Minutes of a Meeting of Aberaeron Town Council Held on Tuesday 9Th September 2014 at Committee

MINUTES OF A MEETING OF CYNGOR TREF ABERAERON HELD ON TUESDAY 13 th JUNE 2017 AT COMMITTEE ROOM 2, MEMORIAL HALL, ABERAERON AT 7.20 pm

PRESENT: Councillor Rhys Davies (Chairman); Councillors Phillip Davies, Darryl Evans, Elizabeth Evans, Mair Harrison, Katrina James, Owenna James, Neris Lloyd, Catrin Manjang and Huw Thomas and Mr Denfer Morgan, Clerk to the Council.

19. APOLOGIES

Councillors David Jones and Thomas Williams apologised for their inability to attend the Meeting.

20. DYFED-POWYS POLICE

Temporary Inspector Matthew Howells and PCSO Sarah Moore were welcomed to the meeting and proceeded to provide the Council with an up-date of the few incidents dealt with in the previous month in the town. It was stated that the Police Station still provided 24 hour coverage for the Town, utilising vehicles from Aberystwyth and Cardigan and the names of the Officers covering the Town were given. Members impressed upon Mr Howells the continuing problem with speeding in the town, to the problems connected with the Primary School, parking on the bend at South road and to the recent delay in responding to an accident on North Road. The officers were thanked for attending.

21. WELCOME

The Mayor welcomed Councillors Darryl Evans and Catrin Manjang to their first meeting of the Council. The Clerk advised that both Councillors had signed their Declaration of Acceptance of Office prior to the commencement of the Meeting.

22. DISCLOSURE OF PERSONAL AND PREJUDICIAL INTEREST

Councillor Huw Thomas disclosed a personal and prejudicial interest in the matter referred to in minute 28 a) below, namely planning application A170492 and left the Committee Room during the consideration of the application, taking no further part in the discussion and voting thereon.

23. PRESENTATION

The Meeting was given an up-date by Mr Ken Bird of West Coast with regard to a proposal for an Archimedes screw in the river Aeron based on the previous feasibility study commissioned by the Aberaeron Society. He stated that an ‘Operation Logic Table’ would need to be sent to WEFO by the end of June in order to meet their timetable. Mr Bird outlined the funding and land requirements connected with the scheme and stated that it required a committed group of people to take it forward. 1 The Mayor thanked Mr Bird for his presentation. There then followed a detailed discussion on the proposal.

It was RESOLVED to advise Mr Bird that the Town Council could not offer support to find persons with the expertise to promote the proposal within the WEFO timescale.

24. CONFIRMATION OF MINUTES OF THE MEETINGS HELD ON 9 th MAY 2017

It was RESOLVED:

i) to approve the minutes of the Annual Meeting of the Council held on 9th May 2017 subject to correcting Minute 9 to read that Councillors Phill Davies and Huw Thomas had been appointed as the Council’s representatives on the One Voice Wales Ceredigion Area Committee;

ii) to approve the minutes of the Monthly Meeting of the Council held on 9th May 2017 subject to the following:

a) amending the list of those present to include Councillor Katrina James and to amend Councillor Eleri Thomas to Huw Thomas;

b) correcting Minute 18 e) to read that Councillors Phill Davies and Huw Thomas had been appointed as the Council’s representatives on the One Voice Wales Ceredigion Area Committee;

C) to record that the Council had agreed to organise a litter collection session and to agree that two sessions be organised on 28th June, namely:

10.00 am – Riverside 6.00 pm – North Beach

25. MATTERS ARISING FROM THE MINUTES

Minute 14 (Square Field) – The Clerk advised that he had requested the County Council to undertake the ‘hand cut’ of the hedge which was due in late June / early July.

Minute 14 (Provision of flowers) – to note that the tubs were in place.

Minute 14 (Harbour Lights) – The Clerk stated that Welham Electrical had advised that only the ‘cold white’ bulbs were available and it was agreed to proceed to install these bulbs only.

Minute 14 (Footpath at Parc-y-fro) – The Meeting was advised that the contractor would be contacting the Clerk directly with a price for the work.

Minute XX (Wooden Bridge Surface) – to note that the completion of the work was still outstanding.

2 Minute (New Litter Bins) – to note that Councilloe Evans would be discussing their relocation with officers of the County Council.

26. ANNUAL ACCOUNTS 2016-17

The Clerk presented the Annual Accounts and Annual Governance Statement for 2016-17 which had been audited by the Internal Auditor, Mr Gwyn Jones and stated that the necessary Notice had been placed on the Noticeboard.

It was RESOLVED to approve the Annual Accounts and Annual Governance Statement for 2016-17 and to submit them to the External Auditors.

