For Additional Information Refer to HS329 Risk Management Procedure

HS017 HS Risk management form

For additional information refer to HS329 Risk Management Procedure

Faculty/Division: All of UNSW School/Unit: All schools and units

Document number: Initial Issue date: Current version Current Version Next review date HS_RA_01 March 2010 3.0 Issue date March 2013 March 2015

Risk management name Working in an office environment

Form completed by Melinda Chylinski Signature Date

Responsible supervisor/ authorising officer Signature Date Adam Janssen

Identify who may be at risk from the activity:

List legislation, standards, codes of practice, manufacturer’s guidance etc used to This may include fellow workers, visitors, contractors and the public. The types of people may determine control measures necessary affect the risk controls needed and the location may affect the number of people at risk Persons at risk Work Health and Safety Act 2011 General staff; Part-time/ Casual staff; Academic staff; Work Health and Safety Regulation 2011 PhD students; Research students; Visitors to the School Code of Practice for Hazardous Manual tasks HS Committees Code of Practice for management of workplace environments How they were consulted on the risk

HS Risk Management Form Version 3.5 23rd April 2013 Page 1 of 15 Risk Rating Cost of controls Is this (in ter Y/N Any ms Task/ Hazard Associated harm of Existing controls time Scenario , C L R effo rt, mon ey) 1.Ergonomic:  Physical injury to  All staff are provided with the UNSW Setting up your Working  Poor posture the wrists, arms, Workstation guide (HS705) and Workstation Checklist w  Excessive neck, shoulder or (HS114) to conduct their own workstation assessment i duration in a back.  All new staff complete online ergonomics course t seated position  Eye strain  Adjustable chairs, desks and ergonomic accessories such h  Incorrect setup as document holders are available for staff to use of workstation  Individual staff are responsible for taking breaks and c  Glare doing stretches o  Repetitive  Staff are advised to report any symptoms ASAP movements m p u t e r s  Electrical shock ,  Inspection, Testing and Monitoring Procedure Working 2. Electrical  Fire ,  Testing and tagging program w  Burns,  RCD’s on main switchboard checked by Facilities i  Physical injury  Individual RCD’s on specific equipment t from tripping over  Regular workplace inspections h cords

c o m p u t e r s

HS Risk Management Form Version 3.5 23rd April 2013 Page 2 of 15 Any Risk Rating Cost of controls Is this (in Task/ Hazard Associated harm ter Existing controls Y/N Scenario ms C L R of time  Exposure to  Irritation to skin,  Ensure photocopiers are located in well ventilated areas Working Toner eyes  Inspection, Testing and Monitoring Procedure w  Electrical  Electrical shock  Testing and tagging program i  RCD’s on main switchboard checked by Facilities t  Individual RCD’s on specific equipment h  Regular workplace inspections

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p h o t HS Risk Management Form Version 3.5 23rd April 2013 Page 3 of 15 Any Risk Rating Cost of controls Is this (in Task/ Hazard Associated harm ter Existing controls Y/N Scenario ms C L R of time o c o p i e r s ,

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s t HS Risk Management Form Version 3.5 23rd April 2013 Page 4 of 15 Any Risk Rating Cost of controls Is this (in Task/ Hazard Associated harm ter Existing controls Y/N Scenario ms C L R of time a p l e r ,

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HS Risk Management Form Version 3.5 23rd April 2013 Page 5 of 15 Any Risk Rating Cost of controls Is this (in Task/ Hazard Associated harm ter Existing controls Y/N Scenario ms C L R of time s h a k e r ,

S c a n n e r ,

b i n d e r  Sharp edges  Cuts  Ensure covers prevent people having access to moving Working  Moving parts  Entanglement parts during operation w  Pinch points  Physical injury  Do not insert items other than those allowed by the i  Hot parts operating manual t  Do not operate with loose clothing or jewellery. People h with long hair must tie it back.  Safe work procedures s  Training and instruction given h r e d d e r

HS Risk Management Form Version 3.5 23rd April 2013 Page 6 of 15 Any Risk Rating Cost of controls Is this (in Task/ Hazard Associated harm ter Existing controls Y/N Scenario ms C L R of time s ,

l a m i n a t o r s ,

g u i l l o t i n e s  Collisions with  Physical injury  Never place objects on top of the unit Using moving shelves  Always place heavy objects on the lower shelves c  Moving shelves  Check that aisles are clear o  Falling items  Always use the hand wheel to move bays along if m available p  Only move one bay a time a  Safe working procedure c  Training and instruction given t u s

