Institute of Management Sciences Peshawar s2

Institute of Management Sciences Peshawar

Tender Notice For Procurement Of IT/Electronic Equipment

The Institute of Management Sciences (IMSCIENCES) is an autonomous body established under the auspices of the Government of the Khyber Pakhtunkhwa & is working towards promotion of management and IT education.

IMSCIENCES is planning to procure IT/Electronic equipment under the project titled “Enhancement Of Infrastructure at IMSciences, Peshawar”. Sealed quotations are invited from the Manufacturers / Authorized Distributors / Partners registered with Tax Departments:

Tender documents containing bidding procedure terms & conditions and items specifications can be obtained from undersigned or download from Institute’s website. The sealed bids/proposals duly marked as “Bid/Proposal for Purchase of IT/Electronic equipment for the Project of IMSciences” must reach the office of the Project Coordinator, Enhancement of Infrastructure at IMSciences, Peshawar, plot #1-A, E-5, Phase 7, Hayatabad, Peshawar on or before 1430 hours on 16th December, 2016 and the technical bids shall be opened at 1500 hours on the same day in the conference room of the Institute.

Project Coordinator Enhancement Of Infrastructure at IMSciences, Peshawar Institute of Management Sciences, Peshawar Plot No: 1-A, E-5, Phase-7, Hayatabad, Peshawar. Tel: 091-5861024-25 Website: www.imsciences.edu.pk

TENDER DOCUMENTS FOR PROCUREMENT OF IT/ELECTRONIC EQUIPMENT UNDER PROJECT TITLED “ENHANCEMENT OF INFRASTRUCTURE AT IMSCIENCES PESHAWAR”

December 1, 2016

INSTITUTE OF MANAGEMENT SCIENCES PESHAWAR

Enhancement of Infrastructure at IMSciences, Peshawar 2 The Institute of Management sciences needs the following items under Project titled “Enhancement of Infrastructure at IMSciences, Peshawar”:

Section A - Core Switch (Quantity - 1) Details of Core Switch

Core Switch Specifications S. No. Cisco or Equivalent Qty 1 WS-C4506-E Cat4500 E-Series 6-Slot Chassis, fan 1 2 S45EUK9-S8-38E CAT4500e SUP8e Universal Crypto Image 1 3 L-C4500E-LIC Base PID for Licensing on the cat4500 4 C4500E-IPB Paper IP Base License 1 5 WS-X45-SUP8L-E Catalyst 4500 E-Series Supervisor 8L-E 1 6 WS-X4748-RJ45-E Catalyst 4500 E-Series 48-Port 10/100/1000 Non- 1 Blocking 7 PWR-C45-1300ACV Catalyst 4500 1300W AC Power 2 Supply (Data and POE) 8 CAB-BS1363-C19-UK BS-1363 to IEC-C19 14ft UK 9 WS-X4724-SFP-E Catalyst 4500 E-Series 24-Port GE (SFP) 1 10 GLC-LH-SMD 1000BASE-LX/LH SFP transceiver module, MMF/SMF, 12 1310nm, DOM 11 C4K-SLOT-CVR-E Catalyst 4500 E-Series Family Slot Cover x 3 1 12 STP, VTP version 2 and 3 support -- 13 SSH, Web based access support -- 14 CON-SNT-C4506E SNTC-8X5XNBD Cat4500 E-Series 6-Slot Chassis, -- fan. smart net extended service agreement (5 years) In addition to the above the price of (SFP’) should be quoted separately

3 ERP Hardware Section B - layer 2 switches (Quantity - 10) Details of layer 2 switches

Layer 2 switches Specifications S. No. Cisco 1 48 ports 10/100 + 2-Port Gigabyte Smart Switch: SFPs

2 POE supported partially

3 Port Mirroring

4 MDI, MDI-X supported Link aggregation using IEEE 802.3ad LACP , Up to 4 groups with up to 8 ports 6 per group

7 Broadcast & Multicast storm control

8 STP, VTP support

9 SSH, Web based access support

10 1 year technical support 11 2 year standard warranty

4 ERP Hardware Section C - Interactive Touchscreen (Quantity - 1) Details of interactive touchscreen

Touchscreen Specifications

S. No. Sony/Samsung/LG/clever touch or Equivalent

55 inches smart Led TV interactive touchscreen ( FULL HD, Anti-Glare) 1

2 Multi Touch at least 10

3 Android supported

Audio 4 2x 10W

Android minimum capabilities(1080p resolution, dual core CPU, Quad Core GPU, 1.5 GB 5 RAM, 8GB ROM)

Connectivity 6 CVBS, VGA input/output , HDMI, PC-Audio, R/L (CVBS), LAN(RJ45), RS232

7 5 year standard warranty

8 1 year technical support

5 TERMS AND CONDITIONS OF TENDER

Bidders are requested to read carefully the following terms and conditions and sign the Tender Form in token of having understood and accepted the same in all respects. Any of the provisions terms can be altered, initiated, admitted or included in the terms & condition by the procurement committee, however this can only be done with prior intimation and before the opening of bids.

