Deerfield School Board

DEERFIELD SCHOOL BOARD DEERFIELD COMMUNITY SCHOOL DEERFIELD, NEW HAMPSHIRE WEDNESDAY, JUNE 1, 2016 ~ 5:30 P.M

Members: Chair, Mr. Deely, Mr. Langlois, Ms. Shelley Tetrault, Mr. Nate Oxnard, Mr. Ken Heckman, Principal-P. Yergeau, Asst. Principal, Brian Grieve, Supt. Patty Sherman, Kandy Davitt

5th Grade students and teachers (Ms. Maxfield, Mrs. Potter, Mrs. Tatulis, Mr.Ferdinand (UNH Intern)

1. Call to Order – Mr. Deely

Chair, Mr. Deely called the June 1st 2016 school board meeting to order at 5:30pm.

2. Pledge of Allegiance – Mr. Deely

Chair, Mr. Deely led those present in the Pledge of Allegiance

3. Minutes – May 4, 2016

A motion was made by Nate Oxnard to approve the minutes of May 4, 2016, as written seconded by Shelley Tetrault.

ALL in FAVOR MOTION CARRIED

4. Fifth Grade Presentation – 1:1 Initiative

The students from the 5th grade presented to the board and to community members what they learned thorugh trial and error, what they learned from their classmates and how the 1:1 Initiative has worked for them. Mrs. Boisvert shared with the board members that moving forward the following might be addressed:  Equity of use from homeroom or library  Pilot wireless access points  Stipends for summer work for teachers  Dedicated common planning time. Members of the board asked teachers and students how this program set-up has worked for them, what have they learned, and how is this program will continue as these students go onto 6th grade.

5. Assistant Principal Candidate Interviews

Chair, Mr. Deely welcomed Kate Belanger (Asst. Principal Candidate) to DCS.

1 The members of the board asked Ms. Belanger about her educational background, her experiences as an educator and what qualities and insights would she bring to the position. Next interview: Chair, Mr. Deely welcomed Chris Smith (Asst. Principal Candidate) to DCS. The members of the board asked Mr. Smith about his educational background, his experiences as an educator and what qualities, and insights would he bring to the position.

A. Citizens’/Staff Comment

Mr. Verville welcomed Mr. Heckman to the school board. Mr. Verville then spoke about his concerns regarding PACE.

B. Agenda Review

Added to agenda- Landscaping/Mowing decision.

C. Consent Items (1 item)

The consensus of the board was to allow the group that has passed out Bibles as a gift to the 8th grade students to do it this year following past protocols.

D. Board Reports  Executive Board Report – Mr. Deely No issues that involved the Deerfield District were discussed.  Principal’s Report – Mr. Yergeau Last Day of School- June 14th School wide Memorial Day Assembly-Thursday 8th grade officers Lion King Performance-Friday, June 3rd. Students have gone to the cafe in costume to show students a short program teaser. 8th Grade Trip-June 8th 8,9th and 10th. Mt. Washington Band Trip on Lake Winnipesaukee- Today, June 1st had a great day. School Gardens- hardscaping has been done and the outdoor classroom should be done on Monday. Informational Meeting for 2016-17 Middle School-May Re-structuring 1-1 Initiative was discussed. Lighting RFP- Tour of the Stage area was done by lighting companies that have shown an interest in participating in the RFP process Still working on RFP for; landscape/mowing and phone system.  Curriculum Review Board – Mr. Oxnard No report was made.  Building Committee Report – Ms. Tetrault Ms. Tetrault stated that she has a number of staff members that will work on the committee and asked that if any school board member would like to participate

2 please let her know. (It was noted that there could be no more than two board members, including herself in attendance.) Ball field stairs- The board members discussed the need to replace the stairs due to age and safety concerns.

A motion was made by Zach Langlois to bring to the June 15th meeting costs based on input by the Deerfield Building Inspectors and existing codes to be met, seconded by Ken Heckman.

7. Continuing Business

No Continuing Business to be discussed.

8. Policies – Draft Policies are available upon Request

 KF – Use of Facilities (3rd+ Reading)

Members of the board reviewed policy KF-Use of Facilities and will vote on a final version June 15th school board meeting.

9. Informational Items

Nate Oxnard- stated that the school board is tasked with upper level ideas and putting in place a strategic plan for the district, working on a process with community members. Supt. Patty Sherman asked that this is a good goal for the board to have and that it should be discussed at the school board’s goal setting meeting. Supt. Sherman stated that “true” strategic planning, takes a lot of advanced planning and money needs to be budgeted.

10. Citizens’/Staff Comments

Mrs. Boisvert, asked that the board members consider the landscaping areas that have been developed by staff/community members and maintained on a rotating schedule. Mrs. Boisvert invited members of the board to the June 14th Retirement party.

Mrs. Troi Hopkins, wanted to let Mr. Grieve know that the community has valued his talents and thanked him for his time and energy. Mr. Verville, read through the PACE application and made comments to the board. Chair, Mr. Deely wanted to take a moment to acknowledge the time and energy Peter Menard gave to the Deerfield Community and to the school. Mr. Menard comes from a legacy of people who have diligently worked for this board and other town boards.

11. Non-Public Session NH RSA 91-A:3, II c – Personnel Matter

3 A motion was made by Zach Langlois to go into non-public at 8:47 pm according to NH RSA 91-A:3, II C, seconded by Nate Oxnard.

Roll Call Vote required/recorded: Ye Nay a Chair,Jim Deely Yes

Zach Langlois Yes Shelly Tetrault Yes Nate Oxnard Yes Ken Heckman Yes

During non-public session the Board discussed candidates that would be nominated. The Board also discussed a confidential personnel matter.

A motion was made by Zach Langlois to come out of non-public at 8:55pm, seconded by Shelley Tetrault

Roll Call Vote required/recorded:

Ye Nay a Chair,Jim Deely Yes

Shelly Tetrault Yes Zach Langlois Yes Nate Oxnard Yes Ken Heckman Yes

Chair, Jim Deely noted no action was taken during non-public session.

During non-public session the Board discussed candidates that would be nominated. The Board also discussed a confidential personnel matter.

12. Appointments and Resignations (1 items)

Superintendent Sherman nominated Lisa McConnell for a special education teaching position.

A motion was made by Nate Oxnard to accept the nomination of Lisa McConnell for special education position, seconded by Shelley Tetrault.

Superintendent Sherman nominated Chris Smith as the new Assistant Principal.

A motion was made by Zach Langlois to accept the nomination of Chris Smith for the Assistant Principal position, seconded by Nate Oxnard.

Mr. Langlois discussed the RFP for the Landscaping Contract and informed the Board that his recommendation was to award the bid to Granite Coast as they were the highest score of the proposals.

A motion was made by Shelley Tetrault to accept the proposed contract by Granite Coast, seconded by Nate Oxnard.

13. Adjournment

A motion to adjourn the June 1, 2016 at 9:03 was made by Ken Heckman, seconded by Shelley Tetrault. ALL in FAVOR MOTION CARRIED