Plan of Action for President S Cabinet Pending Projects: 2006-07

Plan of Action for President’s Cabinet Pending Projects: 2010-11 Updated 8/23/10

Activity & Assignment Assigned to: Strategy and Coordination Timeline & Status Next Progress Results Date Assigned Reporting Report

Web-Based The IT Division will Web Task Force Create a web-based form-driven approval FA 07 Acquire Share Point 10-15-07 Status, Oct 07: staff is becoming familiarized with Approval, develop: (Steve Renton, process using the Share Point application and software & Prepare the Active 10-22-07 product, server use is being implemented, integration Document Sharing a) An integrated active Tim Hollabaugh, Infopath Microsoft document creator. Directory 12-10-07 with Banner is proceeding. & Web Portal directory system Kristin Use Share Point as internal web portal to Revised strategy approved 1- 1-28-08 12-10-07 SolutionsIQ proposal reviewed ($40-$50 K) System b) A form submission Hollabaugh) manage work flow. 28-08 2-25-08 1-28-08 Approved strategy 6-18-07 & approval “work Decided to use IQ Solutions & contract for SP08 Install software, pilot 3-24-08 2-25-08 Eight pages one-click from front page do not Revised flow” system services hours via a Service Level Agreement form process, use outside 4-21-08 have compliant format; task force will next review 1-28-08 c) A staff and student Strategy as of October 13, 2008: consultant, ramp up 5-12-08 pages two clicks from front page; active calendar will Updated portal Develop a Q&A and Conduct Focus Groups Su 08 Implement student email 9-2-08 be done in 1 mo 7-13-09 d) A document sharing Continue Content Manager Training system 10-13-08 3-24-08 Decision made on Epsilen & IQ Solutions. repository Present at January Convocation and FA08: Training; SP09: 11-24-08 Staff being trained now in use of updated SharePoint. e) A training raining November Management Council Implement Internal web site 1-12-09 Student email to be implemented for SU & FA reg— system Review forms and convert to SharePoint: 09-10: Expand to External web 3-9-09 need marketing Steve R., Tim H. & VP for form area 4-21: Agreement w/Denali to 5-11-09 9-2-08 Added to Strategy Strategy as of October 26, 2009: train & implement ($21 K) 8-17-09 10-13 Content Mgr Training begun Elaine Webb will facilitate update and 5-13 First training session 9-14-09 Home Page link established, key & travel forms in e- conversion of all forms during 09-10 10-26-09 format progressing (Infopath will be used to integrate forms Form Strategy: 12-14-09 11-24-08 focus groups planned on how portals will be into workflow.) 1. Elaine Webb will review 2-8-10 used Web Task Force will work with Elaine to forms with originating 2-22-10 1-12-09 Training by appt is on-goint. Gen’l training create Form Guide and FAQ (plus use of offices 3-8-10 will proceed based on focus groups. IT staff is getting Help feature on SharePoint) 2. Signers will be reviewed as 3-22-10 more training. On forms, focus group data is being All meeting agendas and documents will be well as meaning of 4-12-10 analyzed. Form court reviews will be scheduled distributed via SharePoint (Has been signatures 5-10-10 shortly. implemented as of Fall 09) 3. Forms will be updated in 6-28-10 3-9-09 Form Strategy developed All web pages will be managed by Word 7-12-10 5-11-09 SharePoint Extrnet is in progress, SharePoint (Still developing timeline for 4. Forms will contain date of Late Fall FAQ is started (videos under Help), replacing WebPoint 2.0) update, sequence of Training agenda work begun by Phillip, SharePoint Internal Portal & Intranet system approval, AP number WebPoint 2.0 gone by Fall 09—need FEC and PACE will be refined during 09-10 as needed 5. Forms will be approved by training workshops, SharePoint External Portal and Internet Cabinet with input from Admin Retreat is ready—a go, system will be implemented Fall 10 originating manager Convocation will feather 5 min blasts at Division Strategy added on December 14, 2009: 6. Elaine will post approved meetings 5 forms will be brought to each Cabinet forms on SharePoint 5/3-4/09 Mgt Retreat training successful meeting until all are reviewed. “Owner” of NEEDS: 8/17/09 Connecting forms to APs, identifying forms the form will prepare revised Word  Form Guide (What form to with no APs, identifying “owners” of forms, version and present 1) connection to AP, use? identifying “approval chain” for each form 2) data needed on form, 2) approval chain  FAQ 9-14-09 Process of associating forms with APs almost with meaning of each signature.  SharePoint & Infopath complete; next steps: verify that form complies with Training AP and review with department using the form. 10-26-09 Strategy and Needs updated. Forms are now associated with Admin Procedures. Moving ahead with three forms: Copy Request Form, Theatre Facility Use and Travel 2-8-10 Forms from A&R and HR were reviewed. 2-22-10 Forms from VA and DRC 2018 年 5 月 4 日 Page 1 Plan of Action for Cabinet Pending Projects 2010-11

