Stellenbosch Wine Festival 3 - 6 August 2006 | Paul Roos Centre STELLENBOSCH
FESTIVAL INFO FEES INLIGTING EXHIBITORS INFO UITSTALLERS INLIGTING GENERAL REGULATIONS ALGEMENE REGULASIES BOOKING FORM BESPREKINGSVORM
Proudly sponsored by / Met trots geborg deur
Cards
Coordinators / Ko-ordineerders
Tel: 0861 222 335 / +27 21 855 4750 Fax: 021 855 4745 Web: www.cadek.co.za | E-mail: [email protected] FESTIVAL INFO FEES INLIGTING
Festival Background Fees agtergrond
The 2005 Stellenbosch Wine Festival was again staged Die 2005 Stellenbosch Wynfees was weereens successfully and showed growth in both exhibitors and suksesvol aangebied en het goeie groei in beide visitors. The event attracts 130+ exhibitors and more uitstallers en besoekers getoon. Die fees lok sowat 130+ than 7500 visitors. The festival will now also be open on uistallers en meer as 7500 besoekers. Die fees sal nou Sunday due to popular demand. This will allow ook op Sondag oop wees agv ‘n groot aanvraag na ‘n more/new visitors to attend and maximize your ekstra dag. Sodoende kan daar meer en nuwe exposure. In 2003 the festival was transformed from the besoekers getrek word om u die maksimum blootstelling previous “Stellenbosch Food & Wine Festival” held in te bied. Die fees is in 2003 vernuwe van die vorige the Town Hall to a world class wine festival. “Stellenbosch Voedsel & Wynfees” wat in die Stadsaal gehou was en is vandag ‘n wêreldklas fees.
Objectives Doelwitte
The festival is aimed at the general public, but more Die fees word gemik op die algemene publiek, maar specifically at the wine and food lover. The festival’s meer spesifiek wyn- en kosliefhebbers. Die feesdoelwitte objectives are: is soos volg:
To promote Stellenbosch Wines Om Stellenbosch wyne te bevorder To promote the town of Stellenbosch, its wine Om die dorp Stellenbosch, sy wynroetes en routes and local businesses. plaaslike besigheid te bevorder. To benefit the exhibitors. Om tot die uitstallers se voordeel te wees. To involve the local community. Om die plaaslike gemeenskap te betrek.
Venue, dates & times Plek, datums & tye
The festival will be held at the Paul Roos Centre on the Die fees sal aangebied word in Paul Roos Sentrum op corner of Piet Retief & Suidwal Streets in Stellenbosch die hoek van Piet Retief & Suidwal straat in Stellenbosch on the following dates and times: op die volgende dae en tye:
Thursday 3 August 15:00 – 17:00 (Trade&VIP) Donderdag 3 Augustus 15:00 – 17:00 (Trade&VIP) Thursday 3 August 17:00 – 21:00 Donderdag 3 Augustus 17:00 – 21:00 Friday 4 August 16:00 – 21:00 Vrydag 4 Augustus 16:00 – 21:00 Saturday 5 August 11:00 – 19:00 Saterdag 5 Augustus 11:00 – 19:00 Sunday 6 August 11:00 – 17:00 Sondag 6 Augustus 11:00 – 17:00
What to expect? Wat kan verwag word?
100+ Wineries will exhibit more than 420 wines. 100+ Kelders stal meer as 420 wyne uit. 50+ Food, related products and services stalls 50+ Kos, verwante produkte en dienste in the new food hall marquee. uitstallers in die Voedseltent. 7500+ Visitors are expected. 7500 + Besoekers word verwag. Wine talks & cooking demo’s Wyn praatjies & kook demo’s Historic Town rides in omnibus. Geskiedkundige dorpsritte in omnibus. Kiddies entertainment area. Kindervermaak area.
Exhibitor Enquiries Uitstaller Navrae All enquiries regarding the festival should be directed to Alle navrae aangaande die fees kan aan die fees the festival coordinators: koordineerders gerig word:
CADEK MEDIA CADEK MEDIA Tel: 0861 222 35 Fax: 021-855 4745 Tel: 0861 222 335 | Faks: 021-855 4745 Contact: Chris de Klerk Kontak: Chris de Klerk EXHIBITORS’ INFO UITSTALLER INLIGTING
Who may Exhibit? Wie mag uitstal?
