Co-Chairs: Steve Schultz, Susan Lala, Tiffany Haynes

COLLEGE LEARNING COUNCIL

3:00 PM – 5:00 PM  Monday, March 5, 2012  AC-105

MINUTES

Present: Lorie Barker, Kim Behrens, Craig Britton, Michael Carley, Rosa Carlson, Bret Davis, Antonia Ecung, James Entz, Russell Fletcher, Virginia Gurrola, Stewart Hathaway, Tiffany Haynes, Bill Henry, Susan Lala, Valerie Lombardi, Jorge Lopez, Eric Mendoza, Andrew Messchaert, Dale Norton, Susan Regier, Steve Schultz, Rickelle Syrdahl, Miles Vega, Ann Marie Wagstaff, Joel Wiens and John Word Absent: Chris Craig, Terry Crewse, Erin Cruz, Rodney Frese, Baldomero Garcia, Richard Goode, Resa Hess, Maria Roman and Leif Syrdahl Guests:

I. Call to Order The meeting was called to order by Mrs. Lala at 3:02pm.

II. Adoption of Agenda Motion was made to approve the agenda as amended.

Motioned: Russell Fletcher Seconded: Michael Carley

Ayes: 17 Nays: 0 Abstentions: 0

Motion: Carried

III. Approval of Minutes Motion was made to approve the minutes dated February 6, 2012.

Motioned: Russell Fletcher Seconded: Bret Davis

Motion: Carried. College Learning Council Meeting Minutes March 5, 2012 Page 2 of 5

IV. Information/Announcement Items A. Sunday Swap Meet (1) – Rod Frese The Foundation Board created a business plan and will have Sunday Swap Meets for three months. If successful, proceeds will go towards repaving the parking lot. B. IT Department Request: Extension for submitting the Annual Program Review Update and Budget Worksheet – Rickelle Syrdahl Mrs. Syrdahl reported the Budget Committee’s decision to integrate all departments IT requests into the IT budget. The committee requests that its Program Review Update and Budget Worksheet be due one month after all other Program Reviews. Discussion ensued.

CLC referred the IT Budget Extension back to the Budget Committee for consideration. C. Institutional SLO Assessment Process (1) – Rickelle Syrdahl The SLO Assessment Process was handed out. Discussion ensued. V. Discussion/Review Items A. Porterville College Decision-Making Model (1) – Steve Schultz The following recommendations were made to the Decision-Making Model: 1. Space is needed between the first and second paragraphs. 2. Flow chart is two words not one. 3. Under “Constituent Groups”, “CCA” needs to be added. 4. The Safety and Security Team is a committee under the Facilities Planning Advisory Sub-Committee, not CLC, and so needs to be reflected on the Decision Making Model. 5. Instructional Technology needs to be changed to Information Technology. 6. The CLC Agenda should match the Decision Making Model. Marketing and Outreach Committee needs to be removed from the CLC Agenda. Facilities Planning Advisory and Information Technology Sub-Committees need to be moved from Reports to Subcommittee Reports. Title IX needs to be added to Sub-Committee Reports. 7. On the second page the Decision Making Process needs to be changed to “How PC Links Program Reviews to the Decision Making Process”.

Decision-Making Model will be brought back at the next CLC meeting, March 19, 2012 for vote. B. Relocation of Bookstore (1) – Rod Frese Barnes and Nobles will be remodeling the bookstore over the summer and requests a relocation, preferably the SCCR. Discussion ensued. C. Strategic Plan (2) – Steve Schultz The Strategic Committee made the recommended changes to the Strategic Plan and is requesting approval. College Learning Council Meeting Minutes March 5, 2012 Page 3 of 5 “Motion to approve the Strategic Plan 2012-2015.”

Motioned: Ann Marie Wagstaff Seconded: Susan Regier

Motion: Carried. D. Grant Oversight Committee Charge (2) – Michael Carley CLC made the following recommendations: 1. Change “Business Office representative” to Director of Finance/Administrative Services. 2. Correct typing errors.

Mr. Carley is requesting approval of the Grant Oversight Committee Charge with recommendations.

“Motion to approve the Grant Oversight Committee Charge with amendments.”

Motioned: Russell Fletcher Seconded: Jorge Lopez

Motion: Carried.

VI. Subcommittee Reports A. Enrollment Management Committee Discussion will continue at the next meeting, March 12, 2012, over problems with the scheduling matrix. The Committee had a presentation on ODS Reports which are accessible to Division Chairs and will have training March 26, 2012. B. Grant Oversight Committee/Grant Progress Reports Grant Oversight will meet March 6, 2012. C. Budget Committee The District is requesting that the Budget Committee develop two budgets. Discussion ensued. D. Strategic Planning Committee The Strategic Planning Committee has been going through a plethora of Program Reviews that will soon be brought to CLC for approval and will make recommended changes to the Program Review document, aligning it with the matrix. VII. Other Reports A. President College Learning Council Meeting Minutes March 5, 2012 Page 4 of 5 Communication Studies, Mathematics, History and Studio Art were approved by ACCJC and forwarded to the US department of Education.

The Tulare County Office of Education and the Educational Tulare County Credit Union’s special recognition event is scheduled for October 17, 2012.

An Educational Master Plan open forum will be held after March 14, 2012. B. Accreditation All recommendation changes are due to Mrs. Benander and Mr. Schultz by March 9, 2012. March 19th, Mrs. Logan will receive all the changes and begin updating the report. The final Accreditation Report will be submitted to the Steering Committee March 27, 2012 and placed on the web. On April 2, 2012 there will be a Special Session of CLC to present the Accreditation Report to the whole college. April 16, 2012 CLC will vote on the approval of the Accreditation Report then forwarded to the Board. C. Academic Senate D. Curriculum Committee E. Basic Skills Committee The Basic Skills Committee did not meet in February but is scheduled to meet in March. Basic Skills has a taskforce that is working on the Summer Bridge Program and meets bi-weekly. Discussion ensued. F. Student Learning Outcomes Committee Mrs. Syrdahl is encouraging faculty to register for and attend the Student Engagement and Assessment Conference at Bakersfield College March 16, 2012 from 8:00am - 3:30pm.

The new CurricUNET assessment module is online and training will be held. G. Facility Planning Advisory Committee H. Marketing and Outreach Committee I. Information Technology Committee The Information Technology Committee reminds faculty and staff to utilize inside PC for announcements. Discussion ensued. J. CCA CCA nominations are open for next year’s vote. The Spring newsletter is out. K. CSEA L. ASPC ASPC is gearing up for elections. Friday, March 9, 2012 is ASPC’s free Cinema event featuring an array of PG movies. M. Other VIII. Future Agenda Items IX. Adjournment College Learning Council Meeting Minutes March 5, 2012 Page 5 of 5 Meeting was adjourned at 4:14p.m. by Mrs. Lala.