Minutes Woodland School PTO March 11, 2009
President Caryn Mefford thanked participants for coming and called the meeting to order. Brief introductions were made.
Secretary’s Report: Secretary Laura Dietzen distributed copies of the minutes from the last PTO meeting dated February 11, 2009. Diane Busch motioned to accept the minutes as written. Kelly Baird seconded the motion. Motion carried.
Treasurer’s Report: Jill Thompson presented the Treasurer’s report dated 3/9/2009. The statement balance as of that date was $26,774.67, with an available balance of $13,528.91. Cash inflow consisted of $11.90 from the Schnucks e-scrip program. Outflows totaled $2,021.11, almost half of which was for the Jazz assembly ($600) and our annual paper and copies fee paid to Woodland ($500).
Sue Webb made a motion to accept the Treasurer’s report. Jasen Foster seconded the motion. Motion carried.
Principal’s Report: Assistant Principal Ryan Ketchum reported:
Thanks to all who have helped with the media center improvement project. It is coming along nicely. Thanks to all who have helped with planning the upcoming school social Jester Fest. Friday March 13th is the end of the 3rd quarter Friday March 13th is Hat Day for the Friends of Kids with Cancer group Saturday, March 14th is SIUE Science Fair Jester Fest week starts Monday, March 16th with the actual Social on Friday the 20th Friday, March 20th report cards go home Thursday, March 26th is the AR luncheon Thursday March 26th is the District Spelling Bee – three Woodland students will participate Friday, March 27th – no school; Teacher’s Institute Friday, March 27th is the Teacher-PTO sponsored Trivia Night fund-raiser for the family of Jordan Kranz (5th grader with cancer)
Mr. Ketchum turned the meeting over to Kelly Baird who discussed the Trivia Night fundraiser. They are still in need of volunteers to help, as well as participants. Kelly also reported that the cookbook fundraiser (also for the Kranz family) is almost ready to print. Order forms should go home in the next few days.
Committee Reports:
Box Tops – John Carnes reported that the BoxTops have been sent in and a check for around $1,200 should arrive in mid-May. The top four classes will receive a party (only 1 BoxTop separated 2nd and 3rd place).
John proposed two uses of current BoxTop proceeds. He would like to purchase a large American flag (8 ‘ by 12 ‘) for the front flag pole. The cost would range from $125 to $148 (depending on synthetic or natural clothe). He also proposed a cookout party for all students, faculty and staff. He has priced hot dogs at $15 for 100 and estimates the total cost to be around $200.
Mr. Ketchum will find out if the District will supply a new flag.
John Carnes and Caryn Mefford will look into the feasibility of the cookout party. Both items will be presented in detail and voted on at the next meeting.
School Social: The School Social date is March 20, 2009 and the theme will be “Jester Fest”. Jester Fest week will start on Monday the 16th, with a different theme each day. Monday will have a kick-off assembly with Carl-the-Knight.
Yearbook: Caryn Mefford reported that the yearbook is on schedule.
Old Business:
Media Center Improvement Project: Caryn Mefford reported that the project is underway. The reading nook is coming together with carpet and beanbag chairs. Signs and a bulletin board will come next.
Nominating Committee: Caryn Mefford reported that there are still a few openings: Health Fair and Staff Appreciation. Student Council will keep recycling, so no PTO volunteers are needed. Also, no Media Center Volunteer Coordinator will be needed next year. Caryn will report openings in the next newsletter.
Caryn Mefford announced nominations for the 2009-2010 PTO Executive Board:
President – Jill Thompson Vice-President – Lesley Roderick Co-Treasurers – Michelle Motley and Jessie Hoerman Secretary – Laura Dietzen
Kelly Baird made a motion to put the aforementioned persons on the slate to be voted on at the next meeting.
By-Law Changes: At the meeting dated February 11, 2009, Caryn Mefford reported that changes in IRS and federal regulations for non-profit agencies will require changes to the by-laws. These will be discussed further and voted on at the next meeting in April.
New Business:
Earth Day: Kelly Baird requested clarification of what the Earth Day funds can used for, since the budget specifies “ribbons”. The funds can be used for any Earth Day related prize or activity.
Diane Busch motioned to adjourn the meeting. Sue Webb seconded the motion. Motion carried and the meeting was adjourned.