Exhibition space is limited and will be allocated to Uitstalruimte is beperk en sal geallokeer word aan Stellenbosch Wine Routes Members, Restaurants, food Stellenbosch Wynroetes lede, restaurante, producers, related products and services. kosprodusente, verwante produkte en dienste.
Exhibiting Space & Prices Uitstalruimte & pryse The organisers will assign your stand position. Die organiseerders sal u stalletjie posisie toedeel.
Wine route members can book a 1 meter Wynroete lede kan ‘n 1 meter toonbank teen counter at R2,300.00 + VAT per counter. You R2,300.00 + BTW per toonbank bespreek. U may exhibit a maximum of 5 wines per counter mag ‘n maksimum van 5 wyne per toonbank booked. uitstal.
Food and Related Products & Services stalls Kos, Verwante Produkte & Dienste stalletjies are available in the Food Hall at the following is beskikbaar in die Voedselsaal teen die prices: volgende pryse:
4m2 (2m wide x 2m deep) R2,800.00 + VAT 4m2 (2m wyd x 2m diep) R2,800.00 + BTW 6m2 (3m wide x 2m deep) R3,800.00 + VAT 6m2 (3m wyd x 2m diep) R3,800.00 + BTW 9m2 (3m wide x 3m deep) R4,500.00 + VAT 9m2 (3m wyd x 3m diep) R4,500.00 + BTW 12m2 (4m wide x 3m deep) R5,500.00 + VAT 12m2 (4m wyd x 3m diep) R5,500.00 + BTW
How to book a stand Hoe om u stalletjie te bespreek
Simply complete the attached booking form and fax it Vul slegs die ingeslote besprekingsvorm in en faks dit back to CADEK MEDIA before 31 May 2006. terug aan CADEK MEDIA voor 31 Mei 2006.
Tickets & Exhibitor Badges Kaartjies en Uitstaller naambordjies
We will not issue exhibitor badges. Each exhibitor Ons reik geen uitstaller naamkaartjies uit nie. Elke will receive 10 free staff tickets per stand booked to be uitstallers sal 10 gratis personeelkaartjies ontvang per used over the 4 days. Each ticket is valid for 1 day and stalletjie om gedurende die 4 dae te gebruik. Elke for 1 person. You should hand these tickets out to the kaartjie is geldig vir 1 persoon vir 1 dag. Hierdie kaartjies people who will man your stand. No one will be allowed is bedoel vir u personeel wat die stalletjie beman. entry without a valid ticket. Staff tickets do not include Niemand sal sonder ‘n geldige kaartjie toegang verkry tasting glasses. nie. Personeelkaartjies sluit proeglas uit.
Exhibitors can buy staff tickets at R50.00 from our office Uitstallers kan adisionele kaartjies koop teen R50.00 by (order them on your booking form) until 31 July 2006 ons kantoor (of bespreek op die besprekingsvorm) tot only. en met 31 Julie 2006 alleenlik.
Trade Tasting Bedryfsproe
Another first for the festival is that a trade tasting will be Nog ‘n eerste vir die fees is die bedryfsproe wat op die held on the first day of the festival, 3 August 2006, eerste dag van die fees, 3 Augustus 2006, vanaf 15:00 – between 15:00 and 17:00. Exhibitors can nominate 17:00. Uitstallers kan belangrike persone, die pers & trade, press & buyers to be invited by the kopers nomineer om deur die organiseerders genooi organisers. Simply complete the enclosed nominations te word. Let asseblief daarop dat die organiseerders die form. Please note that the organisers reserve the right reg van toegang tot hierdie proe voorbehou. of admission to this tasting. Uitstaller Vergadering Exhibitors Meeting Uitstallers sal meer inligting ontvang i/s hul stalletjies & Exhibitors will receive more info regarding their stands logistieke aangeleenthede by die Uitstallers Vergadring and logistical matters at the Exhibitors Meeting on op 20 Julie 2006 om 10:00 te Paul Roos Sentrum, 20 July 2006 at 10:00 at Paul Roos Centre, Stellenbosch. Stellenbosch. GENERAL REGULATIONS: Exhibitors ALGEMENE REGULASIES: Uitstallers
GENERAL REGULATIONS ALGEMENE REGULASIES FOR ALL EXHIBITORS AT THE VIR ALLE UITSTALLERS BY DIE STELLENBOSCH WINE FESTIVAL 2006 STELLENBOSCH WYNFEES 2006 All exhibitors are requested to carefully study the following Alle uitstallers word versoek om die volgende regulasies noukeurig te regulations: lees:
1. INTRODUCTION 1. INLEIDING
Exhibitors are expected to adhere to the general regulations as Uitstallers word vereis om gehoor te gee aan die algemene they are designed to benefit the exhibitor, organisers and regulasies aangesien dit opgestel is in die belang van die general public. uitstaller, organiseerders en die algemene publiek.
