Liberty Common School
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LIBERTY COMMON SCHOOL BOARD OF DIRECTORS MEETING BUSINESS MEETING September 15, 2016 Teacher’s Lounge, Liberty Common School 1725 Sharp Point Dr. Fort Collins, CO
Attendance: Patrick Albright, Denise Benz, Aislinn Kottwitz, Kelly Notarfrancesco, Joel Goeltl, Bob Schaffer, Casey Churchill, Sandy Stoltzfus, Torgun Lovely, Katrina Brossia, Becky Rickers
Absent: Paulette Hansen, Jeff Webb
CALL TO ORDER Approve agenda 6:00 p.m. o Facility Improvement 10-yr plan and Audit Update: tabled o Agenda adapted and approved
ROUTINE BUSINESS Approve minutes – June 16, 2016 Regular Meeting- Pending Approve minutes— August 20, 2016 Planning Session- Approved
STAFF AND COMMUNITY COMMENT 6:05p.m.
ADMINISTRATION AND DEPARTMENT REPORTS Financial Operations Manager Report- Ms. Brossia reported -Final reconciliation by PSD, which was based on PPR, resulted in $30,000 to be received from PSD. This money is be put into general fund balance. -FAC will be reviewing the audit draft at their 10/13/16 meeting. The LCS Board will need to vote and approve the audit report before 10/17/16. The PSD School Board will be meeting 10/17/16 and approving their audit which includes LCS’ audit.
Elementary Principal Report – Mr. Churchill reported o The Aimsweb assessment is a new assessment in place of the Dibels test. LCS has to give one of these assessments for the READ Act. LCS moved to Aimsweb to reduce the number of tests given. If the student tests high on this assessment, they do not have to test in the spring. o 5th & 6th grade haave had 21 students disenroll in 2015-16.
H.S. Principal Report - Mr. Schaffer reported o Ms Anastasia Ratcliff was hired as FT “Dean of Study”, a dedicated study-hall assistant. o A PT French vacancy has been posted. o Currently there are 11 exchange students. o Student Sexual Misconduct Policy and Procedures to be potentially reviewed at the next BOD meeting.
Dean of Academics– Ms. Stoltzfus reported o There are 6 National Merit Semifinals from LCHS class of 2017. This is the most LCHS has to date. Asst. Principal Report—Mr. Lovely reported o NWEA testing is nearly completed. NEW BUSINESS Art Department Report 7pm Mr. Seiple and Ms. Salazar reported for the Art Department Reported on cross curriculum connections between art and literature. Concerns and resources discussed were limited class-sizes due to physical restrictions of room size which limits space for equipment. Currently classes held in 120B are capped at 15, optimal numbers would be 30-32 students. A need for a regular TA for K-2 art classes was discussed. Online collection of art fees has been a HUGE benefit on knowing the budget for the year. 2016-2017 Calendar Approval – Patrick Motion by Ms. Kottwitz to approve the 2016-2017 Calendar. Motion seconded by Mr. Goeltl Motion on the floor: All in favor, none opposed. Motion carries Facility Improvement 10-year Plan – Joel and Katrina Tabled Audit Update – Joel and Katrina Audit report will be presented on 10/17 to FAC. Auditors need to report to PSD by 10/17 so BOD needs to decide on 1 of the 3 choices to meet: 10/13 FAC mtg, mtg on Fri/Sat, after FAC send Email for approval. Preference is for 10/13 @ 6pm Overall Review of CMAS Results – Casey and Torgun State is considering to vote stopping CMAS testing. Spring 2016 State test scores vs NWEA results (%) were discussed and compared via a graph showing results for grades 3-10th. Discussion of our formal objection to the PSD bond ballot – Joel and Patrick Formal objection to ballot language to the district League of Women Voters invited Patrick Albright to be on panel as previous PSD board member and parent of charter school students. Discussion and vote on renewing or not renewing Colorado League of Charter Schools membership – Katrina Brossia reported
o Approximately $8000 for LCS
o Bob Schaffer is on the Colorado League of Charter School board
o Motion by Mr Goeltl to renew LCS membership with the Colorado League of Charter Schools.
o Motion seconded by Ms Notarfrancesco
o Motion on the floor: All in favor, none opposed
o Motion carries
AAC Member, John Rohrbaugh – Patrick reported
o Motion by Ms. Kottiwitz to appoint John Rohrbaugh as AAC parent representative.
o Motion seconded by Ms Notarfrancesco o Motion on the floor: All in favor, none opposed
o Motion carries
Fundraising committee lead by Kelly Notarfrancesco – Kelly reported
o Discussion regarding current fundraising system, problem statement and proposed changes.
o Motion by Ms. Kottiwitz to develop the LCS Fundraising Team as outlined on handout
o Motion seconded by Mr Goeltl
o Motion on the floor: All in favor, none opposed
o Motion carries.
UNFINISHED BUSINESS Planning Session Priorities – Patrick -Long term strategic planning: Discussion of headmaster; Are we structured the way we need to be; in 3-5 yrs what are we going to be. -Parent Community Education: Patrick Albright/ Denise Benz -Administration Performance Appraisal:
Discussed possibly have a meeting with the Aligned Influence 3rd party assistant to help with staying on task. 3 sets of documents: Establish (bylaws), Governing policies, Operation policies Patrick to speak with Paulette re moving forward with Strategic plan
SUB-COMMITTEE REPORTS Financial Advisory Committee – Joel Goeltl reported 1088 getting close to hitting maximum. Daniel’s funding: has been received and utilizing the funds. Need to make sure a thank you letter was sent. Academic Advisory Committee – Kelly Notarfrancesco reported Mr. Jeff Seiner is new chair Motion by Ms Notarfrancesco to approve The Lost Tools of Writing: Rediscover the Craft of Composition to be used in Composition I & II. Motion seconded by Mr Goeltl. Motion on the floor: All in favor, none opposed Motion carries.
School Improvement Team and Parent Survey – Jeff Webb absent
EXECUTUVE SESSION: 8:35pm
TOP THREE ITEMS FOR MONDAY NOTES – Denise Benz to write 1) Cross current Program present discussing PSD/mill levy and bond and Patrick to 2) Change with fundraising 3) League of Charter Schools: renewed our membership ADJOURN: 8:30pm