HBA/R Project File Checklist
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PROJECT FILE DOCUMENTATION CHECKLIST Homebuyer Assistance with or without Rehabilitation (HBA/R)
Administrator: Contract/RSP Number:
Beneficiary Name : Project Number:
Project Address:
LEFT SIDE In Submission Support Documents for Project Setups Source File Requirement
File documents in sequential order
TDHCA Form
1 HBA/R External Setup Checklist Retain in Project File Submit to TDHCA as 2 Environmental clearance documentation Administrator required
3 Intake Application TDHCA Form Setup Packet
4 Household Income Certification (HIC) TDHCA Form Setup Packet Submit to TDHCA if
5 Income and asset verification forms, as needed TDHCA Form required in Setup Packet Submit to TDHCA if
6 Income and asset documentation Beneficiary required in Setup Packet
7 Release and Consent TDHCA Form Retain in Project File
8 Verification of Disability (if applicable) TDHCA Form Setup Packet
9 Approval/denial letter to applicant Administrator Retain in Project File
10 Acquisition Activities Certification of Principal Residence TDHCA Form Retain in Project File
11 Homebuyer Counseling Certificate Beneficiary Setup Packet
TDHCA Form
12 Conflict of Interest Documents (if applicable) and Setup Packet
Administrator Conflict of interest exception approval letter from HUD (if 13 HUD letter Setup Packet
applicable)
14 Life event documentation Beneficiary Setup Packet Copy of environmental clearance email
15 (Retain all environmental support docs in separate Environmental Review Record TDHCA Loan Information Packet
file)
16 Purchase Contract signed by Homebuyer and Seller Beneficiary Loan Information Packet
17 Relocation and Acquisition Disclosure Beneficiary Retain in Project File
18 Loan Estimate from first-lien lender Lender Loan Information Packet
19 Mortgage Loan Application (1003) from first-lien lender Lender Retain in Project File
21 First Lien Mortgage Loan Approval Letter Lender Retain in Project File
22 Title Commitment Title Company Loan Information Packet
TDHCA - HOME Investment Partnerships Program Page 1 of 4 HBA/R File Documentation Checklist March 2017 PROJECT FILE DOCUMENTATION CHECKLIST Homebuyer Assistance with or without Rehabilitation (HBA/R)
23 HQS Inspection Form 52580 Hud.gov Loan Information Packet
24 Seller Disclosure of Information on Lead-Based Paint TDHCA Retain in Project File
25 Receipt of Lead-Based Paint Notification TDHCA Form Retain in Project File
26 Survey , if required Various Loan Information Packet
27 Flood insurance quote (if unit located in flood hazard area) Beneficiary Loan Information Packet
28 Loan Addendum TDHCA Form Loan Application Packet
29 Patriot Act Information Form TDHCA Form Loan Application Packet Acknowledgement of Licensing Status for Loan Originator, if 30 TDHCA Form Loan Application Packet applicable Submit to TDHCA if
31 Credit report(s) Beneficiary required in Loan Application Packet
32 Program Assistance Calculator Administrator Loan Application Packet Separate Attachment to
33 Household Commitment Contract (HCC) TDHCA Project Activity Additional Support Documents for Construction Project Setups Single Family Construction Activities Setup and Draw Separate Attachment to 34 TDHCA Form Workbook Project Activity
35 Accepted Builder’s Bid Administrator Loan Information Packet Builder eligibility documents Secretary of State 36 (EPLS/Secretary State/County Clerk) SAM Loan Information Packet
https://www.sam.gov/portal/public/SAM County Clerk
37 Building Contractor Bid Certification TDHCA Form Retain in Project File
38 Work Write Up TDHCA Form Loan Information Packet
39 Before Photos Administrator Loan Information Packet
40 Initial Inspection Checklist TDHCA Form Loan Information Packet
41 Duplication of Benefits Documents (if applicable) Beneficiary Setup Packet
42 Appraisal or other post-rehab valuation Administrator Loan Information Packet
43 Lead Safe Housing Requirements Screening Worksheet HUD.gov Retain in Project File Elderly Homeowner’s Informed Consent Notice (if
44 TDHCA Form Retain in Project File applicable)
45 Re-Occupancy Notice (if applicable) TDHCA Form Retain in Project File
46 Pre-Construction Conference Report TDHCA Form Retain in Project File
ALWAYS KEEP A COPY OF DOCUMENTS SUBMITTED TO TDHCA.
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Administrator: Contract/RSP Number: Beneficiary Name : Project Number: Project Address:
In Attach to RIGHT SIDE Source File documents in sequential order File CDB System
Support Documents for all Acquisition Cost Draws Approval notification with final HUD-1 from closing 1 TDHCA Draw Packet specialist
2 Certified copy of TDHCA note and deed of trust Administrator Retain in Project File
3 Soft cost support documentation Administrator Draw Packet
4 Matching funds support documentation (if applicable) Administrator Draw Packet Flood insurance declarations page (if property is in a flood 5 Beneficiary Draw Packet zone)
Support Documents for Initial / Interim Construction Cost Draws Approval notification with final HUD-1 and construction 1 Administrator Draw Packet loan agreement (CLA) from closing specialist Single Family Construction Activities Setup and Draw 2 TDHCA Form Draw Packet Workbook
3 Builder’s itemized invoice Builder Draw Packet
4 Other hard cost support documentation Various Draw Packet
5 Soft cost support documentation Administrator Draw Packet
6 Matching funds support documentation (if applicable) Administrator Draw Packet Down-date endorsement to title policy not older than the
7 date of the last disbursement of funds or 45 days, Title Company Draw Packet
whichever is later
8 Progress Inspection(s) TDHCA Form Draw Packet
9 Progress photos Administrator Draw Packet
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Support Documents for Retainage Construction Draw Single Family Construction Activities Setup and Draw 1 TDHCA Form Draw Packet Workbook with Section 3 Report Completed
2 Builder’s itemized invoice Builder Draw Packet
3 Other hard cost support documentation Various Draw Packet
4 Soft cost support Documentation Administrator Draw Packet
5 Matching funds support documentation (if applicable) Administrator Draw Packet
6 Final photos Administrator Draw Packet
7 Final Inspection TDHCA Form Draw Packet
8 Copy of Recorded Affidavit of Completion TDHCA Form Draw Packet Down-date endorsement to title policy dated at least 40
9 Title Company Draw Packet days after the date of construction completion
10 Form 51-12 Final Bills Paid Affidavit TDHCA Form Draw Packet
ALWAYS KEEP A COPY OF DOCUMENTS SUBMITTED TO TDHCA.
Reasonable accommodations will be made for persons with disabilities and language assistance will be made available for persons with limited English proficiency.
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS Street Address: 221 East 11th Street, Austin, TX 78701 Mailing Address: PO Box 13941, Austin, TX 78711 Main Number: 512-475-3800 Toll Free: 1-800-525-0657 Email: [email protected] Web: www.tdhca.state.tx.us
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