3-8-10 Five forms from Academic Svc were reviewed 4-13 Reviewed forms for student driving, travel requests 6-28 Plan to use Don Mast as facilitator and new Web Master at technical support plus clerical support from President’s Office 7-12 Don Mast approved as facilitator

Strategic & Action Develop Strategic Plan Director of Developing Strategic Plan Fall 2009: 3-23-09 3-9-09 Developed initial draft strategy Planning (Goals, Objectives, Planning &  Series of Campus Forums (Fall 09) to  Forums on Strategic Plan 5-11-09 Tim & Jeff will cochair, members needed 3/9/09 Accountability Research, Tim review existing plan, Self Study, Prog  Review Focused Plans 8-17-09 6/3-4/09 Training at Mgt Retreat Measures) Garner, Reviews  Develop metrics 9-28-09 8/17/09 Talking to stakeholders, about to set meeting Develop Action Plan Institutional  Cabinet will draft revised Plan Winter 2009/10: 11-9-09 schedule, environmental scan in the works (Activities, Timeline, Planning  IPC will review and revise Plan  Review & Adopt Strategic 12-14-09 9/28/09 IPC met and adopted steps to develop Responsibility, Committee, and  College Council will review & adopt Plan 2-8-10 strategic plan Benchmarks, VPs Developing Action Plan  Develop timeline to update 3-22-10 11-9-09 IPC will begin holding charrettes soon Reporting) Objectives imbedded in Focused Plans and reformat Focused Plans 4-12-10 12-14-09 Charrette process reviewed, plans for developed by College Committees: Spring 2010 5-10-10 Convocation finalized  Educational Master Plan  Complete Focused Plans 7-26-10 2-8-10 Report on Convocation charette is being  Technology Plan Summer 2010 Update prepared: 6 functional areas within each of 6 goals; community charettes: 2/23, 3/4, 3/11.  Matriculation Plan  Compile Action Plan Fall 2010 3-22 3 of 4 community charettes done; format for  Student Equity Plan  Collect baseline data for Move to each goal: Definition, Goals, Strategies; Still need metrics  Staff Development Plan Tactical measurable outcomes and benchmarks; out for review Fall 2010  Basic Skills Plan Planning in April, finalize in May, to Board in June  Five-Year Facility Plan  Annual Report to Board Plan for 4-13 Distributed “draft for review” strategic plan  Hanford/Tulare Center Plans Baseline  Unit Plans thru Program Review Data by  Initiatives: FYE, ESC 10/1

Technology Identify and Frances Gusman 1. Implement CCCTran 1. CCCTran by end of 09-10 12-14-09 11-9-09 Defined assignment and strategy Upgrades in Student implement technology Chris Knox 2. Modify CCCApply to collect cell phone 2. CCCApply by end of 9-10 & 2-8-10 12-14-09 Received update Services tools that will improve Tamara Ravaline numbers, have students identify best Text Messaging by 12/10 3-8-10 2-8-10 Career Pathways to be previewed end of Feb; 11-9-09 services and Tim Hollabaugh means of contact, implement software to 3. Degree Works by end of 9- 4-26-10 Degree Works being acquired—also used at Mt SAC, accountability in text message to cell phones 10, SEP by 12/10, Degree 6-28-10 Taft, Sierra. student services. 3. Implement Degree Works: Audit by end of 2010-11, 7-12-10 4-26-10 April 15 Degree Works training went well. a. Implement electronic SEP Financial Aid Accountability 9-13-10 Will do phone review of Red Lantern product. b. Implement Degree Audit by Fall 2010 Review Decision on which to buy done by end of Spring. c. Implement Financial Aid Policy 4. Document Scanning Plan to 6-28-10 Meeting this week to make decision. (require assessment, SEP, only 5. Career Pathways Implement 7-12-10 Decided on DegreeWorks. Implementation course from SEP, and satisfactory Plan being developed. progress to degree/certificate