27. FINANCE MATTERS

It was RESOLVED to approve the following invoices for payment and cheques were later signed:-

W Gwyn Jones (Internal Auditor) £200 Dŵr Cymru (Square Field Supply) £15.76

28. PLANNING MATTERS

Consideration was given to the following planning applications:-

a) A170492 Gelli Aur, 12 Albert Street, Aberaeron. Demolition of existing single storey rear extension and stone wall with erection of new Extension.

It was RESOLVED not to object to the application subject to the proposed extension not having an adverse effect on neighbouring properties and that there were no objections from the neighbours

b) A170504 Glanyrafon, Bro Allt-y-Graig, Aberaeron. Erection of an Extension.

It was RESOLVED to object to the application on the basis that a flat roof was not in keeping with the original dwelling and that a pitched roof would be better.

29. SQUARE FIELD

Consideration was given to the following requests for the use of the Square Field:

a) Mencap on Saturday 24 June

b) Aberaeron WI on Wednesday 2 August after 5.30 pm (the Clerk advised that they had reached an agreement with RAYCeredigion who were using the Field until 3.30 pm).

It was RESOLVED to agree to both requests subject to the terms of the usual licence.

30. ABERAERON - LLANERCHAERON FOOTPATH

3 Consideration was given to the requests of Ceredigion County Council for comments in respect of the proposed use of the Aberaeron – Llanerchaeron cycle path / footpath for the Cob Festival and for regular park runs.

Discussion ensued regarding the continued ownership of land by the Town Council in this area and it was concluded that all land had been transferred to the County Council in 2002.

It was RESOLVED to support both uses subject to the terms of the usual licence issued by Ceredigion County Council.

31. MENTER IAITH CEREDIGION

Consideration was given to the request of Steffan Rees, Menter Iaith Ceredigion (Welsh Language Initiative) Community Development Officer to address the next Meeting of the Council on the conclusions of a recent Local Action survey in Aberaeron.

It was RESOLVED to agree to the request.

32. CORRESPONDENCE

Consideration was given to the following correspondence received:

Cyngor Sir Ceredigion County Council Free Event for Carers Friday 16 June Feathers Hotel, Aberaeron – Carers Week 2017 One Voice Wales National Development Framework for Wales - Newsletter June 2017 Historic Environment Update, Number 4 National Business Crime Survey One Voice Wales Training Programme One Voice Wales Bulletin Mai 2017 Plant a Tree Charter Legacy Tree A number of funding pots that have become available for different sectors……. Press Statement on Behalf of the Board of CHC's in Wales – Dementia Report Cynnal Cymru May Newsletter CEW Newsletter May 2017 One Voice Wales/SLCC Joint Event – 12 July, 2017 One Voice Wales Larger Councils and Innovative Practice Awards Conference 5 July 2017 Guide to taking part in 'Battle's Over - A Nation's Tribute & WWI Beacons of Light 11th November 2018'. It was RESOLVED:

i) to register the Council as a Tree Charter Branch; 4 ii) to discuss the ‘Beacons of Light’ Initiative with the Memorial Hall Management Committee and Royal British Legion Branch;

iii) to authorise the Clerk to attend the One Voice Wales / SLCC joint event on 12 July; and

iii) to note the remainder of the correspondence.

33. REPORT OF COUNTY COUNCILLOR ELIZABETH EVANS

Councillor Evans stated that there had been very little discussion with Officers of the County Council during the past month owing to the restriction imposed on activities in connection with the Parliamentary Election. Meetings were now scheduled for the discussion of outstanding matters, including those matters raised at tonight’s meeting, and an up-date would be brought to the next meeting.

34. ANY OTHER COMPETENT BUSINESS

a) Councillor Phill Davies stated that some street lights along North road were still not working.

b) Councillor Phill Davies referred to an apparent being made by the Paradise Pizza business in Regent Street for an extension to its late night opening hours; and that residents in the street were objecting. It was RESOLVED to inform the County Council that the Council supported the concern being expressed by the residents.

c) Councillors Phill Davies and Owenna James referred to the continued unauthorised signs and ‘A’ frames in town. Councillor Elizabeth Evans indicated that she would follow this up with County Council officers.

d) Councillor Katrina James referred to complaints about dog fouling in the vicinity of Glanymor and the way of gathering evidence and reporting such incidents to the County Council was explained.

e) Councillor Mair Harrison referred to the growth of the Japanese Knotwood plant in the vicinity of the river and the allotments; and also to the growth of the Himalayan Balsam plant in three locations. Councillor Elizabeth Evans indicated that she would follow this up with County Council officers.

The meeting closed at 9.25 pm.