Rotary Club of Point West – Sacramento Minutes of the Board of Directors Meeting of February 10, 2015 2700 Watt Ave., Sacramento, CA

Board Members Present: Rich Graber, Toney Sebra, Gary Pevey, Jim Fritzsche, Bea Maurer, Joan Thompson, Karl Forste, Roger Gilleland, Steve Thomas, Don Jamison, Tony Park, Desirée Wilson

Board Members Absent: Gardiner de Back, Dan Baker

Others Present: Matt Byers, Dwight Chambers, Rick Bixler, Kathleen Wheeler, Cheryl Queral

Call to Order and Determination of Quorum

President Graber called the meeting to order at 7:00 a.m. and determined a quorum was present.

Secretary’s Report

Approval of Minutes: The minutes of the regular meeting of January 13, 2015 were presented for approval. A motion to approve the minutes was made by Gary Pevey, seconded by Don Jamison and passed unanimously.

Leave of Absence Request: Del Countess submitted a request for a leave of absence through June 30, 2015. A motion to approve Del Countess's request for a leave of absence through June 30, 2015 was made by Roger Gilleland, seconded by Steve Thomas and passed unanimously.

Attendance: Six members have attendance below 50% for the term.

Prospective Member Interviews

Cheryl Queral, sponsored by Bea Maurer and Dwight Chambers, was interviewed by the Board as a prospective member. A motion to approve Cheryl Queral as a prospective member was made by Karl Forste, seconded by Joan Thompson, and passed unanimously.

Treasurer’s Report

Jim Fritzsche provided the financial statements for the period July 1 through January 31, 2015. Old Business

Foundation/Club Operating Agreement: Rich stated that the agreement had been signed by both entities. An administrative fee of $7,500 per year will be provided to the club to manage all of the fundraisers for the Foundation.

Festa di Vino Charity Partner - Dwight Chambers clarified the commitment made to Sierra Forever Families (SFF) as the charity partner for Festa di Vino. SFF will receive 100% of table sponsorships and live/silent auction items that they bring in, 100% of the "Fund-A-Need" and 100% of the "net ticket sales" for tickets that they sell. Dwight defined "net ticket sales" as total event expenses divided by the number of tickets sold to get a net per ticket cost. For the tickets sold by SFF, they will receive the total ticket revenue less the net ticket cost. In addition, SFF will received 20% of the net proceeds of the event.

New Business

Scooter Passes – It was discussed that Scooter Passes are rarely used and relatively unknown by many members. A motion to abolish the Scooter Pass was made by Tony Park, seconded by Bea Maurer and passed unanimously.

Every Rotarian Every Year (EREY) – Rich asked board members to call those club members who had yet to donate to the Rotary International Foundation to encourage them to make a donation of any amount.

Board Reports

Bea Maurer - Club Service II As the Club Information Officer, Bea reported on the new Passport e-Club concept that is being started in District 5180. Dues are $10 a month and members can participate in any projects being done by any of the clubs in the district. This format is a great alternative for those members who have trouble making weekly meetings or cannot meet the financial requirements of a regular club.

Karl Forste - Club Service I Karl is still looking for a chair and a date for the Bowling Bash. He also reminded all board members to send dates of events and committee meetings to him so he can put it on the website.

Tony Park - Club Service III Tony is planning a membership drive for the last quarter of the year. He is also rescheduling the new member mixer.

Don Jamison - Community Service I Don reported that the golf tournament will be held on Friday, May 28th, at Morgan Creek Golf Club and Andy Fiske is the chair. There is also work on applying for a district matching grant for the "Kids Don't Float" program, which has already received a $3,000 grant from the Grant Review Committee.

Roger Gilleland - Community Service II Roger reported that the Grant Review Committee still has $20,000 available for grants. He also reported that there will be a mobile blood drive coming up...date to be announced.

Adjournment: There being no further business, President Graber adjourned the meeting at 8:18 a.m.