MINUTES Board of Trustees Illinois State University
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MINUTES Board of Trustees Illinois State University October 22, 2010
The Board of Trustees convened at 9:00 a.m. on Friday, October 22, 2010, in the Old Main Room of Bone Student Center, Illinois State University, Normal. Chairperson McCuskey called the meeting to order and Trustee Maitland called the roll.
The following members were present. Trustee Jay Bergman Trustee Anne Davis Trustee Bob Dobski Trustee Betty Kinser Trustee Joanne Maitland Trustee Mike McCuskey Trustee Sean Palmer
A quorum was declared. Also present for the public session were: President Al Bowman Vice President & Provost Sheri Everts Vice President for Finance & Planning Dan Layzell Vice President for Student Affairs Steve Adams Vice President for University Advancement Erin Minne Assistant to the President Jay Groves Board Legal Counsel Jane Denes
APPROVAL OF AGENDA Chairperson McCuskey: Is there a motion to approve the meeting Agenda? Trustee Maitland so moved and was seconded by Trustee Kinser. Motion made, seconded and vote recorded as all members present voting aye.
APPROVAL OF MINUTES Chairperson McCuskey: We need to review and approve the Minutes of the July 23, 2010, meeting. Trustee Dobski so moved and was seconded by Trustee Maitland. Motion made, seconded and vote recorded as all members present voting aye.
CHAIRPERSON’S REMARKS Good morning everyone, and thank you so much for coming today. I want to start by thanking the Campus Communication Committee for organizing this morning’s discussion hour. Our Alumni magazine is a real point of pride for Illinois State, and it is wonderful to see this award-winning publication is getting even better.
I was sorry to miss last week’s outstanding Homecoming activities. My wife, Brenda, had rotator cuff surgery, so I have been busy assisting her with follow-up care. I heard great things about this year’s Homecoming events, and I am sure you will hear more from our Trustees in just a few minutes.
I want to congratulate President Bowman and the entire faculty, staff and student body. Our latest graduation rate and freshman to sophomore retention rate are both historic highs for the University and speak volumes about the quality of this institution. You might have missed the Sun Times article by the owner of the Sun Times, Jim Tyre, an ISU graduate. They listed the retention rates recently of all the state universities and we are right behind the University of Illinois in retention and well ahead of all of our brother and sister institutions in the state of Illinois. Everyone associated with the state’s public university system faces constant financial challenges and it is gratifying to see that Illinois State continues to enroll a strong number of high-quality students.
Illinois State University Board of Trustees – Minutes Page 1 10/22/2010 Now, I would like to ask the Trustees if they would like to comment on any activities they have participated in since our July meeting.
Trustee Kinser: Actually I won’t cover everything I went to because there was a lot. I started out at 6:00 a.m. on Saturday and didn’t get home until almost 6:30 p.m., so I was exhausted but thankful I was able to do that much. I would like to remind everyone that the Alumni Art Exhibition is still there and I would encourage you to go. The opening was packed and most of the artists were able to come back so I was very happy to see all of the attendance there. I also want to mention the opening of Einstein’s Bagel – it was a really great event. I was fortunate to be the guest coach of the volleyball game, which was a really good experience. It has been a really, really busy two weeks and as everybody knows, I am just glad to do all that I can.
Trustee Palmer: Since the last board meeting I have had quite a bit going on. I did my Trustee-In-Residence about two weeks ago with the College of Arts & Sciences. It was really interesting seeing things outside of the College of Business where I have been the last three years. All the department chairs and the dean seem to be doing a really good job, and they are extremely passionate about what they do. I would like to thank Deb Fox for giving me a great tour. I have also met with attorney Jane Denes to go over the Board’s governing documents and also with Jay Groves to increase my understanding about this position. In addition, I have gone to several student leadership dinners. This past weekend was probably my favorite weekend of the year – Homecoming. It was really fun to talk with alumni and hear their stories about when they were here, and all of them were extremely happy about all the changes that ISU has been making. Some highlights were the distinguished alumni luncheon, getting my picture taken with the Stanley Cup, tailgating and, of course, seeing the Redbirds beat North Dakota. Lastly, over the last month I have decided to take advantage of one of the resolutions that we passed in the summer, which gives fifth year students sophomore year tuition – so I will be staying a fifth year to get a double major in accounting and finance and have enough hours to take my CPA, but I think the biggest reason I am staying is it is just too much fun here and I have the rest of my life to be doing what all you guys are doing.
Trustee Davis: I would like to start out by really expressing my appreciation for the time and effort that faculty and staff put in as far as planning our trustee visits. I had the privilege of visiting our Mennonite College of Nursing and I would like to thank Dean Krejki as well as faculty and staff for a really interesting and informative visit. As was with my past visits, I was really impressed with the expertise, the dedication, as well as the commitment of our faculty and staff. I would also like to congratulate our College of Nursing for doubling our student enrollment. That speaks to the kinds of effort they have in terms of instructing our students, and also congratulate them for achieving 100% pass rate for the national licensure exam. As I visited our College of Nursing I was really surprised with our simulation lab. To find out how outdated it was, but I was pleased that we did pass at our May meeting that we were going to have a new lab, so I am as anxious as our faculty to get that lab completed in 2011. It is also apparent that as our student enrollment has increased, we face overcrowding and have less that desirable teaching and learning conditions. I am pleased that the operating budget that we are going to be voting on today includes a proposal for the nursing building and easing that overcrowding situation. I look forward to the Board approving the budget proposal for that building as well as for others. In regards to our Homecoming – I thought last year’s Homecoming was really outstanding and there was just no way that it would be beaten, but I am here to say I was wrong. This Homecoming was just off the chain as they would say. I was very pleased to attend our Athletic and our College of Education Hall of Fame breakfasts to acknowledge our Hall of Famers. The enthusiasm, the school spirit and the crowds were larger than I have ever seen. The parade was the longest that it has ever been and the weather was unbelievably perfect. I understand that the Gala was the largest that we have had yet, and to top it off the Redbirds won the game. Kudos to Stephanie and her entire team for the planning and making it all happen.
Trustee Maitland: What can I follow up on Homecoming with that? I didn’t go to the Gala so hopefully somebody else can give the highlights of that. One of the things I wanted to mention is that I did go to the groundbreaking of the Normal Multi-Center, which will have a different name in the future, but how important that is to ISU and to our students and how wonderful it will be when it is all finished. I attended the Construction Management Annual Fall Career dinner and it was exciting. Their speaker was Bill Smith who is the development manager for the $8.5 billion complex that they put up in Center City in Vegas and some
Illinois State University Board of Trustees – Minutes Page 2 10/22/2010 of you probably have seen it. It was so fascinating – he showed slides of the dining areas and so forth and it was constructed more for a family type – there is only one casino in the construction of all of the development as I understood, but beautiful residences that I believe start at around $1.2 million. Also, I was an honorary volleyball coach and attended the State of the University Address by President Bowman and he has things so under control that there was only one question from the audience. I also attended Reggie’s dinner, which honors the scholastic athletes and it is just unbelievable the number that walk across and receive recognition because of their scholastic standing – I believe there were 60 with a 4.0, and I don’t know how they do it with all the rigorous training and volunteer work that they do as well as their studies. And again, Homecoming was wonderful and the crowd was so enthusiastic and I hope we can get them back next year without the Cup.
