Township of Stroud

TOWNSHIP OF STROUD

BOARD OF SUPERVISORS

MEETING MINUTES

SPECIAL MEETING, MAY 28, 2015, 2:00 P.M.

A Special Meeting of the Stroud Township Board of Supervisors was called to order by Chairman, Edward C. Cramer at 2:00 P.M., with the Pledge of Allegiance, at the Stroud Township Municipal Center, 1211 North Fifth Street, Stroudsburg, Pa. Also present were Vice-Chairman & Secretary, Daryl A. Eppley; Supervisor/Assistant Secretary, Christine Wilkins; Township Solicitor, Richard E. Deetz; Township Engineer, Chris McDermott of Reilly Associates; and Township Clerk, Sharon Grover.

Public Comments: Chairman asked if there were any comments on non-agenda items, there were no public comments from the floor.

Approve Payment of Bills: General Fund: $72,724.83. Mr. Cramer moved to approve the payment of bills from the General Fund in the amount of $72,724.83. Mrs. Wilkins seconded the motion. All voted aye. Motion carried unanimously.

Approve Payment of Bills: Glenbrook Golf Course Fund: $7,699.56. Mr. Cramer moved to approve payment of bills from the Glenbrook Golf Course Fund in the amount of $7,699.56. Mrs. Wilkins seconded the motion. All voted aye. Motion carried unanimously.

Approve Payment of Loans: G.O. Bond Series 2011- Wayne Bank: $41,025.40 (EIT Open Space Fund). Mr. Cramer moved to approve the payment of loans from the G.O. Bond Series 2011 – Wayne Bank in the amount of $41,025.40 (EIT Open Space Fund). Mr. Eppley seconded the motion. All voted aye. Motion carried unanimously.

Approve Payment of Loans: G.O. Bond Series A 2011- First Keystone Bank: $486,143.00 (EIT Open Space Fund). Mr. Cramer moved to approve the payment of loans from the G.O. Bond Series A 2011 – Keystone Bank in the amount of $486,143.00 (EIT Open Space Fund). Mr. Eppley seconded the motion. All voted aye. Motion carried unanimously.

Treasurer’s Report: Month of April. Mr. Cramer, Treasurer read the Treasurer’s Report for the month of April. Mr. Eppley moved to accept the Treasurer’s Report as presented. Mrs. Wilkins seconded the motion. All voted aye. Motion carried unanimously.

Old Business:

1. Land Development Plan – One Source Security- Wells Fargo ATM- SALDO # 2014-07; Planning Commission Recommendation Brick Linder, Engineer representing One Source Security which is a sub- contractor for Wells Fargo. Wells Fargo is looking to build a drive-up ATM on the premises of R & F Stroudsburg, which is the Raymour and Flanigan property on North Ninth Street. The proposed ATM would be located in the southeast corner closest to North Ninth Street and the adjacent PNC Bank. Mr. Linder stated it consists of taking out some pavement, adding concrete, some utilities, restriping and curbing for vehicular control and a di- minimus reduction in impervious coverage. The parking spaces for the shopping center would be reduced by nine spaces, bringing the total down to three hundred and sixty spaces. There was some discussion regarding the addition of landscaping adjacent to the facility and the spillover of the lighting. Mr. Eppley moved for the waiver requested from Section 8.114 as requested by Page 2 5-28-15 the Applicant and supported by the Township Engineer for reduction of parking. Mrs. Wilkins seconded the motion. All voted aye. Motion carried unanimously. Mr. Eppley moved for the waiver of SALDO Sections 2.603.c.18, 3.812.B, and 3.801. Mrs. Wilkins seconded the motion. All voted aye. Motion carried unanimously. Mr. Eppley moved for the approval subject to the Development Agreement and security satisfactory to the Township Solicitor, payment of any outstanding Engineer review fees, approvals by outside agencies, the installation of a SALDO- approved street tree in lieu of a recreation fee in-lieu-of open space, and the adjustment of the lighting in compliance with SALDO. Mrs. Wilkins seconded the motion. All voted aye. Motion carried unanimously.

