Florida Occupational Therapy Association s2

FLORIDA OCCUPATIONAL THERAPY ASSOCIATION Meeting Minutes Nov 3, 2011

Venue: University of St. Augustine, St. Augustine , FL

Members Present: Kurt Hubbard, Elena Vizvary, Renee Moyer, Deb Murphy-Fischer, Deb Oliveira, Deb Misrahi, Sara-Jane Crowley, Julie Watson, Cathy Peirce, Karen Howell, Pam Levan, Marsha Shuford, Deb Misrahi, Carol Gwin, Brent Cheyne, Barbara Ingram-Rice, David Clark

Regrets: Maribel Valdez, John Fischer, Debbie Reber, Gissell Calderon

Topic Assessment/Discussion Recommendation/Action Responsible Party & Target Date Roll Call R. Moyer – Mtg called to Today’s meeting will follow Roberts Rules EB – today order 1:15 pm of Order Rules of the day Minutes Motion: Approve minutes from 2/1//11 R. Moyer meeting SJ Crowley, 2nd D, Fischer Motion carries Appointments Teresa Pinder resigned as Regional Rep SJ. Crowley and from North Central area. Resignations FOTA Board Members appointed for a new term: (7/1/11 – 6/30/12): Carol Gwin - ByLaws, Brent Cheyne - Webmaster and Publications, Debbie Reber - FOTA Awards and Nominations

Reports, - President Discussion about member concerns for attending conference. We need to point out that all food is included in next marketing venue. Should we do 2 conferences? Maybe one is just one day- for students, different tracks such as ortho, peds, geri, etc. This has been done in the past, used to do leadership conference as the 2nd conference. Discussion about our cooperation with strategic plan, which ends 2014 Discussion about SIS involvement

Additional EB All reports read and accepted as presented. They Reports are all posted on FOTA website

Government -Thanks to Brent for sending out blast emails. D. Oliveira Affairs -Didn’t have a big effect on Medicaid fights, put time and resources into time for developing protocols. Peds Medicaid, new preauthorization system. Oct 7th, PT/OT/SLP alliance with ACAH (oversees Medicaid) asked to extend until Feb, not Nov 1st….rejected and rules in effect Nov 1st. Changes in Medicaid funding from fee for service to managed care. FOTA stands against this action, not just impact on peds, also impacts SNF and LTC. -GA visit to region 7 south forum, well attended by 40 attendees. -Consider some subcommittees for GA.

Vice President -Ann Hull is in charge of sanctioning now E. Vizvary -Conferences, add 2 institutes this yr. and ortho track. Postcard had a positive effect. Thanks to Mike Vizvary for his design expertise. Cost about 4K sent to 10K + licensed practitioners, great value. Current membership is 750 members. Registration doubled since Feb conference. -Venue for 2012 conf , NSU Tampa Nov 2-3

Secretary -Change in website design has inhibited online Motion: Continue relationship with Sue R. Moyer voting. Some problems with last vote need to be Sutton, CPA, SJ Crowley, 2nd. Motion clarified today. carries R. Moyer -Memberclicks changed technology as a quick B. Cheyne and R. Moyer will create a B. Cheyne poll. New technology requires a form. voting template K. Howell Co-chaired with John Fischer, he is never in state Search FOTA website to see who is Practice and has officially resigned. Karen would like a interested in being an SIS chair. Will do replacement for SIS Chair search tomorrow during registration. All K. Hubbard FOTA open positions will be posted and handed out at FOTA table Regional rep C. Peirce Forums coordinating various events. Discussion about FOTA cards to notate license number, etc. Using facebook. Determine contact for each school to encourage all Florida faculty to join is on website, C. Peirce will address in upcoming year.

J. Watson membership numbers in her area low

M. Shuford – attends local meetings and reports on FOTA, speaks to a lot of new therapists in the area, phone duty regularly. SJ. Crowley Representative No report for RA, online meeting runs Nov 1 -11th. Assembly Mentor award for Gary Kielhofner. Future RA reports will not be a problem as this time the appointees had just started their term.

Treasurer’s -Conference income to date $39,000, including D. Murphy- Report exhibitors and registrations. Fischer -Will email profit and loss statement for records. 110K in current account. CD’s very low interest rate currently. No money placed in new CD.

FOTA Contact Current contact list from 2010 distributed R. Moyer List Updated for changes and additions.