Trustee Dobski: The presentation by Stephanie, Brian and Annette about the Alumni News publication certainly shows that we are in tune with what is going on in technology. The Reggie awards, which Joanne mentioned, was great. Again, those athletes that maintain those grade point averages and not just going out for their specific sport but the volunteering and the other things they do on campus that also is factored in their to honor them, but again it is our leaders of the future learning how to budget their time and to develop themselves not just in academics but overall so it is a great honor and they do a great job. My Trustee-In- Residence was with the College of Business and that has certainly come a long way. When I went to college in the 60s what they have at that building now is just amazing how much they bring to the students of reality situations, where these classes show them what they are actually going to experience when they get out in the real world. When I went to college, it was strictly book work and assignments, but these sales meetings and investment programs and the specialty on each part of it is just amazing. It is an outstanding facility and thanks to Dean Johnson and his faculty and staff who did a great job and I appreciate them taking the time to show me around. Again Homecoming parade – you can’t say enough. I have never seen so many kids in my life. The Gala, again, Dean Majors, everyone kept saying after the dinner – how are we going to top this next year because you were not given a program so you didn’t know what was coming next and when the marching band came out at the end – it was unbelievable – such spirit and just a great top of the whole Homecoming.
Trustee Bergman: I will be doing my Trustee-In-Residence with CAST in the near future and look forward to it. I have attended all of the home football games and also the game at Northwestern for a total of five games – three of them it rained, one was windy – luckily the only one with good weather was Homecoming. I also attended many of the events at Homecoming and just to echo what everyone else said, it was one of the best that we have had.
I would like to take a couple of minutes to touch on the subject that I mentioned at our last meeting and that is the new Illinois Higher Education Finance Study Commission. It is a legislative commission that contains legislators, a couple of public university presidents including President Bowman, a couple of private university presidents, couple members of the Board of Higher Education including myself, and some other people knowledgeable in higher education funding. A couple of concepts that will probably be in the final report are state funding and MAP funding. As you know for a number of years for all the universities if the funding goes up 2%, everybody gets a 2% increase, if it goes down 2%, everybody gets a 2% decrease. We have been talking extensively about incentive funding, realizing that all universities in the state are not the same, but that there needs to be some incentives to achieve certain goals. I am not concerned about ISU, but some of our other universities are having problems in achieving what they should be achieving, so that will be a part of the final report. As far as MAP funding, I think a greater percentage of MAP funding for tuition is going to be geared to community colleges. We should have a final report prior to our meeting in February and if it is worthwhile I will talk to Judge McCuskey and see if I can be put on the agenda to give more of a comprehensive report because what actually comes out of the commission definitely will have an effect on ISU in the future.
Trustee McCuskey: One of the things I want to mention is that the board is a collegial board that really enjoys participating in the University functions and giving back of our time. So when you listen to what everybody does between meetings, it is to enjoy this university. I also participated in one event that the other Board members didn’t and it is because it is a part of the political science department and maybe we will get other Board members here to watch the Constitution Day – this was the second year. Most people don’t even
Illinois State University Board of Trustees – Minutes Page 3 10/22/2010 know what Constitution Day is but through the criminal justice department, this room was filled with students and faculty members to watch the second annual Constitution Day. I invited Justice Bob Stigeman from the University of Illinois. He is a U of I graduate, teaches at the College of Law and lives in Champaign. I brought him over early so he could spend some time around the campus and meet students, and on the way back to Champaign he said he was really impressed with ISU. It seems like there is a lot of energy and people are really enjoying their experience at ISU. It gave me a chance to bring somebody from the outside to give a little ISU roll out the red for them. I appreciate the fact that the criminal justice department let me get the speaker and they want me to get Lisa Madigan for next year and I will work on that if she is re-elected.
PRESIDENT’S REMARKS Thank you Trustee McCuskey. I want to add my thanks to the Campus Communication Committee and everyone who contributes to our Alumni magazine. I receive a lot of positive feedback from our alumni about the quality, content and look of the publication, and these enhancements will make it an even better product.
I also want to echo Trustee McCuskey’s praise for everyone involved with Homecoming. It was a great weekend, a lot of planning went into the weekend and it certainly exceeded our expectations. As you know, our theme this year was “Roll Out the Red” and the University certainly gave the red carpet treatment to our returning alums, our faculty, staff and students and the entire community. The Redbird football game was one of the most exciting in recent memory and the gala at the Uptown Normal Marriot was a perfect way to celebrate 40 years for our College of Fine Arts. The entire Gala production was outstanding, it was very well-attended and it was a mesmerizing evening and the time went by in a flash. A special thank you to our Alumni Relations and Athletics leadership and to all of our Homecoming volunteers who brought us a remarkable week.
As you know, the midterm elections are less than two weeks away—and regardless of the outcome— I am sure all of us will be watching how public higher education will be affected. State universities had been told earlier this fiscal year not to expect any spending authority from the FY2011 appropriation until after the elections and probably not until after the new year.
Illinois State began this fiscal year with a state appropriation of about $80 million—about $5 million less than our FY2010 state budget. Today, just 22.9 percent of our operational funding comes from the state of Illinois. On the positive side, just about all of our FY2010 appropriation has been distributed to the University. Our ability to carefully prioritize and spend our state resources, combined with our complementary revenue streams of tuition, grants and privately raised funds puts us in a strong financial position well into the spring 2011 semester.
These funding streams have helped enhance scholarships, academic and support programs and facilities. They have allowed us to forego layoffs and furlough days. And while we have maintained an administrative hiring freeze on new positions, I am pleased to announce that this fall we have 733 tenured and tenure-track faculty, representing a 5.6 percent increase over the fall of 2008.
As Trustee McCuskey said earlier, we are very proud of our 2010 freshman class and equally proud of our entire student body. During my State of the University address, I shared a 10-year perspective that truly spotlights how far Illinois State has come academically in just the last decade.
In the year 2000, our ACT composite was 22.7, this year it is above 24 for our 3,190 freshmen. In addition, this year, almost 29 percent of our freshmen scored a 26 or above on their ACT, while in 2000 it was just over 17 percent. Our graduation rate in 2000 was 64 percent, which even then was above the national average, and today it is a record 70.4 percent. Our freshman to sophomore retention rate has also risen a half- dozen points since 2000, equaling a historic high of 85 percent.
Chairperson McCuskey: This is something that we haven’t pounded the drum on because if you look at the Sun Times article on the freshman to sophomore retention rate - 10 years ago we are talking about a retention
Illinois State University Board of Trustees – Minutes Page 4 10/22/2010 rate around 80%. There are only two public universities in the state that have 80% or higher – the University of Illinois and Illinois State, so we have been doing that for over 10 years.
President Bowman: Nationally, graduation rates are actually declining slightly and we are moving in a positive direction. As we approach the end of October, student recruitment for the fall 2011 class is already in full swing. We have welcomed impressive numbers of prospective students and their families to several on and off campus events, and we will work toward attracting another strong applicant pool, despite the beginning of a period where we will see the population of high school students trending downward across the country.
