Oshawa Storm Ringette Association

OSHAWA STORM RINGETTE ASSOCIATION Minute - Board Meeting June 16, 2014 Legends Centre Activity Room 3

Attendance President Ice Convenor Colin Deans Secretary Andrea Jones U16A Head Coach First VP Greg Finlay Second VP Dave Chatten Treasurer Melissa Langworth Registrar Evelyn Costabile Adult Coordinator House League Coordinator Tim Simms Kari Pallister (Absent) 18+C Head Coach Player Development Publicity Coordinator Rebecca Fong Mike Cawker U14A Head Coach Henrietta Gradwell Tournament Chairperson Lori-Ann Hambley Bingo Chairperson (Absent) Come Try Ringette Coordinator Equipment Resource Holly Davies Megan Campbell U9 Head Coach Referee-in-Chief Tara Armstrong (Absent) Coaching Development Debbie Findlay (Absent) Webmaster Sean Kennedy U10 Head Coach Patty Buxcey (Absent) U12PP Head Coach Mark Ainsworth U12B Head Coach Jason Lowery (Regrets) U14AA Head coach Dom Ionadi U19B Head Coach Todd Ramsey (Absent)

Meeting called to order at 7:03 pm

Approval of minutes: Board Meeting May 26th - all action items are complete, motion to accept by Greg, 2nd Lori – motion carried

Requested Agenda Items:  Budget Planning – Group discussion, motion to accept budget by Tim, 2nd Melissa, motion carried  Vendor Selection Meeting (July), no new vendors required for the upcoming season, not a required July agenda item  Incorporation Act/ORA AGM – Sean Kennedy to investigate information he can access for OSRA first. Motion to pay up to $50 to Steven Indig to pull OSRA corporate profile – motion by Melissa, 2nd Evelyn – motion carried  Procedures o Uniform Management – With changes, motion by Andrea, 2nd Lori-Ann - motion carried (see attached) o Sponsorship – With changes, motion by Andrea, 2nd Greg – motion carried (see attached) Reports:  President’s Report Colin o Central Region AGM –in a need for growth, below 900 with adult, smallest association. Director at large position is open to help with this. Athlete Rep is also open, Todd or Kari teams, do you have someone interested? o Oshawa was awarded the association of the year for 2013/14; Need to have awards nominations submitted yearly. o Sanctioned information was in email sent by Colin to Coaches, keep these dates in mind o Summary of HTG Meeting – Kerri Lyn, appreciated meeting to review the contract, competitive bid process for next season prior to decision making  1st Vice President’s Report – n/a Greg  2nd Vice President’s Report – n/a Dave  Treasurer’s Report Melissa o Roy’s Clothing Store/Website Update – Went live on the weekend, pricing up later this week, provincial teams Wednesday night fittings scheduled.  Registrar’s Report Evelyn o Summer 3 on 3 Update – starts this Thursday night, thanks Tim & Mike for the on-ice activities. Another registration today – U12 & U14-U16 age have openings o Registrations – still filtering in, bench staff must register as well, interact will be available online shortly, parents who have paper registered and paid will be asked to electronically register through the website and check cheque as the payment option.

Roundtable:  Referee-In-Chief - n/a Tara  Publicity Rebecca o Sign at Harmon will be complete by the end of June. o Fall registration booth at Oshawa Centre, will have more information soon  Ice Convenor Colin o Locked in schedule for regular season (Oct 1st), two week rotation, 8 pm every second week at Harmon is open. September schedule (weekends only) should be ready shortly.  Equipment - n/a Holly  Player Development Mike o Requests the 8pm ice time at Harmon for two session of a coaching clinic, followed by an off ice meeting.  Webmaster Sean o New Website Update/Proposal – transferred the items from old to new, development site is in process, once available will send a link o It will consist of multiple links instead of one long page/list, possible new to ringette link o Access to coaches/mangers to update their team pages o Possible log in’s for mangers/coaches/board to log into for access to policies etc. o It was asked for a sort ice schedule option o The generic email address that exist are linked to board members personal emails address please be sure to keep this option  House league Coordinator – n/a Tim  Tournament Coordinator Lori o If you would like to be part of the tournament/provincial committees please contact Colin or Lori. o Implementation of a new fee per team for family volunteer time, volunteer your time per family and your team volunteer fee will be waived/returned.  Adult Development – n/a Kari  Coaching Coordinator – n/a Debbie  Come try Ringette Coordinator Megan o Sept 13th @ 315pm CTR (to be confirmed date/time) o Recruitment Committee Update – been looking through other websites, need to make CTR more available  Coaches Various o Mike - $300 more for provincial tournament, why? Incidentals are going up o Dom – successful fundraising poker tournament this past weekend, thank you o Mark – first exhibition game tonight, kids had fun, had never practice together. Goalie situation possibly solved o Colin – two exhibition games are over, off for the summer now, team bonding event in September

Other Business:

Used pants required, anyone with a set they are no longer using or no longer fit, please let the equipment resource know.

Meeting adjourned at 9:20 pm, motion by Melissa, 2nd Evelyn, motion carried

Next Meeting: Monday July 21st, 2014