Booking Form of Krl Community Hall Rawalpindi

1/3 BOOKING FORM OF KRL COMMUNITY HALL RAWALPINDI (EMPLOYEES OF STRATEGIC ORGANIZATIONS)

Date: ______

P.No. ______Designation: ______Pay Scale (SPS) ______

Name: CNIC # ______(Attach photocopy) Department:

Tel (Office): Tel (Res/Mob):

Residential Address:

Type of Function: ______No. of Guests: (Please indicate, whether “Barat”, “Walima” or “Mehndi” of self / son / daughter / sister or otherwise)

Single Date: Hall required: On Double Time: From: To: (Tick  appropriate box)

Signature: ______(Host of the function)

Reservation Confirmed By:

Manager Admin

Payments: Through crossed cheque in favour of KRL Foundation. OR cash deposit: HQ KRL Foundation, Near Chatri Chowk, KRL Road, Rawalpindi. Tel. 051- 9268296, Fax: 051- 4479597 a. Rent of Hall(s) Rs. b. EDL Charges Rs. c. Adv Tax @ 5% Rs. (U/S 236D of ITO 2001, Fin Act 2014) d. Security Money Rs. Total Rs. Received vide KRLF Receipt No.______dated ______

(INSTRUCTIONS OVERLEAF)

Instructions / SOP for Users (Employees of Strategic Organizations) 2/3

1. Foreigners shall not, repeat NOT, be invited. 2. Please provide (a week prior to commencement of the function): a. List of guests. b. Name of caterer and list of his workers on a letter-head, along with copies of their CNICs. 3. Your representatives shall be posted at the Entrance Gate all the time to identify your guests. 4. All guests shall bring their CNICs, in original, to prove their identity. 5. All vehicles will be checked security-wise before entering the premises. 6. Fireworks and gun/pistol firing shall be strictly prohibited. 7. Playing of Band/ Drum etc. shall be strictly prohibited in the colony area. 8. Nailing on the walls/wooden-paneling for decoration purpose shall be strictly prohibited. 9. Damage, if any, to building, material and property, etc., shall be charged at actual. 10. Participants shall not be allowed to stroll through residential area of the Colony. 11. All such reservations can be cancelled without assigning any reason, if Hall is required for any official/semi-official purpose.

12. Usage Timings:

a. Summer: Noon: 1200 hours to 1600 hours April  Sept Evening: 2000 hours to 0000 hours b. Winter: Noon: 1100 hours to 1500 hours Oct  March Evening: 1900 hours to 2300 hours

13. Payments (All days (Noon / Evening):

Cadre/ Facility Rent of the Hall Grade Officers 20,000 + 5 % Tax U/S 236 D, Fin Act 2014 Main Hall Staff 12,000 = Officers 20,000 = Adjacent Hall Staff 12,000 = Provision of Furniture, Crockery/Cutlery, Waiter Service Rs.120/- per head + 5% Tax External Decoration Lighting (Optional) For Night Functions Only 8,000 ( + 5 % Tax U/S 236 D, ITO 2001, Fin Act 2014 ) Note: The above rates shall be applicable only to wedding functions of employees of Strat. Orgs., their children & sisters, subject to prior verification by their concerned department, on our prescribed form. All other rules as per our SOP will also be applicable.

14. Other Payments: a. Surety Money (refundable) 6,000 b. Extra-usage / Over-stay: Charges per hour 5,000 c. Usage of gas – To be billed later Actual 15. Cancellation charges/refund of money From the date of booking Refund a. More than 40 days = 100% b. Less than 40 days but more than 30 days = 50% c. Less than 30 days but more than 10 days = 25% d. Less than 10 days = Nil e. Due to certain emergency or any incident = 100% (Subject to verification and approval by MD) Undertaking: I have read the Booking, Complaints & suggestions: instructions and will comply with Tel: Direct 051-9268296 them. Exchange 051-9268151 (Ext 3214) Signature of Host______Fax: (051) 4479597

Phone: 051-9268296 3/3 Fax: 051-4479597

UNDERTAKING

1. I undertake that Mr. /Miss ______(give name of bridegroom/bride) is my ______(give relationship). He/she is my dependant (please indicate appropriately).

2. I, the undersigned, hereby undertake the responsibility of all liabilities and dues against damage to the property of KRL Community Hall(s), if any or any violation of SOP for use of hall during the wedding function to be held on (date) ______from ______hrs to ______hrs.

Signatures: Name: P.No. Designation: Department:

VERIFICATION BY CONCERNED DEPARTMENT

1. It is verified that Mr./Mrs./Miss P.No. Designation is an employee of this organization.

2. As per official record, Mr. /Miss is real son/daughter/sister of the above-named employee.

Verified by:

Signatures:

Designation:

(Affix official Seal)