2. BOOKING OF STALLS 2. BESPREKING VAN STALLETJIES
(a) The BOOKING FORM together with this document, serve (a) Die BESPREKINGSVORM tesame met hierdie dokument as legal contract. dien as bindende kontrak.
(b) Exhibitors must pay the full amount with their booking. (b) Uitstallers moet die volle bedrag by bespreking vereffen. No exhibiting space will be confirmed without proof of Geen uitstalruimte sal bevestig word sonder bewys van payment. betaling nie.
(c) There is no binding agreement without a signed booking (c) Daar is geen bindende ooreenkoms sonder ‘n getekende form and proof of payment. besprekingsvorm en bewys van betaling nie.
(d) The Organisers reserves the right to allocate all stands (d) Die organiseerders is geregtig om alle stalletjieposisies toe and re-allocate un-paid stands and reserve the right to te deel en om onbetaalde stalletjies her toe te deel en reject any application to exhibit without reason. behou die reg voor om enige aansoek om uistalruimte af te keur sonder om redes te verskaf. (e) Cheques must be made out to Stellenbosch Wine Routes and can be paid (e) Tjeks moet uitgemaak word aan directly into the their bank account held at: Stellenbosse Wynroetes en kan direk in hul bank rekening betaal word by: Stellenbosch Wine Routes Nedbank, Stellenbosch Stellenbosse Wynroetes Branch Code: 149-821 Nedbank, Stellenbosch Account no. 149 8074 111 Tak kode: 149-821 Rekening nommer: 149 8074 111
3. DAMAGE TO EXHIBITS AND EXPO GROUNDS 3. SKADE AAN UITSTALLINGS EN EXPO GRONDE
Exhibitors are responsible for any damages that may occur Uitstallers is aanspreeklik vir enige skade wat mag voorkom during the festival in terms of the build-up and break-down of gedurende die fees in terme van die bou en afbreek van stalls, transport and handling of equipment that are or will be stalletjies, asook die vervoer en hantering van items wat uitgestal exhibited. Exhibitors are also responsible for damages should is of uitgestal gaan word. Uitstallers is ook aanspreeklik vir enige their exhibits collapse. Exhibitors are responsible for any skade ten opsigte van die ineenstrorting van hul stalletjies. damages caused by themselves to the venue. Uitstallers is verantwoordelik vir enige skade deur hulself aangerig aan die perseel.
4. CANCELLATION OF STALLS 4. KANSELLASIE VAN STALLETJIES
Cancellations can only be made up to 1 July 2006. Kansellasies kan slegs tot 1 Julie 2006 gemaak word. Cancellations must be in writing. Cancellation fee is 50% of the Kansellasies moet skriftelik wees. Kansellasiefooie beloop 50% original contract amount. No refunds will be made to exhibitors van die oorspronklike kontrakbedrag. Geen terugbetalings sal if the festival is disrupted by an uncontrollable act / incident. gemaak word indien die fees deur enige onbeheerde gebeurtenis ontwrig word nie.
5. SUB-LETTING OF STALLS 5. ONDERVERHURING
Exhibitors are not allowed to sub-let or share any allocated part Uitstallers word nie toegelaat om enige gedeelte van hul of their stall and all exhibits must be owned by the exhibitor or standplaas te deel of onder te verhuur nie en alle artikels wat his supplier. uitgestal word moet die eiendom wees van die uitstaller of sy verskaffers.
