Saguaro Canyon HOA

Saguaro Canyon HOA Board of Directors Meeting Heritage Middle School October 14, 2015 Meeting Minutes

Dave Bethke, President, called the meeting to order at 7:00 pm. Quorum: Dave Bethke, Jason Evans, Mike McGrath, Steve Triepke. HOA representative(s): Erik Sprengel Homeowner Topics – Ivan Smith and Miriam Ezraty Ivan Smith – Present at meeting. 1. Ivan provided artist and artwork for proposed replacement of existing metal cactus at main entrance. Proposed structure would be approximately $25,000 but cost could be reduced by commissioning a smaller structure. 2. Ivan proposed that the board have a budget to replace shrubs in subdivision that are at the end of their life span. Ivan also asked about the trees cut down at their base without the root removed. Russ Shinn from Idaho Landscaping explained that he was only requested to remove dead trees not to replace. Board to address replacement of removed trees. Mike confirmed that we budget $3,000 - $5,000 annually for tree replacement. 3. Ivan disappointed in entire berm area on McMillan at front entrance. (weeds, dead bushes/trees, overall appearance not in line with subdivision of our caliber). Russ Shinn of Idaho Landscape to address these issues. 4. Dave Bethke proposed help from Ivan by serving on the Landscape Committee. Miriam Ezraty – Absent from meeting. Erik did follow up with Miriam post meeting to confirm her issues were resolved. Russ Shinn – Idaho Landscape Contract Renewal. Proposal dated October 14, 2105 presented by Russ that is good for up to 3 years with no increase in costs for 2016. Dave Bethke raised a question on tree warranty and how to determine when a tree was planted (Russ to research/respond ). Russ also to provide a price to remove and replace dead or incorrect species of trees in front of homes at the homeowners expense. Mike McGrath raised a question on how often the trash cans are serviced (ever week and every other week in the Winter). A question was raised if snow removal is included and determined that it is an additional service charge on a per occurrence basis when snow reached 3” accumulation. Russ to provide a bid to push snow on Red Horse pathways. Contract to be reviewed by Landscape Committee and submitted to Board for final approval. Minutes to the September 16, 2015 meeting were read. Mike moved to approve, Jason seconded and Board approved as written. Erik provided a financial report through the month of September 2015. Net Income is ahead due to discounts not being taken and reduced spending on capital projects. Jason Evans requested detail expenditures for YTD Legal and Professional Expenses. Mike asked if all concretefence repairs were included in Line Item 10 for $1,850. Mike moved to approve financial, Jason seconded and Board approved as presented.

RV Parking – ACC to meet with homeowners to help draft language that would be acceptable to entire subdivision. Meeting to take place on October 15, 2015. Ivan received a notice for his motor home. Eric still reformulating First Notice Violation Letter to soften language. Question raised on process for 1st, 2nd and 3rd Notices and if they lead to fees. Page 2 to October 14, 2015 Saguaro Canyon HOA Board Meeting October 14, 2015

Committee Reports Landscape – Several issues raised prior to discussion of Committee Report. Russ Shinn also responded to several of those issues during the review of his contract proposal. Erik to secure at least one other bid for Landscape maintenance for entire subdivision prior to approval. Social – Social newsletter to be sent out to include Halloween House Decorating Contest (prizes to include $100 for 1st Place and $50 each for 2nd and 3rd place). Dave Bethke to have one on one to determine if Scott Cantor is our Social Committee lead. Architectural – RV meeting scheduled for October 15th to discuss verbiage in CCR's. 899 Joshua Tree did not submit to ACC for approval and Erik to send cease and desist letter to homeoowners. Violation Report – The violation report was read. Follow up on Bus parking. Bus has not been parked at night within subdivision but it still being parked on the street during the day. Mike will follow up with bus driver, school and city about this issue. Questions were raised on fence staining, fence painting and shared fence repairs. Pool – Second pool needs approval from ACHD. Original drawing does not work with current easement. A full redesign was discussed along with a Feasibility Study. Options include a club house in common area as alternate to proposed pool. Neighborhood Watch – Possible new volunteers Shannon Madsen and Pete Kasper. Shannon referred to Sharlene for additional information on the Neighborhood Watch Program. Helping Hands Committee – Repairs made to small playground on Red Horse. Additional repairs to include remove and replace stone hearth on bench at common area and re-grout stone in and around pool area.

Old Business: New Board Member Appointment – Announcement to be sent out regarding open position on Social media, Snake River Website as well as Community Newsletter. Erik to send out Newsletter. Builder Refundable Deposit Update – Erik continuing to clean up report. Erik to pursue 17 of the 18 BHH that did not pass Mary Overstreet's landscape review.

New Business: Snake River Management Renewal – 8 page proposal/agreement and an Attachment A (Services Provided) presented at a base rate of $3.00 per home/month. Contract period to commence January 2016 for a full two years with no change in current cost. Contract to be reviewed prior to approval. Mike agreed to provide Board with an analysis of cost/services of other local association management companies Mike requested to work with Erik on 2016 Budget prior to January Board Meeting. Sister Sweepers Renewal – Bid submitted for 2016 cleaning of Pool Restrooms and Decks. A note needs to be added to bid that pressure washing the pool deck needs to be done during daylight hours as to not disturb homeowners surrounding pool.

Next Meeting scheduled for Wednesday, November 11th at 7:00pm with location TBD.

The meeting adjourned at 9:03 pm.

These are a true and accurate summary of the proceedings of the meeting:

Steve Triepke, Secretary.