Formal Meeting Minutes s4

a) Rotary Club of League City b) Board of Directors Meeting Minutes South Shore Harbour Resort

September 26, 2013 c) Call to order Amy Killgore called to order the regular meeting of the Rotary Club of League City Board of Directors at 12:49pm on September 26, 2013 at South Shore Harbour Resort. d) Attendance In attendance were Rotarians Amy Killgore, Kim Buttrum, Jan Laman, Ed Hartman, Roy Green, Bob Trask, Jan Sattem, Sue Rightly, Chris Glass, Teresa Vencil and Corey Lecoq. e) Approval of minutes from last meeting The minutes from the August 2013 Board Meeting were presented for approval.

Bob Trask made a motion to accept the minutes as presented. Ed Hartman seconded the motion. The Board approved to accept the minutes as presented. f) Open issues g) Membership Status – Sue Rightly reported that there were two new members inducted into membership at the last meeting.

Amy Killgore reported that there are 3 members at 40% attendance. Amy has sent emails to all 3 and will follow up with phone calls.

h) Budget Update – Kim Buttrum reported on the current membership dues report. See attached.

Kim also reported that Ecommerce has been set up and she will be updating Clubrunner to accept credit card payments. All statements will now be emailed to members. New Business

a) Village Fair - President, Amy Killgore reported that she has received a request from the Lyons Club for our club to participate in the upcoming Village Fair in May by sponsoring some games for children. This would require Rotary volunteers to be present at the fair on Friday night, Saturday and Sunday. Game funds would be earned by our club after the expense of the game materials and prizes. A discussion was held and it was decided that Amy will contact Greg Gripon to see if there are any other ways we can contribute. The Board decided to table the discussion until the next meeting.

b) Fall Fund Raiser – Teresa Vencil reported that she has been in contact with Del Papa regarding the Title Sponsorship of the event. Teresa has also contacted St Arnolds and Glacier regarding sponsorships. Glacier has volunteered their print services for the event. Teresa is still gathering information on the pricing of wines. Roy Green reminded the board that the club still has 10 cases of wine in storage from the last event.

c) Polar Bear Plunge for Polio – Amy Killgore reported that she had met with Roy Green, Dee Scott and Ed Hartman to discuss and plan the event. The date selected for the event will be Saturday, December 7, 2013 at 10:00am. We will be using the pool at the South Shore Harbour Resort. Interact members will be invited to participate

d) Back Pack Project – President, Amy Killgore reported that she has received the District Grant check for $2000.00. Amy reported that Jean Foty is organizing the project. The drop offs are planned for Thursday or Friday afternoons at Ross Elementary. There will be 10 back packs each week. Amy will begin creating the meal plans. Roy Green reported that he may have storage space at the Resort for the food. He will check with the Chef to make sure. Members will be asked to donate back packs.

e) Vocational Service Award – President, Amy Killgore reported that nominations are currently being accepted. i) Adjournment Amy Killgore adjourned the meeting.

Minutes submitted by: Jan Laman

Minutes approved by: [Name]