Review of -Attachment previously emailed and distributed to E. Vizvary and P. Conference all EB. Levan schedule and -Tasks reviewed. board tasks -All EB should be available for poster presentations and keynote. Discussion ensued about how to keep membership in business meeting right after keynote. -Ideas for streamlining review of papers. All feedback is positive as the system stands. -First yr for professional posters - only 3 displayed

Webinar Had a contract with Peachtree media. Ran Motion: FOTA will obtain all pre-recorded E. Vizvary updates webinars and made a bit of profit, when re- on demand program files currently in evaluated it was decided that it was not feasible. Peachtree media possession. Will sever As of summer it was decided to NOT continue our relationship with them. with webinars. Peachtree currently continue to E. Vizvary, 2nd R. Moyer. Motion carries host our On-demand webinars. We currently have 8-10 webinars on file Part 2 Motion: FOTA will appoint an ad hoc D. Reber as chair committee to investigate the feasibility for if she will accept, selling pre-recorded webinars and B. Cheyne, providing CEU’s. E. Vizvary, 2nd M. R. Moyer Shuford. Motion Carries We currently have 8-10 webinars on file Ad hoc committee appointed.

Updates on -C. Gwin extended her thanks to K. Howell and SJ Motion: Rescind Policies1.12, 1.15, 2.4 C. Gwin 2012 FOTA policies Crowley for their assistance. C. Gwin, SJ Crowley 2nd. Motion carries -List of all policies distributed. Policies are getting closer to being polices and not procedures. After holidays are over, we will vote on -Carol acknowledged for her phenomenal work on updated policies so they can be voted on this in total. these policy revisions/updates

Myra McDaniel Fund is now in place. How do we go about the AOTF will now drive the marketing for us to K. Hubbard Award process of handing out this award and get some all Florida students. They take applications interest? and complete the process.

Should we put more money in? We put 6K in and Motion by D. Murphy-Fischer: Transfer you could have 12.5K and they would match for a 6.5K from FOTA operating account to Myra total of 25K. This can be added to the fund and McDaniel AOTF fund. be matched by AOTF by Dec, 2011 deadline. Deb Olivera 2nd. Motion carries

Lela Llorens fund has 6K now, not being used Put on hold for now and added to a future presently. It appears this is not enough money to agenda. perform a research project. Feeling is that there needs to be at least 30K for this award to be useful. Never been a recipient of this award, came out of UF originally.. Will consider using a percentage of our net profit to add to this award.

Monitoring of Rules state that winners have to remain FOTA Pres, VP and Treasurer are supposed to SJ Crowley the previous members for 5 yrs and need to be activtely mentor these winners. Myra McDaniel working on FOTA task. Award winners 1st winner active member, 2nd is a member only and active in her forum but not on the board, 3rd, not a member now.

New Business

Silent auction Motion: FOTA board approve that money SJ Crowley 2011 funds to from silent be allocated to Suze Dudley be specified to FOTA marketing award, SJ Crowley, 2nd the Suze Cathy Peirce. Motion carries Dudley Award FOTA Who can have access to membership directory C.Gwin will investigate confidentially K. Hubbard Membership and how do we do this? statement and see if we need to specifically C. Gwin Directory AOTA policy allows names and addresses only, no state this as part of the policy. phone numbers or emails. Member can opt out of this. Right now there is no way to purchase directory, members cannot find any information currently. We currently sell names, addresses for - $225 and they can only be used once.

Student Has there even been a student member on the EB -Student rep and student liaison are some K. Hubbard Memberships before, yes. Every school had a student rep in the old job descriptions. Needs to be updated. past. Member concerns (D.Misrahi) has shined, -Revisit sending letter to all academic to try to engage students in FOTA, will help on institutions asking for student involvement. committees. Biggest difficulty is retaining students -All ad hoc committees should have a after graduation, we get them as seniors usually. student member. Suggestions and discussion ensued -Suggestion: at next FOTA conference Presidents roundtable with students and it’s advertised in the schedule. Future Nova Southeast University in Tampa. November Elena Vizvary Conference 2-3, 2012. Affiliated with Crown Plaza hotel to host some of the events. Consider I-4 corridor, Orlando for 2013? maybe Tampa – Orlando switch each year. Would Tallahassee be an option? This is the only way we can get folks from the panhandle.

Adjourn 5:21 pm