To aide in our recruitment of high-quality students, I announced last month that beginning with the fall 2011class—we will commit an additional $500,000 annually for merit-based scholarships for academically talented incoming students. This is an important step that I know will make us even more competitive than we are today.
I have told you on many occasions that Illinois State has more nationally ranked programs and nationally respected faculty than at any time in our history. Included in your materials today is a publication that displays faculty and staff member excellence outside of the classroom. “Beyond the Classroom” is a publication produced by the Office of Media Relations—it highlights some of the great many scholarly and research activities performed by Illinois State faculty and staff members each day—and I hope you will get a chance to read the impressive stories.
Also included in your material today is information about the Central Illinois Regional Broadband Network. Governor Quinn visited Illinois State to announce the launch of a nearly $100 million project to bring broadband service to underserved schools, hospitals and businesses in 55 Illinois counties. The project will create more than 650 jobs and construct more than 1,000 new miles of high-speed fiber optic broadband infrastructure. The project, made possible by state, federal and private funding, is the work of the Illinois Broadband Opportunity Partnership, a statewide consortium of public and private sector partners led by Illinois State University and the Illinois Department of Central Management Services. Upon completion, the expanded broadband network will serve more than 285,000 businesses and nearly four million households. I am pleased to report Illinois State moved up in its overall ranking among “America’s Best Colleges” and improved in several criteria used to determine the annual U.S. News & World Report rankings, according to information released in August. The University moved to 156 in the “Best National Universities” category, up from 162 in last year’s ranking. The “Best National Universities” category includes 262 American universities that offer a wide range of undergraduate degrees as well as master’s and doctoral degrees. Illinois State’s improvements came in the sub-categories of Acceptance Rate, Average Freshman Retention Rate, Percent of Classes of 50 or More and Percent of Faculty who are Full-Time. The search for our next Dean of the College of Arts and Sciences is underway. The search is being chaired by Professor Paul Borg and we are utilizing the consulting services of Greenwood, Asher and Associates. That search will continue through the academic year and we plan to have the new Dean in place before the next academic year begins.
I also want to alert you that Illinois State’s Chief of Police Ron Swan will retire November 30th after 27 years of outstanding service to the University, to the community and to his profession. There will be a reception for Chief Swan on Wednesday, November 17, from 2 until 4 p.m. in the Old Main Room, and I hope you can join us—but Ron, I wanted to say at this meeting how much your service has meant to all of us at Illinois State. We wish you well and we thank you chief.
I also want to congratulate our photographer, Lyndsie Schlink, who has received a University and College Designer excellence award for her work on the 2009 Admissions Viewbook. A majority of the photos you see in our print and electronic publications come from Lyndsie, and she does an excellent job.
Illinois State University Board of Trustees – Minutes Page 5 10/22/2010 In early September, Illinois State celebrated the creation of the Hobart and Marian Gardner Hinderliter Endowed Professorship. This is the second endowed professorship to be fully funded at Illinois State. Also our Center for Entrepreneurial Studies has been named in memory of George and Martha Means through a major gift from their estate. In addition, retired educator Louis Miglio has created two $100,000 scholarships —one in History and one in Geography-Geology. These are just a few of the many private gifts that will be recognized by Illinois State this year.
On to campus construction projects—work on the Student Fitness Center and McCormick Hall project is progressing nicely. The process of preparing the building for occupancy has begun and will continue through each area as contractors complete their portion of the work. Exterior work continues with the grading and applying top soil and planting of grass seed, installation of pedestrian lighting, and the replacement of the last section of sidewalks, curbs and gutters along University Street. University Street will reopen for traffic in January of 2011. Moving of the occupants into the new building will begin in mid-November with Campus Recreation Services. Both the School of Kinesiology/Recreation and the Health Promotion and Wellness Office are scheduled to be moved between November 29th and December 3rd. The entire building complex is on schedule for opening in January 2011. A dedication ceremony is being planned for Friday, February 18, 2011.
Phase III of the state funded Life-Safety Improvements in Stevenson and Turner Halls and the Stevenson- Turner Infrastructure Enhancement projects are substantially complete with final punch list items being addressed in Turner Hall. Occupants have been moved back into the building and classes resumed with the beginning of the fall semester. With the completion of these projects, both Stevenson and Turner Halls have upgraded life-safety, mechanical, electrical and plumbing systems as well as new curtain walls, windows, entrances and restrooms.
Phase III of the renovation of Stroud Auditorium is underway. This project consists of the replacement and upgrade of mechanical air handling equipment, expansion of electrical services throughout the auditorium, and upgrade of the theatrical lighting capability, controls and catwalk system. The objective of the project is to enhance academic usability and ease of maintenance. New seating will be installed and the auditorium will be ready for use in January 2011.
The Watterson Dining Commons has gotten a lot of feedback and praise from not only returning alumni, but also our students. We have been undergoing renovations for the past year. The project was divided into six phases so the dining center could remain open throughout the school year. As part of the Residence Hall and Dining Long-Range Plan, the project includes the renovation of the existing kitchen area and the renovation of the existing food court area. There will be new automated systems and appliances in support of health, sanitation, safety, food preparation and sustainability.
Contractors began work on the Watterson Towers Interior and Exterior Renovation in May and are repairing and patching deteriorated portions of concrete on the exterior center tower section as well as sections of the south tower. Contractors are also working on phase II of the interior that includes the top two houses of the south tower, Van Buren and Clay.
With anticipated growth in student enrollment, the Mennonite College of Nursing will undergo an expansion of instructional space. The new structure will be located on the corner of Locust Street and Normal Avenue, where the former Modular Faculty Office Building once stood. The facility will house graduate and undergraduate assessment labs, classrooms, patient simulation areas and offices. It will be outfitted with state-of-the-art clinical simulation and recording equipment, bringing the latest pedagogical techniques to Central Illinois’ Mennonite Nursing program. Coupled with an aggressive project schedule, construction will commence in December 2010, occupancy in summer 2011 and classes to start in fall 2011.
Finally, meetings are underway with American Campus Communities to finalize design and obtain pricing for the Redevelopment of Cardinal Court. Demolition of the current facilities is scheduled to begin in February 2011. For regular updates on all projects, visit the University’s home page and look for the Construction Updates link.
Illinois State University Board of Trustees – Minutes Page 6 10/22/2010 Congratulations to the athletics department with the new Comcast SportsNet Chicago agreement for Redbird men’s basketball games. With Comcast Spotlight unable to fund television production like they have been the two previous years and the inability to get the signal into the Chicago land area due to other contractual agreements, Sheahon Zenger and his staff were able to secure an even better alternative. The Redbirds will have four games on Comcast SportsNet Chicago, which reaches 4.7 million homes via cable, DirectTV and Dish Network.
In addition, ISU Athletics in-house television production, Redbird Productions, has taken another huge step with the completion of the video control room in Redbird Arena. The 300 square-foot control room, with an additional 250 square-foot office and editing space is HD ready and provides a permanent location for video board production, as well as an enhanced learning environment for ISU students.