2. Planning Commission Recommendation: Changing C-4 Zoning District to C-2 Zoning District Township resident Bill Horvath of 140 Skinner Hill Road stated he has a concern about changing this area from C-4 to C-2 because of the impact to the residential subdivision behind it and asked why it would need to be changed. There was discussion the request came from a property owner on Ninth Street that has had difficulty selling his property and wanted to appeal to a broader audience to sell his property. Mr. Horvath stated it would be an inconvenience to those who live in that area with the additional traffic a C-2 Zoning District would create and that he would prefer to leave it as C-4. Township resident Richard Waibel of 180 Skinner Hill Road stated he sees changing to a C-2 as chaos and it would allow anything to go there and currently the traffic is congested, a C-2 zone would only compound what already exists. It was stated that Mr. Buccino requested that this matter be tabled until Tuesday, June 2 nd because he was unable to attend tonight’s meeting. Mr. Cramer stated a C-2 in this area is not in the best interest of the Township and its residents. Mr. Cramer moved to table this item until the next meeting. Mrs. Wilkins seconded the motion. All voted aye. Motion carried unanimously.

New Business:

1. Ratify Submittal of 2,000 Tons of Clearlane Salt for PM Council of Governments Bid Mr. Eppley moved for the ratification of the submittal. Mrs. Wilkins seconded the motion. All voted aye. Motion carried unanimously.

2. Approve Agreement For Preparation and Submittal of 2015 Monitoring Reports for Joint Municipal Landfill Project and Sharing Costs Equally With Stroudsburg and east Stroudsburg Boroughs; Approximate Cost: $7,5000 (Budget Line Item# 427.250). Mr. Cramer moved to approve agreement for preparation and submittal of 2015 Monitoring Reports for Joint Municipal Landfill Project and sharing costs equally with Stroudsburg and East Stroudsburg Boroughs. Mr. Eppley seconded the motion. All voted aye. Motion carried unanimously.

3. Authorize Use Of Township Tents at CSA/Josie Porter Farm for Cherry Valley Festival. Mr. Cramer moved to authorize use of Township tents at CSA/Josie Porter Farm for Cherry Valley Festival on Saturday, June 13, 2015. Mr. Eppley seconded the motion. All voted aye. Motion carried unanimously.

4. Approve $2,100 Computer System Support and Installation Contract For 20 Hours By Access Office Technologies- Budget Line Item # 407.452. Mr. Eppley moved to approve $2,100 computer system support and installation contract for 20 hours by Access Office Technologies. Mrs. Wilkins seconded the motion. All voted aye. Motion carried unanimously.

5. Authorize Advertising, And Schedule Hearing, For Renewal Of Cable Franchise Agreement. Mr. Eppley moved to authorize advertising and schedule hearing on Tuesday, Page 3 5-28-15 June 16, 2015 at 7 p.m. for renewal of the Cable Franchise Agreement and Ordinance. Mrs. Wilkins seconded the motion. All voted aye. Motion carried unanimously.

6. Approve $10,000 Payment To Stroud Region Open Space and Recreation Commission Towards Park Stewardship Expenses (Security, Caretakers); Budget Line Item # 454.310 Mr. Eppley moved for the approval of $10,000 payment to Stroud Region Open Space and Recreation Commission toward park stewardship expenses. Mrs. Wilkins seconded the motion. All voted aye. Motion carried unanimously. Mr. Cramer moved to request a monthly year-to-date vs. budgeted financials from Stroud Region Open Space and Recreation Commission. Mr. Eppley seconded the motion. All voted aye. Motion carried unanimously.

7. Approve Re-Design Of Website With EnterNet At A Cost Of Approximately $2,500 Mr. Cramer stated that the Township website is old and had recently gone over a redesign of the website with Township web designer, Susan Herczeg, and EnterNet to make it more modern and user friendly. Mr. Cramer moved to approve re-design of website with EnterNet at a cost of approximately $2,500. Mr. Eppley seconded the motion with the amendment of putting it under budget line item # 407.323 (data processing). All voted aye. Motion carried unanimously.

