Sustainability Revolving Fund – Project Checklist

“Revised Draft – 10-31-07” RDL

Overview – These items will be required to be addressed in the project submittal

- Project Definition - Project Scope - Key assumptions/Constraints - Project approach/Methodology - Project Schedule - Financial / “Pay Back” Plan - Risks and Contingencies - Post Project Review - Signatures

Project Definition includes:

- History and background – Why is this project important? Why do we want to do this project? - Current Conditions – What is the situation now? - Project Customer – Who will benefit from this project? - Overview of what this project involves - Measures of success; financial, educational, environmental - Key terminology definitions

Project Scope includes:

- What will be done and who will be involved - What the roles and responsibilities will be, of those involved - What is included and what is not included (and why) - What the “deliverables” will be; i.e. what will be accomplished, what will we see or be able to measure? - Expected duration of project installation

Key Assumptions/Constraints includes:

- Assumptions made about the variables - Limitations of scope and results - Calculation of estimated emission reductions Project Approach/Methodology includes:

- Where the work will be performed - Who will do the work - How the performance will be measured - What the definition of success will be

Project Schedule includes:

- Assumptions about the project schedule - Project milestones (key events) – when will these happen and in what order? - When the actual installation work will be performed - Estimated equipment delivery schedules, and length of installation and troubleshooting

Financial/Pay-back Plan includes:

- Detailed project budget - One time expenses; equipment, consultants, installation costs, etc. - On-going expenses; operating costs, energy usage, labor involved, replacement parts, etc. - Expected life of project - Expected returns/outputs of project (money saved/generated, labor saved, etc.) including calculation of simple payback (initial cost(s) divided by annual returns minus annual operating expenses), and an explanation of how returns will be measured and who will verify.

Risks/Contingencies include:

- What could impact project success - Market or revenue uncertainties - How risks will be managed

Post Project Review includes:

- Who will initially be responsible to follow-through to collect information to determine the success and returns of the project - How records will be kept - How success (or not) of the project will be reported, and at what intervals - Who will be responsible for the on-going operation of the project

Signatures/Approvals

- Project Originator - Project Sponsor (Faculty or Staff) - SRF Committee member