Public Works Committee

Municipal Services Committee Regular Meeting Tuesday, August 25, 2015 5:30 pm Water & Light Shop, 15 Old Highway 92, Evansville, WI

MINUTES

1. Call meeting to order at 5:33 2. Roll call: present Ladick and Brooks. Cole was absent. Also present: Sendelbach, Berquist, Heidmann and Rigg 3. Civility Reminder 4. Motion to approve the agenda as printed. Ladick/Brooks; passed unanimously. 5. Motion to waive the reading and approve the minutes from the July 28th, 2015 regular Municipal Services meeting and August 6, 2015 special meeting with minor corrections. Ladick/Brooks; passed unanimously 6. Citizen Appearances other than agenda items – None. 7. Customer concerns. Discussion and possible motions for billing adjustments: a. 17-1740-01-Water Adjustment. Ladick moved to credit the account in the amount of $28.85, Brooks seconded and after roll call motion passed 2-0 b. Ladick moved and Brooks seconded approval of future write-offs under $10 can be done by staff with a written report to the committee and approval of the submitted Write-offs in the total amount of $10.96 for accounts: 1. 10-3095-06 2. 19-1365-17 3. 20-2708-09 4. 16-1690-02 5. 16-1219-05 6. 14-1980-04 After roll call the motion was approved 2-0. 8. Staff Report a. Brooks moved and Ladick seconded using WCTC funds to pay for table and registration in the amount of $70 at the Creekside Place Health Fair. After roll call motion was approved 2-0. b. Building Permit issues were brought to the attention of the City Administrator 9. Superintendent Report- a. Ladick moved and Brooks seconded a motion to approve employee travel to WefTec Conference in Chicago in an amount not to exceed $500. After roll call motion was approved 2-0. b. Parks and Recreation Report- Brief overview of park operations and projects i. Eagle Scout project to build a bridge over Allen Creek was discussed. The requirements for DNR and FEMA approval would make the project too difficult. Other project possibilities were discussed. ii. Continuing park projects and operations were discussed; Wind Prairie re- seeding, ADA swing, West Side shelter, creek walls and loss of seasonal help. c. AMI Project – Project is continuing. Locations and telecommunications for gate keepers appears settled. Installation of 2 gate keepers were complete. Remaining installation of gate keepers and meters to start soon. 10. City Engineer Report- a. 4th St Project – Pavement is coming. b. Westfield Meadows and Windmill Ridge – Update on the developer’s final pavement in certain locations. Berquist informed the committee that the DNR may be taking a more encompassing view of what defines a wetland and that may create restrictions on future development. c. Wind turbine – see WPPI report. d. WWTP Sludge Update – City Engineer gave a report on the operations and as built construction juxtaposed to the original/last plan printed. Committee chose three sludge thickening options for comparison purposes after staff visited sites using some of those options. Engineer was told to submit preliminary/intent forms for grant funding and design changes to EPA/DNR. 11. Committee Report – Discussion on the yard waste hours and access took place. To meet the needs of one requester, the committee just asked for Al to arrange a drop off location and time rather than change operations. 12. WPPI Report a. Brooks spoke on his meeting with Laurie from WPPI, including mentioning the need to sit down and talk about the wind turbine. For next meeting the use of WCTC funds for LED lights rebates at Ace Hardware needs to be placed on the agenda. 13. Old Business- a. MUTCD and ADA Sign Compliance Plan – No update 14. New Business a. Discussion of the operations and capital budget for municipal services took place. Rigg gave a brief overview of the operational budget. Discussion on the 5 Year Capital Plan took place. Newly requested items were moved around as part of the discussion. The 5 year Capital Plan will be revisited next meeting. 15. Upcoming Meeting Date - Brooks requested to move the regular meeting to September 15, 2015 at 5:30 pm. This is so the committee can review the budget once more before the Common Council presentation on September 22, 2015. Brooks and Ladick agreed to the change of date. 16. Motion to adjourn. Ladick/Brooks at 8:34

Jim Brooks, Committee Chair Please turn off all cell phones and electronic devices before meeting commences. If you have any special accessibility issues please contact Evansville City Hall at 608-882-2266 prior to the scheduled meeting. Thank you.