ASG Regular Meeting Minutes March 2, 2016

ASG Regular Meeting Minutes 1March 2, 2016

ASSOCIATED STUDENT GOVERNMENT REGULAR MEETING MINUTES

1. CALL TO ORDER a. Meeting called to order at 1:10 pm b. Roll Call i. Present: Chair: President Spence Vice Chair: Vice President Prefontaine Senators: Contreras Hinch Gutierrez Hopp Velazquez Mayorga

Advisors: Titus Kretchman Delegates: Nagtalon Aguilar Noriega

ii. Absent: Senators: Caldwell Wildschut

c. President Spence welcomed all in attendance d. Pledge of Allegiance led by Delegate Aguilar

2. ORAL COMMUNICATIONS a. Reporter Daniel Martin from The Telescope is currently writing an article about ASG for the Impact Magazine, anyone interested in being interviewed may reach him for such purpose.

3. APPROVAL OF MINUTES a. Regular ASG Meeting Wednesday February 24th, 2016 Motion: Move to approve ASG Meeting Minutes with corrections from February 24th, 2016. (Contreras/Mayorga/C/U) ASG Regular Meeting Minutes 2March 2, 2016

4. UNFINISHED BUSINESS a. Updating of ASG Electronic Media: Will be continuously worked on to ensure that information presented is accurate and current. Currently it is updated with the exception of Minutes from February 17th and 24th. Goals and Regulations are on the ASG Website. 184 Twitter followers up to the day. Next week at Escondido they will take an update picture of ASG members. b. ASG Business Cards: Senator Gutierrez shares that they should be received in the next couple of days. It is important to check mail box. c. ASG Nametags: President Spence explains that these were approved in Minutes from February 24th. If anyone is not satisfied with the picture taken from the retreat, to tell him in order to take a new picture. d. ASG Polos: President Spence explains that he has not been able to get information on such matter. The contact provided by Advisor Titus, was the same. He requests someone to be in charge of this. Senator Mayorga is now in charge of finding the Polos.

5. NEW BUSINESS a. Diversity Day Event Debrief: Senator Hinch explains that the event went fine. He would have appreciated the attendance of more ASG members, as well as to get more ICC clubs into participating. Not all activities were done for there were not enough people to run them. President Spence thanks Senator Hinch for his work. b. Faculty Professional Achievement Tea: President Spence explains that they requested Student Union for May 5th from 1:00 to 5:00 p.m. It is to hold Distinguish Faculty Ceremony. Advisor Titus mentions that this is in case of bad weather. Motion: Move to approve faculty request of Student Union non- exclusive use for May 5th from 1:00 to 5:00 p.m., in case of bad weather. (Contreras/Hopp/C/U) c. Student Success and Equity Event: President Spence explains that they are no longer requesting the Student Union. It is the event with Dolores Huerta to take place on March 8th, from 6:30 to 8:00 p.m. it will now be at the Howard Brubeck Theater. Those interested may request their free tickets. d. Monetary Request – Up to $600 for ASG 2016-2017 Elections. To be used on advertisement and other materials for facilitating elections throughout the entire cycle. From ASG reserves. ASG Regular Meeting Minutes 3March 2, 2016

President Spence explains that this request is for the Forum. There will be some Telescope advertisement and food. If not all the money is used it will go back to the ASG funds. Motion: Move to approve up to $600 for ASG 2016-2017 Elections. To be used on advertisement and other materials for facilitating elections throughout the entire cycle. From ASG reserves. (Gutierrez/Hinch/C/U) e. Monetary Request – Up to $600 for ASG Presidential Elections Year Event. To be used on materials and advertisement for the event. From ASG reserves. Senator Velazquez explains that she has already met with Advisor Kretchman about the band and food to give during the time of the event. The idea is to have students into registering to vote while at the event. Food options include hamburgers and hot dogs. The difference in price is not much. The approved date of the event is April 5th. Advisor Titus explains that it is important to have a phrase that is appealing and motivates people into voting. Senator Velazquez states that she is requesting $3000 to have the ASG Voter Registration event. Money that is not used will go back to the ASG reserve. Motion: Move to approve up to $3000 for ASG Presidential Elections Year Event. To be used on materials and advertisement for the event. From ASG reserves. (Velazquez/Gutierrez/C/U)

