EI MS Steering Committee MINUTES

EI Member Section Steering Committee MEETING MINUTES August 10, 2012

Agenda items: · Review and vote on last meeting minutes · Discussion on the outcome of the meeting with DHS S&T · Walk through the latest member section financials · Discuss future event activities · Other business

StC Members PRESENT: Patrick, Jeff, Elysa, Rob StC Members Not Present: Don, Bill, Tom OASIS Staff: Jane

1. Discuss and vote on meeting minutes: The committee reviewed the minutes from the June StC meeting. For the record, quorum was not met in July. No meeting was held.

AI: Rob pointed out the date was incorrect in the minutes. Jane to fix and re-submit the minutes.

VOTE: Motion to approve the StC meeting minutes for June (with the date change) – moved by Rob, seconded by Jeff, passed unanimously.

Discussion on the outcome of the meeting with DHS S&T: Elysa passed along a thank you to the committee for agreeing to fund her travel to the meeting. Vote was recorded via email. This meeting was attended by Dr. Griffin, Denis Gusty, Dr. David Boyd (Director, Office of Interoperability and Compatibility and Elysa. Elysa provided a full summary in the form of a report to all StC members. Please review those notes for more details.

2. Review of the most recent member section financial statement: The committee reviewed the most recent budget statement circulated by OASIS accounting. It was mentioned that the budget will need to be restructured a bit to accommodate a few new potential activities. One such activity discussed included a joint meeting between HL7 and OASIS preferably at the September HL7 Member Meeting in Baltimore, Maryland. Elysa has been working with Tim Grapes on a HL7 collaboration, and will provide more information to the StC once it becomes available. The other activities for 2012 that may require funding are IAEM EDXL Round-up (funding already allocated) and a possible HAVE face-to- face meeting. More details will follow soon on these opportunities.

3. Discuss future event activities:

IAEM: A booth space was secured at IAEM (booth #233). The Round-up notice is scheduled to go out this month. Deadline for sign-ups is 1 October. Jane asked if any StC members were planning to attend IAEM. Patrick and Elysa mentioned they were planning to attend. OASIS staff will be on-hand to staff the booth and facilitate the Round-up.

HIMSS: Jane mentioned that it would be good for the member section to evaluate participating (in some way) at a HIMSS healthcare event. The next HIMSS event is scheduled to take place in New Orleans, 3-7 March 2013. The committee agreed that this event should be up for consideration – to include maybe a presentation proposal and/or interoperability demonstration. Maybe even something jointly with HL7.

AI: Jane to investigate opportunities at the 2013 HIMSS event.

AI: The StC asked Jane to compile a list of possible healthcare related events that the member section might want to consider. The list is to be circulated to the committee ASAP.

4. Other business:

Board meeting/report: Elysa was asked to speak to the OASIS board of directors during their July meeting about the member section. During her report she highlighted the following items: a) the committee’s disappointment with the 2012 budget decisions (decrease in funding); b) the status of the recent liaison relationship with HL7; and c) the issues and problems with ITU liaison relationship. (Abbie Barbir volunteered to work with Elysa to support the efforts.) The board seemed pleased with the work of the member section and reconfirmed their support of its efforts.

VOTE: Motion to adjourn – moved by Patrick, seconded by Jeff, passed unanimously.

Respectfully submitted, Jane Harnad