Staying with the technology theme, the athletics department also underwent a redesign of GoRedbirds.com, the department’s website. The new site not only offers a sleek look, but also more video, social media and interactive features. In addition to GoRedbirds.com, the athletics department also launched its new state-of- the-art RedbirdExperience.com. This site is the department’s recruiting solution to the void that was left when the NCAA opted to ban media guides for recruiting purposes. Not only does the site offer an inside look into each athletics program at Illinois State, but also the University and Bloomington-Normal community.
That takes care of my initial comments this morning. I would now like to call the spokesperson of the Campus Communication Committee, Theresa Sanchez, to the podium for a report.
CAMPUS COMMUNICATION COMMITTEE Good morning. The Campus Communication Committee would also like to thank Stephanie Epps and Brian Beam for their presentation on the new Alumni Magazine layout and UMC masthead. Alumni Relations is doing a great job of representing ISU!
Last week we celebrated Homecoming here at ISU. The festivities started early as students and staff began decorating their offices, dorm rooms and hallways, and ended with a football victory over North Dakota State and the Roll Out the Red Gala. Homecoming week was full of activities, and provided ways for everyone to get involved. We want to thank the Homecoming Committee and all who helped work every event, for all of the hard work.
The Committee also wants to thank President Bowman for his commitment to providing raises to faculty and staff. During difficult economic times, President Bowman’s administration has been diligent in their planning and resource allocation, making this year’s merit increases possible. The University continues to serve students, parents and the community well, with everyone doing their part. And while our fiscal situation is currently strong, it is important that we receive our state funds in order to continue the level of excellence given in the work we do. We ask the Board to encourage those in state government to release our appropriated funds in a timelier manner this year.
On October 12 the American Democracy Project, Student Government Association, Political Science Club, College Democrats and College Republicans brought a great event to the ISU Brown Ballroom. That night over 1,000 people attended a debate between Democratic Congresswoman Debbie Halvorson and her Republican challenger Adam Kinzinger. SGA President David Marquis also served as one of the moderators. These groups did a wonderful job of organizing and managing this event. And they brought more campus awareness to the importance of voting. With elections coming up next month, it is more important than ever for each citizen to exercise their right to vote.
The Committee would also like to thank President Bowman and the Board of Trustees for their tireless efforts in securing resources for endowed centers such as the recently endowed and newly formed George R. and Martha Means Center for Entrepreneurial Education. With nearly a three million dollar endowment provided for by the family of George R. and Martha Means, the center is slated to have its grand opening on
Illinois State University Board of Trustees – Minutes Page 7 10/22/2010 Friday, November 12, 2010.
Lastly, the Committee would like to congratulate Chief Ronald Swan on his retirement at the end of November. Chief Swan has served the ISU community well over many years. He was instrumental in bringing diversity to our university police department, and has been a true leader on this campus. Thank you, Chief Swan, for your many years of service, and good luck in your future endeavors!
President Bowman: Thank you Theresa. Now I would like to call Phil Adams to the podium for the legislative report.
LEGISLATIVE REPORT Mr. Adams: Thank you and good morning. Obviously the election is coming up and following that we will have the veto session, which will begin officially November 16. But prior to that the Senate will be in session on the 4th to attempt to take action on a House bill that has passed at the end of the regular session, which would fund the payments to the various state pension systems by borrowing those monies. Those votes were not there in the Senate during the regular session. There are those who think that after the election it might be possible to get that done. When they come back into the veto session, one of the things that we are going to attempt to do is re-pass the bill that would have allowed short-term borrowing for the universities. That bill was poorly drafted in the original form. There are some changes that need to be made – I would say now it is a 50/50 proposition. As with anything in this veto session, several of the races that have to be decided in the next 12 days are going to influence whether that happens or how much legislation is going to be allowed to be debated period. But we do need to get it redone. There are time constraints in that current bill that make it virtually unusable for most of us. We, of course, aren’t one of the people in the front of the line that think they are going to need to use this, but I know the presidents are working on a letter that is going to go to all of the four legislative caucus leaders and maybe we will get some good response on their part. Other than that we don’t intend to be doing anything in that session. One thing I do want to mention is that later this morning you are going to be asked to vote on a resolution transferring a program that has been here since 1997 from our administrative control to Chicago State University. It appears to be very simple but it is not. It took a year to get this thing put together and many, many meetings with a lot of heavy lifting and Dr. Chuck McGuire from the Provost Office did about 90% of all of that lifting. We wouldn’t have this in front of you today if he hadn’t stayed with it. So those of us who are very interested in getting this accomplished want to thank Chuck for that. The only other thing I would say about this is this intergovernmental agreement sunsets in August. It is our intention in the next session to take language that exists in our enabling act relative to this program – lift that and transfer that language over into the enabling act of Chicago State. I have had that prepared and am waiting until next year when I will be working with the Chicago State folks. We will start that in the Senate and will let them pick out whoever they think they want to run with. So, hopefully by the end of next session we will be out of this business all together. REPORTS I have three reports for you this morning. With your approval, Trustee McCuskey, I will move to these reports. Report 2010.10/4000.02: Promotions, Tenure and Sabbatical Leave Report Promotion, tenure and sabbatical decisions that take effect in FY2011 are completed in the fall and spring of FY2010. This report outlines the application and review process for those decisions. Also provided in the report are summary data on this year’s applications, rank distribution over the past decade for tenured faculty and lists of the FY2011 changes in status. Report 2010.10/4000.03: Oral English Proficiency Report In 1986, the Illinois General Assembly moved to require that University governing boards ensure the oral English proficiency of all personnel providing classroom instruction. Illinois State immediately put a mechanism in place to comply with the legislative action. Information about our policies and procedures is distributed to all students each semester in the Class Registration Directory. During the 2009-2010 academic year, no complaints were filed about the English speaking ability of instructors at Illinois State.
Illinois State University Board of Trustees – Minutes Page 8 10/22/2010 Report 2010.10/1000.03: Affirmative Action Plan The FY2011 Affirmative Action Plan is a document that expresses Illinois State University’s commitment to achieving equal opportunity in employment, as well as a representation of the University’s affirmative duty to provide a positive multi-cultural experience to our students, faculty and staff members. Represented in the plan, that is included in your packets, are the University’s efforts to increase the visibility of employment opportunities to traditionally underrepresented groups, educate faculty and staff on the recruitment resources and funding available to assist in the advertisement of employee vacancies, highlight the advancements and setbacks in our efforts and set forth expectations for improvements. I would like to thank our Director of the Office of Equal Opportunity, Ethics and Access, Shane McCreery, for preparing this report. ACTION ITEMS There are 15 resolutions for the Board’s consideration this morning. With your approval, Trustee McCuskey, I will move to them now. Resolution 20010.10/32: FY2011 Internal Budget The Illinois Board of Higher Education, as part of its accountability efforts, requires that the Board of Trustees review and approve a line-item internal budget each fall. The specific line-items are provided by the IBHE and match those in our appropriation bill. Also included in this item is a summary of FY2010 projected and actual revenues. Summary tables provide budget and expenditure information by sources of funds. I would like to point out a few of the more pertinent features in this report.