Tenders which are incomplete or which do not fulfill the requirements given hereinafter may be rendered disqualified.

Qualification of the Vendor The following vendors are eligible to apply for the tender:

1. The firm/company registered with tax authorities.

2. The firm/company who have never been black listed by any Government agency or authority.

3. Only registered manufacturer/partner/authorized dealer/distributor can participate in the tender.

4. Bidders shall submit complete profile of the firm and items in “Technical Proposal”.

5. The bidder must have at least five years of experience in the relevant business.

Documents Required

1. Proofs of relationship/partnerships/authorized dealership with the original manufacturer. Certificates of registration/incorporation of firm or company.

2. Copies of registration certificates with tax authorities may be attached with the profile documents.

3. Bidders shall also submit a list of other public sector/ government organizations along with reference contact persons to whom a supply of similar item is made.

4. Bidders are required to provide the number of technical employees engaged by them along with their qualification and experience.

5. Bidders shall submit last three years annual audited/Financial statement of the firm. 6. Comparison Sheet with details specifications in tabulated format related to given specs in tender.

6 Method of Procurement:

It will be a “Single Stage - Two Envelope” procedure

● The bid shall comprise of a single package containing two separate envelopes. Each envelope shall contain separately the financial proposal and the technical proposal. ● The envelopes shall be marked as “FINANCIAL PROPOSAL” and “TECHNICAL PROPOSAL” in bold and legible letters to avoid confusion ● Initially only the envelope marked with “TECHNICAL PROPOSAL” shall be opened at 1500 hours on the same day, in the presence of interested bidders. ● The envelope marked as “FINANCIAL PROPOSAL”, will be retained by the procuring agency without being opened. ● The Technical Committee shall evaluate the technical proposal based on the parameters mentioned in the “Technical Evaluation Criteria”, without reference to the price and reject any proposal which does not conform to the specified requirements. ● The financial proposal of bids shall be opened in the presence of interested bidders or their representatives at a time, date and venue to be specified in due course of time. ● After the evaluation and approval of the technical proposal the Procurement Committee shall open the financial proposals of the technically qualified bids only. The financial proposal of bids found technically non-responsive shall be returned un-opened to the respective bidders. ● Earnest money should be enclosed in a separate envelope marked clearly as “EARNEST MONEY” and submitted separately with both the proposals.

Response time: The sealed bids duly marked as “Bid/Proposal for IT/Electronic Equipment(Clearly mentioned Sections for which applied) must reach the office of the Project Coordinator, Enhancement Of Infrastructure at IMSciences, Peshawar, Plot #1-A, E-5, Phase,7, Hayatabad, Peshawar on or before 1430 hours on 16th December,2016.

Bid Price:

1. The prices quoted shall be binding on the tenderer for a period of at least 90 days 2. The prices quoted should be inclusive of all taxes, duties & service/installation charges. 3. Taxes will be recovered as per rules and regulations of the government.

7 Evaluation of bids:

1. All bids should comply with the eligibility criteria and other terms and conditions mentioned here after.

Rejection of bids & dispute:

1. All bids submitted after the prescribed shall not be entertained. 2. Failure in submission of the required documents will result in the rejection of bid/proposal. 3. Any bid received without earnest money, shall not be accepted. 4. IMSciences reserves the right to reject all bids or proposals at any time prior to the acceptance of a bid or proposal. 5. Any dispute arising during course of completion of assignment will be referred to the Director IMSciences and his decision will be final and binding upon the bidder.

Award of Tender:

1. Financial bids of only technically qualified bidders would be opened. 2. Tender would be awarded on the basis of lowest quoted bid on each section basis. 3. Payment of bills will be released after successful supply & installation of items as per terms & conditions mentioned in this document and upon satisfactory report by the end user. 4. The successful bidder will sign a formal contract with the Institute.