8. Authorize Penn Estates Truck Detour Route For Hallet Road Bridge Onto Beacon Hill Road And Cranberry Road Mr. Eppley stated he met with PennDot representatives regarding trucks driving over the single lane bridge on Hallet Road only to get to the sharp curves and having to back down over the single lane bridge which is in need of repair. Mr. Eppley said it is PennDot’s policy not to use Township roads as detours unless the Township approves it, Mr. Eppley said that since the bridge is a PennDot bridge, the Township would have to approve of a detour to use two Township roads to get trucks to the back entrance to Penn Estates. Mr. Eppley said approved signage would be needed for the detours. There was discussion that the approach to the bridge is a problem. Mr. Eppley moved to authorize the Township Engineer to provide a scope of work for engineering on the approach to Hallet Road bridge for the purpose of limiting certain size trucks. Mrs. Wilkins seconded the motion. All voted aye. Motion carried unanimously. Mr. Eppley moved to table Item # 8. Mrs. Wilkins seconded the motion. All voted aye. Motion carried unanimously.

9. Discuss Ban On Open Burning Mr. Eppley stated he discussed this with the Fire Chief and thought a burning ban was recommended by the County, but he hasn’t heard anything from the public safety center. There was some discussion about the forecast of rain in the upcoming days. Mr. Eppley moved to table Item # 9 until Tuesday, June 2, 2015. Mrs. Wilkins seconded the motion. All voted aye. Motion carried unanimously.

10. Accept Resignation of Daryl Eppley from Township Bicentennial Committee Mr. Eppley stated with Christine Wilkins being appointed Supervisor and Co-Chairing the Bicentennial Committee, he felt it was best to not have two supervisors on the committee to avoid problems complying with the Sunshine Law requirements. Mrs. Wilkins moved to accept Mr. Eppley’s resignation from the Township Bicentennial Committee. Mr. Cramer seconded the motion. All voted aye. Motion carried unanimously.

John Leonardis of Mountain Hollow Estates spoke on the progress of Mountain Hollow and that they are ready for Certificates of Occupancy for the first 10 units and have people ready to move in this weekend. Mr. Leonardis stated they have completed all of the necessary improvements for occupancy and are looking for some guidance on how to get CO’s, temporary one’s if necessary for this upcoming weekend so that 10 people would not be on the street. Mr. McDermott stated he did not believe there is a request for the Township Engineer to go out and check to make sure all of the improvements are in place. Mr. McDermott stated documentation Page 4 5-28-15 needs to be provided showing that utilities and all outside approvals are in place. There was discussion that it needs to be confirmed that the infrastructure is in place and is ready and fully operational. Mr. McDermott stated he would go to the site in the morning and do an inspection.

Mr. Horvath expressed his concern about the traffic congestion on Route 611. It was recommended to get some neighbors together and start correspondence with their State Representative.

Executive Session: Mr. Eppley moved to recess into executive session to discuss litigation, property acquisition and personnel at 4:10 P.M. Mrs. Wilkins seconded the motion. All voted aye. Motion carried unanimously. Mr. Eppley moved that we reconvene to our regular session at 4:45 P.M. Mrs. Wilkins seconded the motion. All voted aye. Motion carried unanimously. Chairman said that we discussed personnel and litigation and asked if we have any motions to come before the Board, Mr. Eppley made a motion to authorize Public Works Superintendent Doug Walker to extend an offer of seasonal employment to Brad Dailey at $10.00 per hour for seasonal employment of 40 hours per week without benefits beginning Monday, June 1, 2015 and the end date being October 1, 2015. Mrs. Wilkins seconded the motion. All voted aye. Motion carried unanimously.

There being no further business, Mr. Cramer moved to adjourn the meeting at 4:48 P.M. Mr. Eppley seconded the motion. All voted aye. Motion carried unanimously.

Respectfully submitted,

Sharon Grover Township Clerk