Transit Initiative Provide Subsidized Frances Gusman 1. Negotiate deal with TCAG, meet with Spring 2010: Set up TCAG 4-26-10 4-26-10 Stephen Tootle reported that TCAG approved 4-26-10 Tulare County Buss Debbie Douglass cities/county deal, meet with county and 5-24-10 $2/student/semester fee for subsidized buss pass Pass to Students Stephen Tootle 2. Pass student transportation fee cities 6-28-10 Structure of initiative was set up. Will discuss this 3. Implement Spring 2011 through ASB Card Fall 2010: Pass student 7-12-10 with Visalia City Council on 5/10 and with County transportation fee 8-23-10 Supervisors in June. Page 2 Plan of Action for Cabinet Pending Projects 2010-11

Spring 2011: implement 9-13-10 5-24-10 TCAG is supportive; move to planning to through ASB Card Update implement in Spring 2011 6-28-10 Debbie Douglas met with Monty at City of Visalia. A dollar amount will be forthcoming. COS student election will be 3rd week. Still need to talk to TCAG and KART. System will be based on T-PASS Rider Card. 7-12-10 City of Visalia preliminary cost estimate is $70K per semester. Need to pursue TCAG subsidy and KART involvement. 8-23-10 Student vote will be on 9/23. Fee will be $5. Student leadership class is doing the promotion.

Hanford Service Establish Written Acad: Graham Service Level Agreement Format Draft agreements ready for 9-30-10 Level Agreements Commitments for Stu Svc: Gusman 1. Service Provided review by October 1 7-26-10 Levels of Service to be HR: Bratsch 2. Delivery Mode Provided to Hanford Fac: Mittlestead 3. Response Time Frame IT: Hollabaugh 4. Responsible Administrator Fiscal: Garcia 5. Evaluation Market: Renton 6. Conflict Resolutions Res/Data: Garner

Student Success #1 Require a Robust Frances Gusman To be developed Fall 10 Pilot & Notification plus 8-23-10 7-26-10 Discussed Timeline Mandatory Orientation of all New Research Model 9-27-10 8-23-10 Capacity analysis looks solid. Need BP & AP Orientation Students Spring 11 Beta Update 7-26-10 Fall 11 Full Implementation

Student Success #2 Require Successful Frances Gusman Defined population: Current facilities and instructor 8-23-10 7-26-10 Report from Chris Knox showed capacity Required Student Completion of HD 1. Students on 3rd Semester Probation capacity is available. The 2 unit 9-27-10 exists and asked clarifying questions. Success Course 120 for 3rd Semester 2. Students assessed into both Math 360 and version of HD 120 will be used Update 8-23-10 Planning to use Chaffey’s “Opening Doors” 7-26-10 Probationary and English 360 initially subject to future change system for probationary students. GS 120 developed 360/360 Assessed Without successful completion of HD 120, Needs: as 3 unit On Course curriculum. Continuing with HD Students For students will be dismissed from the college. 1. Identification and direction 120 for non-On Course curriculum JUST UNTIL Continued Enrollment Need research model to measure of population sufficient faculty are training in ON COURSE. IC will effectiveness. 2. Research model for handle scheduling and faculty assignments. measuring impact Others to use GS 120/COUN 110 include EOPS, 3. IT system for blocking FYE, Puente, and SSS. disenrollments

Student Success #3 Require Students in Frances Gusman TBD 2010-11 Implement Degree 8-23-10 7-26-10 Discussed timeline Require SEP to be Specified Populations Initial Thinking on Special Populations: Works, Develop Policies and 9-27-10 8-23-10 Implementation team includes Lisa Brandis, Followed for to Enroll only in 1. Financial Aid Research Model Update Lisa Hott, and Greg Keen. Special Populations Classes in Their SEP 2. EOPS Fall 2011: Pilot 7-26-10 3. DRC Spring 2012 Beta Need research model to measure Fall 2012 Full Implementation effectiveness.