Table 1shows that actual revenues from all funds sources in FY2010 are about $5.1 million more than estimated, due to increase in restricted revenue and Bond revenue. Table 1 also shows that we are projecting about a $6.6 million increase in revenue in FY2011— a 1.8 percent increase over what was generated last year. Most of that increase will come from tuition revenue increases, while the proportion of the University operations and grants that is funded from State appropriations is expected to continue to decline. Less than 25 percent of the total estimated institutional revenue will come from State appropriated funds in FY2011. Table 2 shows that 43 percent of our resources are spent on the core functions of instruction, organized research and public service. When academic support is added—a category that includes Milner Library—the proportion reaches 50 percent. Table 3 provides another look at how our revenue is spent. This table shows that 54.4 percent of our resources are spent on personal services and benefits. It underscores how labor-intensive a university is— and this is just an average. Contractual services, the second largest category, include our utility expenditures. Another $3.1 million will go to the Illinois Department of Central Management Services for Group Health Insurance. I ask your approval of this resolution. Chairperson McCuskey: Is there a motion to approve? Trustee Davis so moved and was seconded by Trustee Dobski. Any discussion? Trustee Maitland: I just have one observation – the University income fund revenues is due in large part to better than expected student retention – I understand that, but as well as higher collection rates and outstanding tuition receivables – are we doing a better job of collection? President Bowman: That is part of it. Our people that work with collections actually have done a very good job, but the payments received from the student body as their families pay their bills have been very strong, and that added to the bottom line. Chairperson McCuskey: Motion made, seconded and vote recorded as all members present voting aye.
Illinois State University Board of Trustees – Minutes Page 9 10/22/2010 Resolution 2010.10/33: FY2012 Appropriated Budget Request: Operating and Capital Each year at this time the University asks the Board to approve its appropriated funds operating budget request and its capital appropriation request to the Illinois Board of Higher Education. For FY2012, Illinois State is seeking an additional $7.3 million in State appropriated funds to support core programs and services, an increase of 9.2 percent over the FY2011 appropriation. We have requested $4.1 million for salary increases, which represents 3 percent of the appropriated funds personal services base. As you know, maintaining new and existing facilities is critical to the University and our needs continue to increase. Our backlog of deferred maintenance on campus exceeds $450 million and it is in the State’s best interest to protect their investment in state-built facilities. While our Capital Request addresses some of the larger rehabilitation needs, there are numerous smaller projects for which resources our needed. The FY2012 request includes $2.5 million in deferred maintenance funds, which is about one percent of the general revenue deferred maintenance backlog.
In addition, we are requesting just over $669,000 to support the Mennonite College of Nursing Doctoral Program. The state estimates that by 2020, Illinois could be facing a shortage of over 21,000 nurses. Many students interested in becoming students are turned away from Illinois nursing programs each year because of faculty shortages—and our program is designed to address that shortage.
On the capital side of the equation, we request $ 251.5 million in state appropriations for FY2012, which includes $1.5 million for a Capital Renewal project. The capital projects include the Milner Library Rehabilitation, Mennonite College of Nursing Building, College of Education Facilities Rehabilitation, University High School Replacement and Williams Hall renovation. Information about each project is in your packet. The capital renewal project is the Capen Auditorium Rehabilitation. Located in Edwards Hall, Capen Auditorium is the largest assembly room on campus, seating over 700. Although the space has undergone modest improvements over the last decade, it is in need of major renovation. Again, a short description of the project is in your packet. I ask your approval for this resolution. Chairperson McCuskey: Is there a motion to approve? Trustee Davis so moved and was seconded by Trustee Palmer. Any discussion? Trustee Bergman: Mr. Chairman, please note that I will abstain from this vote because it involves the Illinois Board of Higher Education. Trustee Palmer: Do we know how many extra nursing students will be accommodated with the extra funds. Dr. Everts: The plans will eventually double that enrollment and, again, the move is to increase as the capacity allows. Trustee Maitland: We list these in priority – do they ever take them out of our priority list? President Bowman: I don’t believe so. We have changed priority items as we did with the College of Business building. Mr. Adams: It has happened in the past, but not very often. Trustee Maitland: Only at our request? I mean nobody else would say we could give them this much, but we couldn’t do that project because it’s too much? Mr. Adams: There have been times also that instead of going down the normal IBHE list, they will skip around and insert other projects. Kind of like the $17 million project we got for Schroeder that was not in that list.
Illinois State University Board of Trustees – Minutes Page 10 10/22/2010 Chairperson McCuskey: Motion made, seconded and vote recorded as six voting aye and one abstention. Resolution 2010.10/34: Approval of ESCo Contract with NORESCO The Public University Energy Conservation Act allows Illinois Public universities to enter into contracts with Energy Service Companies with the goal of providing cost savings and other benefits to the University. During our July Board meeting, Vice President for Finance and Planning Dan Layzell gave you a background report on this project. Today, we ask your authorization for Illinois State to enter into a contract with NORESCO. Through this agreement, the University will incur no initial capital costs, realize long-term savings, achieve consistent levels of system functionality, receive environmental benefits and reduce our deferred maintenance backlog. We will also be able to finance the project through an installment payment or lease- purchase agreement over an extended contract term. I ask your approval for this contract.
Chairperson McCuskey: Is there a motion to approve? Trustee Dobski so moved and was seconded by Trustee Maitland. Any discussion? Motion made, seconded and vote recorded as all members present voting aye.
Resolution 2010.10/35: Authorization to Decommission and Demolish Cardinal Court As you remember, during a special meeting in June of this year, the Board authorized the redevelopment of student housing facilities on the Cardinal Court site. This resolution asks the Board to declare the current Cardinal Court buildings physically and structurally unfit for occupancy as student housing and for the University to demolish the buildings and remove the facility from our Auxiliary Facilities System. I ask your approval of this resolution.
Chairperson McCuskey: Is there a motion to approve? Trustee Palmer so moved and was seconded by Trustee Maitland. Any discussion?
Trustee Palmer: I don’t know if you have seen the computer diagram of what it is going to look like, but it is going to be unbelievable. I am really excited for it.
Chairperson McCuskey: Motion made, seconded and vote recorded as all members present voting aye.
Resolution 2010.10/36: Hovey Hall Improvements As you know, last Christmas Day, a concrete façade column at the northeast corner of Hovey Hall failed and collapsed. During the clean-up, an employee of Stark Construction was killed when a strap securing the column to their excavator broke. An examination of the remaining columns and concrete facing attached to the building determined the columns must be replaced and the facing must be repaired to maintain safety of the facility. In addition to the column replacement and facing repairs, we would like to remodel the first floor of Hovey Hall and move our Financial Aid office into that space.
For several years, students, parents and visitors have commented that it would be more convenient if the Admissions office and the Financial Aid office were in closer proximity to each other. Admissions is on the second floor of Hovey, but Financial Aid is currently across the Quad in Fell Hall. By moving Financial Aid to the first floor of Hovey, we will create a “one stop shop” to address admissions and financial aid needs more quickly and conveniently. Payroll and Comptroller staff members occupying the first floor of Hovey, are being relocated to the JMG Building in Uptown Normal.
