Uniform Guidance, Emory Planning

UNIFORM GUIDANCE, EMORY PLANNING Mission: To ensure that Uniform Guidance is implemented at Emory University in an organized and thorough manner.

Responsibilities: Teams will be responsible for evaluating the impact of proposed changes resulting from implementation of Uniform Guidance and developing plans to address impacts, as needed. They will also be responsible for the identification of impacted University policies and drafting necessary revisions of those as well as proposing a communication plan for their assigned areas. UGEP – Steering Committee Kerry Peluso, Kathleen Bienkowski, Martha Walsh, Dean Surbey, Sharen Olson, Patricia Bauer, Diana Carter, Scott Stevenson WORKING GROUPS: UGEP- Procurement Kerry Peluso, Loette King, Wade Sanner, Evelyn Balabis, Nancy Jenkins, Rhonda Burke UGEP – Post Award (includes Direct Costs, Closeouts, etc.) Evelyn Balabis, Kerry Peluso, Yoko Hammond, Tamara Hill, Rick Roberts, Francine Davis, UGEP – Costing (includes DS2, Fringe Benefits, F&A, etc.) Josh Rosenberg, Kerry Peluso, James Goff, Renee Corsello UGEP – PreAward (other than subrecipient monitoring) Holly Sommers, Kerry Peluso, Nikki Simmons, Diane Samuels, Maggie Hassan, Julianne Autrey, Ruthanne Porreca UGEP – Subawards and Subrecipient Monitoring Kerry Peluso, Holly Sommers, Nikki Simmons, Evelyn Balabis, Diana Carter, Maggie Hassan UGEP – Effort Reporting Josh Rosenberg, James Goff, Rubena Bedi, Bill Lambert, Diana Carter, Roman Damena, Rick Roberts UGEP – Equipment/Assets Josh Rosenberg, Renee Corsello, Diana Carter, Fred Harroway, Loette King, Wade Sanner UGEP – Communication and Education Demetrice Bryant, Kerry Peluso, Debbie Longo, Todd Polley, Melanie Lawrence, Diana Carter Faculty Reviewers (for communications) Carla Berg, Michael Goodman PLAN/TIMELINE July **Invitations sent to Steering committee **Bring Steering Committee together August/September **Roles and Responsibilities documents prepared (to be provided at initial meetings) **Draft/Send notifications/invites to teams for first meeting **Meetings scheduled for teams/Bring all Teams together for initial introduction meetings **Set up monthly meetings for Steering Committee for October through January with an additional meeting in March **Set up biweekly meetings for October through January for all teams with monthly meetings in February and March (will be canceled if not needed) **UG Communication Website goes live (will be maintained and updated as additional information becomes available) October **Begin Meetings. UGEP Working Group

Role: To prepare Emory for the implementation of Uniform Guidance. Mission: To ensure that the policies impacted by changes created by the implementation of Uniform Guidance are reviewed, evaluated and modifications are proposed/drafted/implemented/communicated as appropriate and necessary.

Roles and Responsibilities: Group Members will be responsible to:  Identify what policies will be impacted.  Research what other institutions are doing to meet the requirements.  Determine how we can best take advantage of any new flexibility or changes provided.  Propose and draft revisions to policy/policies o Forward for review, discussion and approval. o Possibly participate in presentations  Develop process for any monitoring programs that are necessary (for example, develop subrecipient monitoring program).  Identify communication and training needs resulting from changes (for assigned area).  Participate in the development of a communication plan.