supervisor the “Supervisor Information” sheet, which outlines their responsibilities (p. 3). 1.C. Have supervisor sign the “Student-Supervisor Contract” and sign it yourself (p. 4). 1.D. Provide your supervisor with the Department of Labor Standards for Unpaid Internship sheet (see addendum). 1.E. Submit your necessary paperwork to Whitman’s HR office before applying for the grant. 2. Fill out the following Google form (log in to Whitmail to access) 1.A. https://docs.google.com/forms/d/e/1FAIpQLSdTg_IyD6r91QpCUfomY51JH5mqQBn9ioEDRae URitDa0mqBA/viewform?usp=sf_link 3. Fill out the application and email it to [email protected] (ONE EMAIL with TWO DOCUMENTS) 1.A. Document 1: A PDF or Word document that includes short answers (2 pages) and your resume (1 page). 1.B. Document 2: A signed and scanned Student Supervisor Contract as a PDF (you can use the library scanner to turn it into a PDF)

Applicants must submit the Google form, application, contract, and Whitman College HR paperwork to be considered.

2018 SPRING WHITMAN INTERNSHIP GRANT SUPERVISOR INFORMATION

GENERAL INFORMATION FOR SUPERVISORS

The funds for the Whitman Internship Grant are allocated by Whitman College. Each student selected to receive funding will be paid $11.50/hour for their work during the semester (standard deductions will be withheld).

Interns must be in good academic and conduct standing with Whitman College.

GUIDELINES FOR INTERNSHIP EXPERIENCES

1. Internships must be relevant to the student’s educational goals and/or career interests.

2. A student may not work for a relative.

3. To qualify for the grant, the internship must be unpaid.

4. Students must respond to seven short-answer questions in their application. The application evaluation committee thoroughly analyzes these answers. You can help strengthen these materials by providing the student with information about your organization, their responsibilities, training methods, criteria for evaluation, mode of feedback, and the amount of time they will spend with you.

5. Supervisors must sign the 2018 Spring Whitman Internship Grant Contract to indicate their support.

6. Supervisors are expected to provide regular feedback (e.g. written, email, in-person)

TERMS OF EMPLOYMENT

The internship must last through the majority of the Spring 2018 semester, starting January 19th. Students need to work 70 for the semester.

Student applications will be accepted until Sunday, December 10th at noon. Interested students are encouraged to contact potential agencies and supervisors, develop meaningful internships, and submit applications early in the semester to have the best chance to access available funds.

2018 SPRING WHITMAN INTERNSHIP GRANT STUDENT-SUPERVISOR CONTRACT

Email a signed copy of this contract as a PDF to [email protected]

Student: ______

Internship Organization: ______

Supervisor: ______

Student

By providing my signature below, I acknowledge that I have been offered the internship at ______. If I am awarded the funding, I will complete the internship and I understand that the internship funding is not transferable.

I have authorized the Student Engagement Center to verify with the Dean of Students office that I am in good standing with Whitman College, both academically and in conduct.

Student’s signature:______

Student’s WID#:______

Supervisor

By providing my signature below, I acknowledge that I have read and approved the internship application including the short answer questions. I have read the 2018 Spring Whitman Internship Grant Supervisor Information sheet and I certify that this is an unpaid internship.

I also agree to support the intern’s educational and career goals (e.g. by attending meetings out of the office, introducing them to staff and community partners, sharing relevant readings and news, providing informational interviews, etc.,) and I agree to provide regular feedback (email, written, in-person).

Internship Supervisor’s signature:______

2018 SPRING WHITMAN INTERNSHIP GRANT SHORT ANSWER QUESTIONS

Answer the following questions in your own words. Include each question with your answer. Do not exceed the word count and two-page limit.

1. Describe the focus or mission of the organization. (100 words)

2. Describe your internship, including your primary responsibilities. (200 words)

3. How did you secure this internship? (100 words)

4. Describe the criteria and method of evaluation for your internship. How will you be trained, and how much time will you spend with your supervisor? (150 words)

5. How is this internship related to your future educational and/or career goals? (150 words)

6. How will this experience help you prepare for a diverse workplace? (100 words)

7. What skills will you gain from this internship? What goals have you set for yourself, and what challenges do you anticipate? (200 words)

Attach your one-page resume to your short answers.

2018 SPRING WHITMAN INTERNSHIP GRANT

Did you complete the entire application? Here is what you should have done:

1. PAPERWORK SUBMITTED TO WHITMAN’S HR OFFICE (if applicable) 2. SURVEY COMPLETED (log in to Whitmail to access)

 https://docs.google.com/forms/d/e/1FAIpQLSdTg_IyD6r91QpCUfomY5 1JH5mqQBn9ioEDRaeURitDa0mqBA/viewform?usp=sf_link 3. EMAILED DOCUMENTS to [email protected]

a. Application packet (one 3-page document)

a.i.Short answers (2 pages)

a.ii.Resume (1 page)

b. Student-Supervisor Contract (PDF)

2018 SPRING WHITMAN INTERNSHIP GRANT CRITERIA FOR EVALUATION OF PROPOSALS

To maximize your chances for funding, please carefully review the following criteria on which proposals will be evaluated and prioritized. (Note – part of the experience of this internship is the application process, so the quality, thoughtfulness and accuracy of your application will be taken into consideration!)

 You must have been offered the internship before you can apply for the Spring Whitman Internship Grant.

 Applications are evaluated for clarity and presentation. Details, well-wrought sentences, and understandable explanations will increase your chances of being funded. Proofread before you submit your application!

 Your proposed internship must be relevant to your educational goals or career interests. The majority of your internship should be spent in activities designed to stimulate learning and gain experience.

 You should receive consistent feedback and guidance from your supervisor. Include the criteria for evaluation as well as how often and what type of feedback your supervisor will give.

 Evidence of your initiative and commitment to the position is also important. In your application you should describe how you researched, developed and obtained the position.

 Your supervisor must read the entire application and sign the contract.

 Applications must be typed on a computer.

 Short answer questions should be original work. Do not copy information from the organization’s web site or position description.

 A relative may not supervise the internship.

 If you have previously worked in the internship or with the organization, you must demonstrate an increase in responsibility from previous experience.

 GRANT AWARDS ARE MADE ON ORIGINAL PROPOSALS AND WILL NOT BE TRANSFERRED TO AN INTERNSHIP AT A DIFFERENT SITE OR FOR ANOTHER POSITION.

 A MID-SEMESTER BLOG POST, ON-SITE PHOTO, AND SHORT REFLECTION SURVEY ARE REQUIRED 

2018 SPRING WHITMAN INTERNSHIP GRANT ADDENDUM

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