6. OPENING AND CLOSING OF THE FESTIVAL 6. OOPMAAK- EN TOEMAAKTYE VAN DIE FEES
All exhibits must be ready and manned 30 minutes before the Alle uitstallings moet ten minste 30 minute voor die aanvangs opening of the festival on all days. All exhibits and products van die fees gereed en beman wees. Alle uistallings en produkte must be removed by 17:00 on Monday 7 August 2006. moet om 17:00 op Maandag 7 Augustus 2006 verwyder wees. 7. SECURITY 7. SEKURITEIT
(a) It is in the interest of exhibitors to have at least one (a) Dit is in die uitstaller se belang om te sorg dat daar representative present at their stalls during show times. gedurende skou ure ten minste een verteenwoordiger by die stalletjie teenwoordig is. (b) Security guards will be employed by the Organisers but they take no responsibility for any damage or loss of (b) Veiligheidswagte sal deur die organiseerders in diens property, equipment or stalls. geneem word, maar dra geen verantwoordelikheid vir enige skade of verlies aan en van eiendom, toerusting of (c) All exhibitors are requested to be aware of security stalletjie nie. throughout the festival and to enlighten their staff on security matters. (c) Alle uitstallers word versoek om vir die duur van die fees sekuriteitsbewus te wees en hul personeel dienooreenkomstig in te lig.
8. ADMISSION OF VEHICLES TO THE EXPO GROUNDS 8. TOEGANG VAN VOERTUIE TOT DIE EXPO TERREIN
(a) Deliveries can only be made up to 2 hour before the festival starts. (a) Aflewerings kan slegs tot 2 uur voor die aanvangs van die fees gemaak word. (b) The designated Exhibitors parking area offers limited space and parking is allocated on first come first served (b) Die Uitstallerparkeer area bied beperkte spasie en basis. Parking at own risk. parkering sal toegeken word op ‘n eerste in, eerste gehelp basis. Parkering is op eie risiko.
9. LOSS AND DAMAGE TO PROPERTY 9. VERLIES EN SKADE AAN EIENDOM
The Organisers will not be held responsible for any loss or Die organiseerders sal nie aanspreeklik wees vir enige verlies damage to equipment or property. van / of beskadiging aan goedere of eiendom nie.
10. PUBLIC LIABILITY INSURANCE 10. PUBLIEKE AANSPREEKLIKHEIDSVERSEKERING
It is in the exhibitor’s own interest that they are covered by their Dit is in die uitstaller se eie belang om verseker te wees teen own Public Liability Insurance during the EXPO. Publieke Aanspreeklikheid tydens die fees.
11. CHANGE OF REGULATIONS 11. VERANDERING VAN REGULASIES
These regulations are at all times subject to additions and Hierdie regulasies is ten alle tye onderworpe aan veranderings modifications at the discretion of the Organisers. en aanpassings volgens diskresie van die Organiseerders.
12. ALCOHOL 12. ALKOHOL
It is illegal to serve alcohol to persons under the age of 18. Dit is onwettig om alkohol te bedien aan persone onder 18 jaar. Please do not serve alcohol to minors. Exhibitors must see that Moet asseblief nie alkohol aan minderjariges bedien nie. tasting and selling of wine are kept under strict control. Any Uitstallers moet toesien dat die proe en verkoop van drank onder violations of the above will result in immediate termination of the streng beheer uitgevoer word. Enige versuim om die organisers’ temporary liquor license. bogenoemde uit te voer sal lei tot die opskorting van die organiseerders se tydelike dranklisensie.