Earnest Money

1. Earnest Money (refundable) @ 2% of the quoted price shall be submitted with the Tender in the form of Bank Draft/Call Deposit//Pay Order in favor of the Project, “Enhancement of Infrastructure at IMSciences” without which no bid(s) will be accepted for consideration.

Warranty & Maintenance

1. The item(s) must be offered with standard warranty if any, explicitly mentioned for each product offered. 2. Warranty period for free supply of parts and free after sales service should be clearly mentioned in the quotation. Procedures for getting such services must be very clearly mentioned for every product in the Technical Proposal. 3. The firm will sign a Service/Maintenance Contract to the effect that they will be responsible for the maintenance and supply of part on payment after the expiry of the warranty period whenever required. 4. In case of non-conformity with the desired specification, the item shall be replaced by the Supplier free of cost. Other

1. The item should be new and the vendor will ensure originality of the procurement channel as well as the item. 8 2. The firm must have office in Peshawar (preferably) or Islamabad region, which is able to provide doorstep after sale services to the Institute. 3. The items shall be supplied in packed form and shall only be opened in the presence of the Procurement Committee. Working manuals and other related literature shall accompany the item in original at the time of delivery. 4. The firm will demonstrate the operation/working of the item (s) to the satisfaction of the Procurement Committee. 5. Successful Supplier shall ensure to complete the supply of the equipment(s) at the earliest but not later than 45 days of purchase/supply order. 6. Payment will be released after successful delivery and testing of item/item as per the specifications mentioned in this document. 7. The Bidder must submit the duly filled checklist form annex-I given at the end. 8. Conditional Bids will not be entertained 9. The equipment must be offered with number of year’s warranty, explicitly mentioned for each product offered against each section. 10. Vendor may participate in any section of the tender. 11. Vendor should offer bid for each section separately. 12. For Section (A, B) only Gold/premier/registered/select certified companies can participate in the tender.

Note: Tenders, in sealed covers, addressed to the Project Coordinator “Enhancement of Infrastructure at IMSciences, Peshawar”, must be sent through registered post/courier service or may be delivered in person.

I have read all the terms and conditions and agree to fully comply and abide by them. Any non- conformity on my part would result in the rejection of the bid.

______Name of the Tenderer Name of Project Coordinator Authorized Signatures Authorized Signatures & Official Stamp & Official Stamp

9 Annex-I Institute of Management Sciences Peshawar

Checklist

Supply of Items to IMSciences

1 Name of the Firm Address (Telephone, Fax & E-mail) 2 Year of Establishment

3 Sales Tax Registration No. (attach documentary evidence) 4 National/Income Tax No. (Annual Turnover supported by Income Tax Return) 5 Professional Tax Certificate (attach documentary evidence) 7 Banker’s Name & Contact Details

8 Earnest Money @ 2% as Bank Pay Order/Draft is Yes_____ No.______attached with the check list 9 Assignments in Hand (Current)

10 Managerial/Technical Capability a). Total No. of managerial staff b). Total No. of technical staff (attach as separate Annexure, if necessary) 11 Clientage (Attach separate Annexure, if necessary) 12 Enlistment Certificate (copy of certificate enlisted with Government/Semi Govt. Organizations, if any)

13 Copies of Annual Report of last three years

14 Affidavit (that the firm has not been blacklisted by private, Govt., Semi Govt. and Autonomous Body) 15 Contact Person ______Name & Designation______Authorized Signature & Stamp

Annex-II 10 Institute of Management Sciences Peshawar

Financial Proposal

Supply of Item to IMSciences

Name of the firm:______

Address______

S# Item & Section Brand Quantity Rate GST Total (Rs.) Warranty Name (Rs.) 1.

Name & Designation Authorized Signature & Stamp

11 Annex-III Institute of Management Sciences Peshawar

Evaluation Criteria

Supply of Item to IMSciences

The pre-qualification proposals will be evaluated as per following criteria:

S# Criteria Weightage Remarks 1. General 20 Provide a list of current & ● Proof of registration incorporation completed projects in the ● Registration with tax authorities current & previous years. ● Clientage/current assignment ● Experience in the industry 2. Technical Specifications 40 Comparison Sheet with details specifications in tabular format related to given specs in tender

3. HR Capabilities at Regional Level 20 Provide list of employees, ● Managerial & Technical staff their qualification & experience in the technical field 4. Financial Capabilities 20 Provide annual audit / ● Annual performance financial statements ● Financial strength

Note: Minimum score requires qualifying for next step is 70.