Minnesota Department of Transportation s3
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Minnesota Department of Transportation Cooperative Agreements Unit
AGREEMENT SUBMITTAL CHECK LIST
Prepared by: Phone: Date: Local Agency: S.P. (T.H. ) S.P. (T.H. ) PPMS Project Sequence No: Letting Date: Construction Start Date: Construction Completion Date: City Council or County Board meeting dates: Local Agency’s authorized agent for the administration of this agreement: Name, Title, Phone No.: Address: Will Federal Funds be applied to the MnDOT cost portion of the cooperative construction? Yes % No Will Federal Funds be applied to the Local Agency cost portion of the cooperative construction? Yes % No STIP Ref. No. STIP Years Are there any "Exceptions to the Cost Participation Policy?" Yes No If yes, attach approvals, including a completed "Exception to the Cost Participation Policy" Memo. Cost Participation Policy and Exception Memo are located at http://ihub/ots/pre-letting/municipal/. Which of the following methods was used to compute the payment amount? (More than one method can apply) Schedule "I" Lump Sum on Bid Prices Composite Percentage Lump Sum: $ for construction, $ for construction engineering Other – Explain: Project to be let and administered by: MnDOT Local Agency Construction Engineering to be performed by: MnDOT Local Agency Split C.E. (Explain in Comments) For Local Let Projects: Yes No With Const. Eng. by MnDOT, do Pay Items need to go into TRNS*PORT? Yes No New Right of Way to be taken in by MnDOT? Submit appropriate EIU form Yes No Did the project require an approved Level 1 or Level 2 geometric layout? Yes No Is Funding approved by the Capitol Program & Performance Measures (CPPM)?
1 Minnesota Department of Transportation Cooperative Agreements Unit Submit Utility Identification and Coordination Checklist (link to form to be added soon) Submit (QMP) Quality Control Check Process Form (link to website and form to be added soon) List all other agreements associated with this project below: Include Agreement No. and Local Agency name. Traffic (Signal) Traffic (Signal + Lighting) Railroad Detour(s) Other (s) Comments:
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Submit the following information to the Cooperative Agreements Unit Central Office, 6th Floor, Mailstop 682
STATE LET PROJECT
One set of colored plan sheets showing the Local Agency’s participation. A cost split (Schedule "I"), which lists the quantities by percentages of participation and estimated prices. o Please send an electronic version also. Correspondence indicating the Local Agency understands and is in agreement with the cost share splits. Copy of any Limited Use Permit(s) required for bikeways, multiuse trails, and certain aesthetic elements (bike racks, benches, kiosks, bollards, etc) located within MnDOT right of way. Comments:
MUNICIPAL LET PROJECT
SWIFT Project Costing for pre-construction general information page or a copy of the Phase P Project Authorization Form (TC08) for each State Project. Signed resolution from Local Agency - Dated: Or a Delegation of Authority PLANS & ESTIMATES o District approved Original Plan that contains the appropriate District signatures with Velum Title Sheet. o Four (4) sets of plans and two (2) proposals. o One set of colored plan sheets showing the State’s participation. o One copy of the itemized engineer's cost estimate for the entire contract, or electronic copy if available. o A tabulation of quantities by the various percentages of cost participation. A completed Utility Certification Form and Utility Identification and Coordination Checklist as part of the “Utility Coordination on Local Agency Projects” process. Copy of the front sheet of the Utility Permit Application for new or relocated local utility installations. o (Includes, water, sanitary sewer, lighting, irrigation, City-owned storm sewer systems or grit chambers, and any City-owned gas, electric, or other utility systems within the T.H. right of way) Copy of any Limited Use Permit(s), if required, for bikeways, multiuse trails and certain aesthetic elements (bike racks, benches, kiosks, bollards, etc) located within MnDOT right of way. 3 Minnesota Department of Transportation Cooperative Agreements Unit Comments:
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AGREEMENT PROVISIONS
GENERAL MAINTENANCE Check facilities below that will be maintained by the Local Agency? Streets Frontage Roads Walkways Bikeways Walls Bridges Aesthetic Elements – List below which elements to be included in maintenance provisions.
Municipal Utilities – Utility permit required? Yes No LIGHTING AND SIGNAL MAINTENANCE Feed Point No. Lighting...…...Check all of the following to be maintained by the Local Agency. Hook-up/applicant for power Monthly electrical service Paint Knockdowns/damaged poles Clean/relamp luminaires Replace luminaires Repair/replace underground facilities, wiring, service cabinets and photocells Other Traffic Signal (s) …Complete Signal Operation and Maintenance on Next Page DRAINAGE MAINTENANCE Storm Sewer (EDMS # for Water Resource Engineering (WRE) drainage maps Grit Chambers or other structures. Ponds - If ponds on project, which will remain in/out of permanent T.H. R/W? List below:
OTHER MAINTENANCE
TURNBACK Will any streets or frontage roads on T.H. R/W be released? Yes No If Yes, explain:
5 Minnesota Department of Transportation Cooperative Agreements Unit Will any Local Agency acquired R/W become permanent T.H. R/W? Yes No
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Traffic Control Signal Cost Participation, Operation and Maintenance Complete in addition to cover sheet (pg. 1) and other appropriate sheets of Agreement Submittal Checklist. (Use extra sheets if needed for more than one Signal System.) CONSTRUCTION Signal System "___" System ID ______Existing Agreement No. ______Location: T.H. _____at ______ TERMINATE existing signal maintenance at this location RETAIN existing signal maintenance at this location What type of work will be involved with this Signal System? (Check all that apply.) Install new Remove existing and install new Revise existing EVP System Luminaires Advance warning flashers Signs Ped Ramps & Crosswalk Markings Battery Backup Internally Illuminated Street Signs - 100% City Cost, Maintenance & Power Other, Explain: ______ Interconnect on T.H. ____ from ______to ______Interconnect Type: Fiber Radio Electrical Cable State-furnished materials: Cabinet & Controller ($31,500.00) Master Controller ($7,300.00) Other/Local-furnished: Explain ______MAINTENANCE * Major Maintenance: MnDOT City County Minor Maintenance: MnDOT City County Operation and Timing: MnDOT City County Hook-up/applicant for power: City County Contract Pay Item or other Monthly electrical service: City County Replacement Batteries: MnDOT Installs MnDOT Purchases & Bills City City Purchases * Reimbursable? If one agency is acting as the lead and billing another for a portion of the cost, please explain below: ______COST PARTICIPATION Signal System "___": MnDOT ____ % City____ % County ____% HSIP Federal Funds? at _____% Interconnect: MnDOT ____ % City____ % County ____% HSIP Federal Funds? at _____% EVP System: MnDOT ____ % City____ % County ____% HSIP Federal Funds? at _____% Estimated Signal System "____" Construction Cost: $______Estimated Interconnect Construction Cost (if not part of signal cost): $______Statefurnished materials Cost: $______Extra City Cost for Battery Backup? ______7 Minnesota Department of Transportation Cooperative Agreements Unit Painted Poles ($11.00 per Lin Ft) 100% City Cost = $______Other Cost: $______Explain: ______
8 Minnesota Department of Transportation Cooperative Agreements Unit COLOR CODE FOR COST PARTICIPATION
100% State Blue
100% Local Agency Yellow
90% State - 10% Local Agency, or Green 60% State - 40% Local Agency
First Storm Sewer Split: Orange ______% State - ______% Local Agency
Second Storm Sewer Split: Red ______% State - ______% Local Agency
50% State - 50% Local Agency Pink
Other: Heliotrope ______% State - ______% Local Agency
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