12. ENQUIRIES 13. NAVRAE
All enquiries should be directed to: Alle navrae kan gerig word aan:
STALLS STALLETJIES:
CADEK MEDIA CADEK MEDIA Address: P.O. Box 5111, Helderberg,7135 Adres: Posbus 5111, Helderberg, 7135 Tel: 0861 222 335 or 021 855 4750 Tel: 0861 222 335 of 021 855 4750 Fax: 021 855 4745 Faks: 021 855 4745 e-mail: [email protected] E-pos: [email protected] Contact: Chris / Anriëtte Kontak: Chris / Anriëtte PRESS & MARKETING & OTHER ENQUIRIES: MEDIA & BEMARKING & ANDER NAVRAE: Stellenbosch American Express ® Wine Routes Stellenbosch American Express ® Wine Routes Address: Suite 224, Postnet X5061, Stellenbosch , 7599 Address: Suite 224, Postnet X5061, Stellenbosch , 7599 Tel: 021 – 886 4310 Tel: 021 – 886 4310 Faks: 021 – 886 4330 Faks: 021 – 886 4330 E-pos: [email protected] E-pos: [email protected] Kontak: Marlise Loots Kontak: Marlise Loots Booking Form 2006
Tel: 0861 222 335 | Fax: 021 855 4745 Besprekingsvorm 2006
SECTION A: Exhibitor Details Company Name: Postal Address: Town / City: Postal Code: VAT Number: Tel Number: Fax Number: Web Address: Contact Person: Cell number: E-mail address: Wines to be Exhibited. List a maximum of 5 wines per counter include vintage. Name to appear on your stand. (Max 20 letters)
SECTION B: Stand Information Stand Info Cost Total Amount Wine Counter (SWR Members only) R 2,300.00 per counter x ____ 4m2 Stand (2m wide, 2m deep) R 2,800.00 per stand x ____ 6m2 Stand (3m wide, 2m deep) R 3,800.00 per stand x ____ 9m2 Stand (3m wide, 3m deep) R 4,500.00 per stand x ____ 12m2 Stand (4m wide, 3m deep) R 5,500.00 per stand x ____ Space only (only for stands above 60 m2 ) R 250.00 / m2 x ____ m2 SECTION C: Tickets Required Complimentary Tickets R 43.86 / ticket x____ tickets SECTION D: Program Book Advertisements (Full colour) Half Page 140 x 100 Landscape R 2,500.00 X ____ Full Page A5 Portrait R 3,900.00 X ____ CADEK Int will contact you regarding your advertisement. Quoted prices exclude artwork preparation / design costs.
Bank details: Please include cheque / proof of full payment. Sub Total Stellenbosch Wine Routes + 14% Vat NEDBANK, Stellenbosch, Branch Code: 149-821 Acc no. 1498074111 Total R SECTION E: Declaration I herewith declare that I have read the general regulations and agree to adhere to them. I am authorised to make this booking on behalf of my company. Signed at On this day of 200___
Client Name Signature PLEASE FAX YOUR BOOKING TO: 021 855 4745 By 31 May 2006 or mail to CADEK MEDIA, P.O. Box 5111, Helderberg, 7135 TRADE TASTING NOMINATIONS
Tel: 0861 222 335 | Fax: 021 852 2544 BEDRYFSPROE NOMINASIES
You can suggest as many guests as you wish. You U kan enige hoeveelheid gaste voorstel. U kan ook may also e-mail an address list to [email protected] ‘n adreslys aan ons e-pos by [email protected] in in MS Access or MS Excel format. Please make MS Access of MS Excel formaat. Maak asseblief copies of this form should you wish to invite more kopieë van hierdie vorm indien u meer gaste wil guests. The organisers reserve the right to compile nooi. Die organiseerders behou die reg voor om ‘n the final guest list from these suggestions. finale gastelys uit hierdie nominasies saam te stel.
Exhibitors Name: ______Tel: ______
Nomination for Trade Tasting Name & Surname: Company Name: Postal Address: Town / City: Postal Code: Tel Number: E-mail address: Relation to your business:
Nomination for Trade Tasting VIP’s Name & Surname: Company Name: Postal Address: Town / City: Postal Code: Tel Number: E-mail address: Relation to your business:
Nomination for Trade Tasting VIP’s Name & Surname: Company Name: Postal Address: Town / City: Postal Code: Tel Number: E-mail address: Relation to your business:
Nomination for Trade Tasting VIP’s Name & Surname: Company Name: Postal Address: Town / City: Postal Code: Tel Number: E-mail address: Relation to your business: PLEASE FAX THIS FORM TO: 021-855 4745 BY 30 June 2006