Bookstore Assistant, Part Time s3

SHIPPING AND RECEIVING ASSISTANT ILLINOIS VALLEY COMMUNITY COLLEGE

Reports to: Shipping and Receiving Coordinator

I. POSITION SUMMARY: The Shipping and Receiving Assistant assists the Shipping and Receiving Coordinator with the daily operations of IVCC’s Shipping and Receiving Department. Daily operations primarily consist of the pickup and delivery of U.S. mail; distribution to faculty mail boxes, administrative offices, East Campus offices, and the Ottawa Center; and unloading and processing freight deliveries.

II. ESSENTIAL DUTIES AND RESPONSIBILITIES: A. Retrieve and deliver U.S. mail from/to the Oglesby Post Office, when the Coordinator is unavailable. B. Sort and distribute U.S. mail to mail boxes and administrative offices. C. Sort and distribute U.S. mail to East Campus and Ottawa Center, when the Coordinator is unavailable. D. Distribute all campus mail to the respective individuals. E. Receive all incoming freight and check against the appropriate purchase order. F. Handle all outgoing freight. G. Deliver all "received" material to the requisitioning party. H. Maintain and balance a $50.00 postage stamp fund, on a weekly basis. I. Maintain and balance a $300.00 petty cash fund, on a weekly basis.

III. OTHER DUTIES AND RESPONSIBILITIES: A. Apply postage to all College mail. B. Process bulk mailings by applying necessary postage and labels and filling out the accompanying forms. C. Process outgoing express mail utilizing the appropriate carrier. D. Balance freight invoices with the freight records to insure proper billing. E. Maintain accurate freight logbook and freight postage due. F. Verify the correct amount of boxes received and sign for shipments. G. Attach asset tags to and properly record all fixed asset inventory items. H. Maintain a filing system for purchase orders and delivery tickets. I. Ensure customer satisfaction at service window. J. Keep accurate postage records for the departments that are billed for postage and send the report to the Accounting Department at the end of each month. K. Distribute caps and gowns to all graduating students and faculty. Must attend the graduation ceremony and pack up gowns for return shipping. L. Distribute employee paychecks. M. Perform other duties as assigned.

Revised April 2013 Page 1 of 2 SHIPPING AND RECEIVING ASSISTANT ILLINOIS VALLEY COMMUNITY COLLEGE

IV. QUALIFICATIONS:  High School diploma or equivalent  Valid driver’s license  Manual dexterity and the physical ability to safely lift and carry a minimum of 50 lbs.  Ability to handle a pallet jack to move, convey, and hoist shipments from Shipping and Receiving platform to storage or work area  Computer experience preferred

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