The resolution requests authorization to spend a total of $5.5 million for the three-part project. Each component is highlighted in your materials. The source of funds will be Certificates of Participation, a borrowing method you have approved for past construction projects. I ask your approval for this resolution.
Chairperson McCuskey: Is there a motion to approve? Trustee Kinser so moved and was seconded by Trustee Palmer. Any discussion?
Illinois State University Board of Trustees – Minutes Page 11 10/22/2010 Trustee Bergman: I am not opposed to this but I am just throwing out an idea that the University could consider and that I think would make things even better. If you recall Hovey Hall, the quad side is Georgian style, which is a style of many of our buildings on campus. The front part that we are remodeling, I am not really sure what style it is. My thoughts would be that I would rather spend a little more money and instead of fixing the concrete facade on that part of the building, rebuild it as a Georgian façade – bring the red brick around with Georgian style columns, and we would have a really attractive looking building right at the end of North Street that would mirror the style of our campus. What we are looking at now doesn’t really mirror anything. If we are spending $5.5 million to do this work, I don’t know what the difference would be, maybe another million or two to strip off the concrete and replace with red brick and whatever else we have to do. I think we would have a much more attractive building.
President Bowman: We will certainly look at some of the renderings. Dan, would you like to comment?
Dr. Layzell: Actually the current design plans that we have do include red brick on the front up part of the way and then there will be a lightweight essentially stucco-like material that will be above it that has been recommended to us by our architects and structural engineers. But as we consider the design and think about the entryway, that being the entryway off of Uptown Normal, are trying to incorporate some of the Georgian architecture into that look.
Trustee Bergman: What are the new columns going to look like?
Dr. Layzell: They will have brick up about 8-10 feet and then they will have drivet.
Trustee Bergman: Again, and I am sure your people know more than I do, but with the drivet product there has been a lot of law suits because it leaks.
Dr. Layzell: Right, and we will certainly be sure as we work through the project to make sure whatever material is used above the brick is well guaranteed.
Trustee Dobski: So these are the numbers that are already in from the bids?
Dr. Layzell: No, this is our estimate based on working through the assumed costs. We can’t go out to bid until we get approval from the Board.
Chairperson McCuskey: One of the things I am sure, Dan, that you will look at is the continuing aspect that we heard this morning of using the University magazine to show off the changes of the University to attract people back to campus to show it is a changing campus. This is an opportunity that Trustee Bergman is pointing out to make the drive-by look an improvement that jumps out at people. Much like what we are going to see this afternoon when we tour the student recreation center, which certainly has an attractive face as a new part of the campus, and the new business building that all new students get to go through to show them part of the campus. I am sure the University administration will think of this in the best light, but the Board is willing to spend the money to make the face of the University something that is attractive and gives us a positive view from the street.
Trustee Palmer: I think it is a really good idea to have the financial aid office in the same place as admissions. It will make it easier, especially since freshmen don’t know their way around the quad.
Chairperson McCuskey: Motion made, seconded and vote recorded as all members present voting aye.
Resolution 2010.10/37: Linkins Dining Center Air Handling Unit Replacement Linkins Dining Center opened 46 years ago, and the facility’s original seven air handlers are in need of replacement. We ask the Board authorization to proceed with the replacement at a cost not to exceed $1.5 million—with the funds coming from Campus Dining Bond Reserves. I ask your approval for this resolution.
Illinois State University Board of Trustees – Minutes Page 12 10/22/2010 Chairperson McCuskey: Is there a motion to approve? Trustee Davis so moved and was seconded by Trustee Dobski. Any discussion? It is amazing all of these things that we are renovating. Everything has a useful life and we know from Cardinal Court, we are passed the useful life on most of these buildings. Motion made, seconded and vote recorded as all members present voting aye.
Resolution 2010.10/38: Watterson Commons: Replacement of Roof, Windows and Emergency Exits Watterson Commons and Towers are also facilities past 40 years old, and the dining center serves more than 3,500 east campus residents. The current roof on Watterson commons is 22 years old and is at the end of its useful life. The existing single-pane windows are original to the building and not particularly energy efficient. The emergency exit doors are also originals and no longer seal properly. We request authorization for a replacement project not to exceed $1.5 million, with funds coming from Campus Dining Bond Reserves. I ask your approval for this project. Chairperson McCuskey: Is there a motion for approval? Trustee Maitland so moved and was seconded by Trustee Dobski. Trustee Dobski: With the size of that building, is there going to be another one and another one after this – when are we going to come to a completion? President Bowman: Another two years we will be done with the dining portion. So we are doing it in phases. Chairperson McCuskey: Motion made, seconded and vote recorded as all members present voting aye. Resolution 2010.10/39: Rehabilitation of Schroeder Hall - Phase II Enhancement Several years ago, the Board approved the renovation of Schroeder Hall as part of an $18.7 million state funded project. The initial project was completed and we still have some unexpended funds from that capital appropriation. We seek to further enhance the building by addressing interior wall protection and acoustics. Exterior work includes cladding for the chiller facility, tuck-pointing of existing brick walls and replacing light poles. The project is expected to cost $1.9 million with funds coming from the remaining state appropriation. I ask your approval of this resolution. Chairperson McCuskey: Is there a motion to approve? Trustee Palmer so moved and was seconded by Trustee Kinser. Any discussion? This is one that came in under and we were able to end up with $2 million – so the Phase II enhancement is really a bonus? President Bowman: We went out to bid during an economic downturn and bids came in lower than expected. Chairperson McCuskey: Motion made, seconded and vote recorded as all members present voting aye. I will say that there is another example of a good drive-by look. I spent most of my time with Schroeder Hall and I have been in there since the renovation – it is a new building as far as I am concerned. Resolution 2010.10/40: Authorization to Rename College of Business Building State Farm Companies Foundation has been very generous in giving to Illinois State University and our College of Business. In 1999, State Farm provided funding that helped to leverage additional funds for construction of the College of Business Building, which opened in 2005. In addition to financial support, State Farm is also an active partner with many academic, research and service initiatives within the College of Business. More than 4,000 Illinois State alumni work for State Farm, many in leadership roles within the corporation. The naming of the State Farm Hall of Business symbolizes and honors the commitment that State Farm has made to Illinois State University. State Farm’s financial support made it possible for us to construct a state-of-the-art building for our College of Business, which is ranked as one of the top 100 undergraduate business schools in the nation. The company’s ongoing support of academic programs and research has played an important role in helping the College of Business establish its excellent reputation. I ask your approval to rename the College of Business Building to the State Farm Hall of Business.
Illinois State University Board of Trustees – Minutes Page 13 10/22/2010 Chairperson McCuskey: Is there a motion to approve? Trustee Dobski so moved and was seconded by Trustee Palmer. Any discussion?
Trustee Palmer: That building was probably in my top two reasons why I came here. It probably wouldn’t have been here if it wasn’t for State Farm, so I am all in favor of this. Chairperson McCuskey: I think that is a perfect and appropriate comment. It is the jewel on the quad. Motion made, seconded and vote recorded as all members present voting aye.
