Town of East Hampton s4

TOWN OF EAST HAMPTON EAST HAMPTON CT 06424 BOARD OF FINANCE

Regular Meeting Minutes Monday, April 21, 2008 7:00 PM

Town Hall Meeting Room

Members Present: Sharon Kjellquist, Vice Chairman, Kurt Comisky, Barbara Moore (via phone), and Henry Thorpe

Other Attendees: Finance Director, Jeff Jylkka and Town Council member Susan Weintraub

AGENDA 1. Call to Order Vice Chairman Kjellquist called this meeting to order at 7:08PM

A motion was made by Henry Thorpe, seconded by Kurt Comisky, to modify the agenda to address action item, General fund transfer request. Motion approved 4-0.

2. Financial Transactions A. General Fund transfer request (Fire Marshal to Building Dept) Vice Chairman Kjellquist explained the transfer – the funds are needed in order to hire the full time building inspector/zoning enforcement officer prior to fiscal year end. A motion was made by Henry Thorpe, seconded by Kurt Comisky, to approve the transfer as presented. Motion approved 4-0.

Transfer from Fire Marshal – full time salaries 5,883 Transfer to Building department – full time salaries 5,000, social security 310, Medicare 73, and Pension 500, total of 5,883

3. Public Remarks

Sue Weintraub expressed concern regarding an email sent today by Chairman Hintz regarding the senior center. The email suggested that the department owner circumvented the process by submitting a request to add to staff after the budgets had been submitted. This request by the department owner was the result of a conversation with Sue Weintraub in which Sue inquired as to why the additional staff member was not part of the senior center budget. Sue recommended to the department owner to submit a letter to the town manager for consideration. Sue advised that she was not aware that acting Town Manager, Bob Drewry, had asked department owners not to add staff to their budgets. Additionally, she mentioned that the budget process was new to her and she was learning the process as it was happening. The department owner’s intention was not to circumvent the process, however, it appears that many interpreted the action as doing so. Sue would like everyone to know that the issue was raised out of concern for the senior center.

BOF members agreed that there is a budget process in place and if the request was considered it would be unfair to other department owners that followed the process.

4. Adjournment. A motion was made by Kurt Comisky, seconded by Henry Thorpe, to adjourn the meeting at 7:16PM. Motion approved 4-0.

Submitted by Karen Lee