HS Risk Management Form Version 3.5 23rd April 2013 Page 7 of 15 Any Risk Rating Cost of controls Is this (in Task/ Hazard Associated harm ter Existing controls Y/N Scenario ms C L R of time  Physical  Physical or  Consultation with staff Meetings/ /emotional emotional injury to  Procedures to minimise risk f intimidation staff’  Workplace bullying policy communicated to all staff a  Aggression  Malicious damage  Equity unit advice and policies c towards staff  Conflict resolution training e members  Security staff  Workplace violence Prevention and management t  policy o

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d e a l i n g s

w i t h

s t a f f

HS Risk Management Form Version 3.5 23rd April 2013 Page 8 of 15 Any Risk Rating Cost of controls Is this (in Task/ Hazard Associated harm ter Existing controls Y/N Scenario ms C L R of time s t u d e n t s  Aggression  Emotional injury to  Consultation with staff Telephone towards staff staff  Procedures to minimise risk a members  Workplace bullying policy communicated to all staff n  Intimidation and  Equity unit advice and policies d harassment  Conflict resolution training issues  Security staff e  Workplace violence Prevention and management policy m a i l

e n q u i r e s

c o m m u

HS Risk Management Form Version 3.5 23rd April 2013 Page 9 of 15 Any Risk Rating Cost of controls Is this (in Task/ Hazard Associated harm ter Existing controls Y/N Scenario ms C L R of time n i c a t i o n  Slips, trips and  Physical injury  Building fire wardens Working falls  Burns and smoke  Building fire safety i  Fire in building inhalation  Compliance with Emergency drills n  Working after  Personal assault  Making sure staff are aware of emergency procedures s hours/ working  Workplace inspections to identify slip and trip hazards i alone  UNSW After hours guideline d  Swipe card access only after hours e

b u i l d i n g  Boiling water  Burns from hot  Signage put up in kitchen to remind people e.g. “Caution: Using from urn water or touching Hot Water” etc. k  Hot surfaces hot surfaces  Follow instructions on label for cleaning chemicals i with sandwich  Severe scalding  Microwaves should not be placed at high levels t maker/toaster from superheated c  Food getting food & fluids h caught in  Irritation to skin, e toaster eyes, chemical n  Overheating burns. food in

microwave a  Using cleaning HS Risk Management Form Version 3.5 23rd April 2013 Page 10 of 15 Any Risk Rating Cost of controls Is this (in Task/ Hazard Associated harm ter Existing controls Y/N Scenario ms C L R of time chemicals p p l i a n c e s

p r e p a r i n g

f o o d

d r i n k s

HS Risk Management Form Version 3.5 23rd April 2013 Page 11 of 15 Any Risk Rating Cost of controls Is this (in Task/ Hazard Associated harm ter Existing controls Y/N Scenario ms C L R of time  Excessive heat  Heat exhaustion  Providing fans and opening doors, windows and vents Thermal  Lack of  Dehydration where practical; c ventilation/air  Headaches  Providing water o flow  Fainting  Wearing lighter and loose fitting clothing during hot m  Dizziness weather f  Monitor staff for signs of heat distress o r t

o f f i c e s

 Risk of being  Use well-lit areas like the University Walk to access Working Walking to and from physically car/bus your vehicle a assaulted  Try to walk in groups or pairs f /transport alone or in the dark  Contact Unibeat for a Security Escort from any lift phone t or University Help Point e  Use free Security Shuttle Bus Service r

b u s i n e s s

HS Risk Management Form Version 3.5 23rd April 2013 Page 12 of 15 Any Risk Rating Cost of controls Is this (in Task/ Hazard Associated harm ter Existing controls Y/N Scenario ms C L R of time o u r s

w o r k i n g

a l o n e  Repetitive  Overuse injuries  UNSW Hazardous Manual task procedure provided for all Filing & movements from extended staff s involved in filing periods of filing  Manual Handling Training for all staff t documents, low or high  Rest breaks, exercise, and task rotation o reaching cabinets/shelving  Manual handling aids provided e.g. Trolleys r up/down to  Early intervention when identified a reach shelving in g storage room/compactus e , lifting & moving archive boxes h a r d

HS Risk Management Form Version 3.5 23rd April 2013 Page 13 of 15 Any Risk Rating Cost of controls Is this (in Task/ Hazard Associated harm ter Existing controls Y/N Scenario ms C L R of time p i e s

d o c u m e n t s List emergency procedures and controls List emergency controls for how to deal with fires, spills or exposure to hazardous substances and/or emergency shutdown procedures

Implementation

Additional control measures needed: Resources required Responsible person Date of implementation

REVIEW

Scheduled review date: Are all control measures in place?

HS Risk Management Form Version 3.5 23rd April 2013 Page 14 of 15 Are controls eliminating or minimising the risk? Are there any new problems with the risk? Review by: (name)

Review date:

Risk management name and version number: I have read and understand this risk management form

Name Signature Date

HS Risk Management Form Version 3.5 23rd April 2013 Page 15 of 15