Trustee Dobski: We have Willie Brown from State Farm.
President Bowman: Glad to have you in the audience. Willie Brown, retired Vice President from State Farm Insurance and a proud Redbird.
Resolution 2010.10/41: Approval of Intergovernmental Agreement For the past 13 years, Illinois State University has housed the Illinois Institute for Entrepreneurship Education. Over the past several years, the mission and focus of the IIEE has shifted with changing needs and demographics to be entirely focused in the Chicago area. Chicago State has indicated its willingness to permanently house the IIEE, and to that end, we have put in place an intergovernmental agreement subject to the approval of this Board and the Chicago State Board of Trustees. I ask your approval of this resolution. Chairperson McCuskey: Is there a motion to approve? Trustee Maitland so moved and was seconded by Trustee Kinser. Any discussion? Trustee Bergman: What more specifically is the Illinois Institute for Entrepreneurial Education? Chairperson McCuskey: Chuck, would you like to take this? Dr. McGuire: It was originally designed as a legislative commission that would create entrepreneurship education within universities. Its mission has shifted through the board of directors of that organization more towards the Chicago high school groups, towards actually developing entrepreneurial education and entrepreneurial efforts within the high school groups. Their focus has been completely within the Chicago high schools over the last seven or eight years, whereas our entrepreneurship program is developed more in the academic realm. Trustee Bergman: So this program basically involves faculty from whatever institution going out and working with high school students? Dr. McGuire: They actually work with the high schools in the Chicago area now as opposed to the university setting. Chicago State is much closer in mission to that group. Trustee Bergman: Well I guess that would bring up the next question in terms of Chicago State. Chicago State is without question the worst run public university in Illinois, and if there were a contest for the worst run in the nation it would be on the short list. We have Governor State and Northeastern Illinois. Why are we giving this to Chicago State? Dr. McGuire: I honestly can’t comment on the quality of the institution. I know their mission is much more closely tied to the high schools within the Chicago area, and for that reason that both the staff and the Board of Directors of the IIEE and our faculty here feel it is a much better fit for IIEE with Chicago State. Chairperson McCuskey: Chuck, the mission has totally changed half-way through the program so that if we were back in 1997 and somebody wanted to talk about us being involved in this IIBB, which would be to go into the public high schools in Chicago, which are predominantly African American, Chicago State would probably have gotten this in 1997 and we wouldn’t have sought it at all. Dr. McGuire: This is correct. Trustee Davis: Chuck, today this program is being currently administered by ISU.
Illinois State University Board of Trustees – Minutes Page 14 10/22/2010 Dr. McGuire: It is, the College of Business has been acting as the administrative oversight body for IIEE since 1997, and there is very little relationship between the College of Business or Illinois State and what IIEE is doing at this point. Mr. Adams: The board has one legislative member that is still on board, Representative Nekritz, as is the Speaker’s staff, who has been helping us move this project along. We did contact two of the other smaller schools and they didn’t feel that they had any mission that would fit in with this program. Of course, the downstate schools were in the same situation as we were, so by some process we ended up going that route. They were excited about it and, of course, they approved it at their last Board meeting. The one current state representative who is on there has been involved in the process, understands what we are doing and supports it. Trustee Maitland: Funding comes from the state? Mr. Adams: We have funding that we got for this project exclusively that we switched maybe around 2000 and put it in our base and we will be transferring that amount to them. Chairperson McCuskey: Motion made, seconded and vote recorded as all members present voting aye. Resolution 2010.10/42: Approval of Campus Security Force The Illinois State University Police department has 24 deputized officers, including department administration. The officers provide protection to the campus 24 hours a day, 365 days a year. In addition to regular police duties, the officers provide money pick up and deliveries to campus offices, lock and unlock campus buildings on weekends and holidays, check campus buildings for unlocked doors and windows, and more. To relieve the police of these non-police duties and to enhance campus security, the University has defined a role for unarmed security services to supplement the ISU Police force. The security services will assist the ISU Police by conducting foot patrols of the ISU campus with an emphasis on the academic quad and residence halls areas. These duties shall include security checks of campus buildings, locking and unlocking of campus buildings at designated times, assisting faculty and staff with access to buildings and offices after hours, providing security for campus special events, assisting with campus escorts and reporting potential crimes to the ISU Police.
The security services will be provided 24 hours per day, 365 days a year. During the academic year, plans call for 2 security officers on the 7 am to 3 pm shift, 3 security officers on the 3 pm to 11 pm shift, and 5 security officers on the 11 pm to 7 am shift. The number of officers will be reduced during holidays and the summer to 2 security officers per shift. Additional security officers will be hired for special events as needed.
The University is seeking to contract with G4S Wackenhut to provide these services, which we believe will enhance the security of the campus. The contract is for three years beginning January 2011 at a cost not to exceed $1,275,000, with the option for seven annual renewals with price increase not to exceed 2 percent for each fiscal year. I ask your approval of this resolution.
Chairperson McCuskey: Is there a motion to approve? Trustee Palmer so moved and was seconded by Trustee Dobski. Any discussion?
Trustee Davis: The $1.2 million, is that for the three years with the option of seven additional years?
President Bowman: Right.
Chairperson McCuskey: Chief Swan, would you come up to the podium. I have a question I am sure you can answer and that is it would appear to me that we are going to be able to free up the police force to do more things that are within their mission and that this is something that will give a stronger campus police force and actually in the long run save some money too.
Illinois State University Board of Trustees – Minutes Page 15 10/22/2010 Chief Swan: Yes, the difficulty that we have had with state university and the services that we render is that we are getting away from our core mission. The core mission of the University police or for any law enforcement agency is the protection of the people and to respond to crimes of protection as well as of property that is involved. The difficulty that we have encountered is that we are being distracted by opening and closing doors, professors that had forgotten to turn their coffee pot off have to get someone to open the door to get into the facility. So those types of things are absolutely critical and with a police force that when you look at the ratio of police to population compared to the other eight state universities, we are at the very bottom. It is critical that we have this augmentation, if you will, of non-armed security guards to take over some of these functions, which absolutely have nothing to do with law enforcement. So, yes, it will free us up to pursue the core mission of the police profession and I think in the end provide a higher quality of police service to the people.
Trustee Kinser: Does this mean that Chief Swan is not going to retire because your job would be easier if you stay here?
Chief Swan: Well it has been a great honor to be at this university for 27 years and it hardly seems like that long, and thank you for the privilege of allowing me to serve as chief of police.
Trustee Palmer: Campus security for students this year has been a huge concern based on the amount of crime alerts. I have been informed it has all been off campus, but I still think that this resolution will put students more at peace of mind, at least while they are on campus.
Chairperson McCuskey: Well I hope by passing this we won’t have problems, but those of us that live in Champaign/Urbana know that students have been beaten regularly around campus and it is a problem that the university and local police are trying to find out who is doing this, but it is a number of groups of people who are attacking individuals who are alone after midnight and it has been a regular event on campus. Northern Illinois is looking for a missing student as we speak, so you are correct that campus security is something that needs to be strong and it needs to be something that makes students feel secure.