Plan of Action for Cabinet Pending Projects 2010-11

Student Success #4 Limit Enrollment to Duncan Graham 1. Eliminate class-based add codes Fall 10: Develop exception 8-23-10 7-26-10 Discussed strategy. No Late Those on First Day 2. Replace with individual student add codes policy, program new add code 9-27-10 8-23-10 Still being discussed in IC. Need BP & AP Registration Roster or on Wait List 3. Adds must be accomplished by second system, develop research model 7-26-10 and Attending First week of class Spring 11: collect data on Day 4. Academic Services will develop exception impact on enrollment policy Fall 11 Implement Need research model to measure effectiveness.

Student Success #5 Define the Roles of Michele Hester- TBD TBD 9-13-10 7-26-10 Exploration of this initiative assigned to the Educational Counseling Reyes Academic Senate Schedule Planning Technicians and 7-26-10 Instructional Faculty in Educational Schedule Planning

Student Success #6 Define a Faculty Role Michele Hester- Current policy requires an approved petition TBD 9-13-10 7-26-10 Exploration of this Initiative assigned to the Required Petition for Approving Reyes for 3rd enrollment for either two substandard Academic Senate for Third Petitions for Third grades (Catalog, p 21, top left) or two Enrollment Enrollment withdrawals (Catalog, p 22, bottom left)

COMPLETED Actions for President’s Cabinet Projects: 2010-11 Activity & Assignment Assigned Strategy and Coordination Timeline & Status Next Progress Results Date Assigned to: Reporting Report

Benefits Cost Develop and Implement a Set John Bratsch Legal Counsel will provide input on options. Review legal options and staff 2-8-10 2-8-10 Reviewed legal opinions Control of Options for Control of Executive Executive Cabinet will evaluate options to recommendations at Board 3-22-10 2-22-10 Presentation designed for Board 2-8-10 Benefits Costs Cabinet recommend to Board. Board will give direction for Retreat. 4-12-10 Retreat negotiations. 5-10-10 4-12-10 Reviewed strategy 6-28-10 5-10-10 RFP to be issued; bids by Mid 7-12-10 June POSTPONED 6-28-10 Working with two brokers to finalize bids 7-12-10 Board delays action for one year on self-insurance. Acts on negotiation strategy.

Hanford and Tulare Update Hanford Center Ed Duncan Academic Deans and affected faculty and community Report monthly, complete by 12-14-09 11-9-09 Set the task Educational Plans Plan Graham members will collaborate to update plans. March 1, 2010 2-8-10 12-14-09 Hanford Plan updated, Tulare 11-9-09 Create Initial Tulare Ed Plan 2-22-10 Plan still in the works 4-12-10 2-8-10 Work on Tulare Plan to be ready 5-10-10 in draft for Board Retreat 8-23-10 2-22-10 Tulare: Anchor programs: Ag, COMPLETE Arch; for GE/Basic skills: move courses from Visalia; no on site staff for first year 4-12-10 Nothing New 5-10-10 Updated Tulare Plan Reviewed Need Hanford at 1000 FTES for Base $$ $ 8-23-10 Initial Tulare Plan in plane

Accreditation Assure Adequate Preparation Duncan 1. Implement SLOs to the Level Specified by ACCJC Editor: Jane Thomas 2-8-10 2-8-10 Established strategy. Preparation for Accreditation Self Study Graham 2. Implement a Documentation System for Each (reassigned 20% S11, F11, 3-22-10 3-22-10 Set up timeline and status 2-8-10 and Visit Substandard S12) 8-23-10 reporting 3. Crosswalk Strategic Plan Objectives and Fall 2010: Identify chairs COMPLETE 8-23-10 Editor and chairs selected. Plan Measurable Outcomes to Accreditation Sub- (4 of them, 20% reassigned for document archive and connections to Standards each for F11, S12) Strategic Plan are in place. 4. Crosswalk Tactical Plan Focused Objectives to Spring 11: Organize teams Accreditation Sub-Standards F11-S12: Write Self Study Su12: Edit Fall 12: to Board