V.P. Steve Adams: I want to introduce two people who are here from Wackenhut. The manager of business development Mr. Aaron Fisher and we also have Mr. David Wackenhut who is the general manager of the Bloomington area office – central and southern Illinois operations, and they also have the State Farm contract, which ties into what we were talking about earlier as far as State Farm’s commitment to Illinois State University, so we are most definitely looking forward to working with the Wackenhut people.
Chairperson McCuskey: Motion made, seconded and vote recorded by all members present voting aye.
Resolution 2010.10/43: Contract for Milner Library Journal Subscriptions EBSCO Industries is the primary periodicals and electronic database for Milner Library. Previously, the Board had authorized Milner to spend up to $2 million for journal subscriptions annually for the past five fiscal years. Due to increase in the number of data bases and subscriptions, the renewal for FY2011 is rising. We seek authorization to increase from the currently approved $2 million to $2,200,000 for FY2011 and for future fiscal years with expenditures not to increase by more than 10 percent annually for additional services. I ask your approval of this resolution. Chairperson McCuskey: Is there a motion to approve? Trustee Davis so moved and was seconded by Trustee Kinser. Any discussion? Trustee Dobski: Is this strictly the paper format of subscriptions? I would think with technology that would be diminished, but it sounds like it is increasing still? President Bowman: Actually there are a number of electronic data bases and those are growing and they are very expensive. They are important but paying for access has been an expensive proposition and it will increase in the out years.
Illinois State University Board of Trustees – Minutes Page 16 10/22/2010 Trustee Maitland: But we are approving for just 2011, but will still come back annually? President Bowman: Right. Trustee Bergman: Are we sure that is the way this reads? It’s with the option of three renewals – so we are approving one year, but we don’t have to approve the three additional options as long as it is no more than 10% of the prior year – so in reality we are approving up to four years. Chairperson McCuskey: We got a built-in you might say a cost of living. Is there anyone from Milner here that would like to comment further? Dean Wastawy: Most of the data is electronic bases where the students have access from anyplace on campus or through their university ID, and they will be able to do that from anywhere in the United States. We are reducing the number of print volumes in favor of electronic access and usually this information is scholarly in nature – it is not something that is free and it goes up yearly between 8-13%, so ten percent is what we usually pay in addition. However, most of the state universities are in a consortium and in this consortium the lead negotiator was University of Illinois and negotiated that deal so we are moving some of the data bases that we have purchased for higher prices into that group of data bases in order to get reduction. So we have moved that from other sources in order to reduce that total cost of electronic information. Chairperson McCuskey: Motion made, seconded and vote recorded as all members voting aye. Resolution 2010.10/44: Approval of Campus-Wide Wireless Initiative Wireless connectivity for a college campus is no longer a convenience for students and faculty—it is an expectation. While 75 percent of our residence halls will have full wireless coverage by next fall, only 15 percent of our academic and common areas have wireless access. Today, we ask Board authorization for a three-year, $3.3 million project for hardware and related costs to install wireless access to all academic buildings, non-academic buildings, athletics facilities and target outdoor spaces throughout campus. The installation timeline is included in your materials. I ask your approval of this resolution. Chairperson McCuskey: Is there a motion to approve? Trustee Palmer so moved and was seconded by Trustee Dobski. Trustee Palmer: Like President Bowman said, we do expect it. We are upset when we can’t connect our computers the Internet so I think students are going to be really excited about this. Trustee Dobski: Are high schools getting to that point now? Dr. Layzell: Speaking from personal experience, my daughter has had wireless access in her high schools. Dr. Everts: That is typical and also many of their homes are also wireless. Chairperson McCuskey: I think probably the suburban areas where we are getting a lot of our students from that have growing and new high schools I am sure that is true and they expect it. Dean Wastawy: 90% of the high schools in the nation are connected to the Internet. Chairperson McCuskey: Motion made, seconded and vote recorded as all members present voting aye. Resolution 2010.10/45: Authorization to Name Men’s Basketball Locker Room Under our governance policies, the Board of Trustees is required to approve the naming of all facilities— including locker rooms. The final two resolutions accomplish just that purpose. The first is the naming of the Men’s Basketball Locker room in honor of the Franke family. Don Franke is in the construction business locally and he and his family members are good friends of the University and many alumni. The gift for this naming was provided anonymously by two alumni. I ask your approval of this resolution. Chairperson McCuskey: Is there a motion to approve? Trustee Dobski so moved and was seconded by Trustee Maitland. I have known Don for at least forty years and you might say we have grown old together watching Redbird basketball, but he and the family are some of the finest supporters of Redbird basketball so this is very appropriate. Any further comment or discussion? Motion made, seconded and vote reported as all members present voting aye.
Illinois State University Board of Trustees – Minutes Page 17 10/22/2010 Resolution 2010.10/46: Authorization to Name Women’s Volleyball Locker Room Darrell and Karen Kehl are long-time supporters of Illinois State University and specifically our athletics program with a capital campaign contribution as well as gifts on an annual basis. This gift honors their daughter, Jami Kehl Head in a naming opportunity. I ask your approval of this resolution. Chairperson McCuskey: Is there a motion to approve? Trustee Kinser so moved and was seconded by Trustee Davis. Any discussion? Motion made, seconded and vote recorded as all members present voting aye. President Bowman: Finally, I would like to recognize Sean Palmer’s mother who is her today. We are awfully proud of his success at Illinois State University and I want her to stand for a moment.
Trustee Dobski: I want to take the opportunity on behalf of the Board of Trustee to thank State Farm for their contribution, and as noted other than Mr. Brown being here, no one else is here, but this again is State Farm and how they are behind the scenes and such an integral part of this community and how lucky we are to have State Farm to partner with ISU.
Chairperson McCuskey: I want to comment also that when I started practicing law 35 years ago the gentleman who hired me was on the Board of Trustees at Illinois Wesleyan and he was a proud member of the Order of the Titans, but at that time State Farm was perceived to be an Illinois Wesleyan institution because of the Rust family. We all know how that may have been an improper characterization of State Farm back then, but as we turn around over the years we have more and more people who are Illinois State graduates in positions of authority like Willie and who spent their entire career at State Farm and State Farm really is an integral part of central Illinois, all of the educational institutions and is a national and international corporation, so we are blessed to have State Farm continue their commitment.
I would now entertain a motion to move into Executive Session for the purpose of considering the appointment, employment, compensation, discipline, performance, or dismissal of specific employees pursuant to 5ILCS, Section 120/2 (c)(1); collective negotiating matters between the University and its employees, 5ILCS, Section 120/2 (c)(2); litigation which has been filed and is pending before a court or administrative tribunal, as allowed in 5ILCS, Section 120/2 (c)(11); and the purchase or lease of real property as allowed in 5ILCS, Section 120/2 (c)(5). Is there a motion? Trustee Maitland so moved and was seconded by Trustee Dobski. Motion made, seconded and vote recorded as all members present voting aye.
We will now move into Executive Session. At the close of Executive Session, the Board will reconvene in public session only for the purpose of adjournment. Thank you all for coming today.
Illinois State University Board of Trustees – Minutes Page 18 10/22/2010