6. BOARD APPOINTMENTS AND NOMINATIONS a. Interview For Senate Position - None b. Interview for Delegate Position - None c. Shared Governance Councils and Committees – i. Shared Governance Rundown Senator Caldwell, Vice President Prefontaine and Senator Wildschut have some difficulties with their assigned Committees. Senator Wildschut will be attending ICOC as a visitor, and bring such information to the board. Senator Hinch explains that he wants to get off Scholarship Committee. Delegate Nagtalon states that he wants to drop off SPC and Budget Committee. Budget Committee gets together on the 2nd and 4th Tuesday from 2:00 to 3:00 p.m. Scholarship Committee gets together just once a year. President Spence explains that this topic will be considered further more next week, when all Senators are present.

Temporary point of privilege granted to Advisor Kretchman at 2:02 p.m. ASG Regular Meeting Minutes 4March 2, 2016

Advisor Kretchman joins the meeting at 2:03 p.m.

7. VACANCIES/RESIGNATIONS a. Senate: We currently have six (6) Senate seats available. b. Delegates: We currently have four (4) positions for delegates.

8. ABSENCES AND DISCIPLINARY ACTION a. None

9. OFFICIAL REPORTS a. Executive Reports- Four (4) Minutes Each i. President Spence Consider the interview with Daze Castillo from the Telescope, Aramark food services contract. Website consider how it can be permanently improved. Presence of ASG members at events could be better. It is important to keep working on that. About the article from the Telescope, there are some aspects which should be addressed directly. Consider those aspects mentioned which may be improved, and keep working on them. Next week is the event at Mira Costa with Dr. West. Those interested in attending may still get tickets.

ii. Vice President Prefontaine About the Telescope News, consider those aspects which may be improved and work on them. Keep working on the website. Vice President, if there is anyone that does not have one of their ASG Committees filled, he is currently having a conflict with his schedule.

b. Senator Reports- Four (4) Minutes Each i. Lazzaric Caldwell- Absent ii. Armando Contreras- Attended last week the FRC Committee. There is a discussion about faculty and staff differentiated bathrooms. He will take ideas to share on such matter. Students have said that they feel uncomfortable that faculty members want to have their own bathrooms, when everyone has the same rights. Advisor Titus states that it is important to keep in mind that everyone should be considered with the same standards. The aim is to treat people fairly and evenly. ASG Regular Meeting Minutes 5March 2, 2016

Delegate Aguilar, there are three aspects to be considered: a. No more back deals, b. Gender neutral bathrooms, and c. Exclusive Faculty and Staff bathrooms. Advisor Kretchman states that if exclusive faculty and staff bathrooms are approved at one place, there will be others requesting the same. Delegate Aguilar reminds people that Palomar College Mission Statement is to provide a safe environment. President Spence requests straw votes on the following: a. ASG members in favor of gender neutral signage: 6 in favor, 1 abstain (Senator Gutierrez) b. ASG members in favor of faculty and staff exclusive bathrooms: = in favor, 6 opposed, 1 abstain (Senator Gutierrez)

Permanent point of privilege granted to Delegate Aguilar at 2:20 p.m.

iii. Thomas Hinch- Will take back responsibility for the Super Smash Bro Tournament, for the Tech Club is no longer in charge of the event. iv. Zach Gutierrez- Accreditation Committee will meet on March 18th. Business cards should be in the mail boxes soon. v. Chris Hopp Attended Student Success Equity Council on Friday. They are working on the online degree audit program. They are looking to go to an electronic format. The idea is for students to see what is going on. Equity week kickoff to take place next Monday. Will meet with Carol Bruton from Curriculum Committee today from 3:00 to 5:00 p.m. vi. Nedy Velasquez – Had the first meeting with Advisor Kretchman for the Voter Registration event. Also attended her 1st faculty Senate meeting, in which they considered how to make faculty more diverse. Expanding the Prop30 initiative. vii. Cesar Mayorga – Did not attend SSEC meeting last week. Attended Diversity Day. Will have SSPC meeting next Wednesday. viii. Laura Wildschut - Absent

c. Delegate Reports- Four (4) Minutes Each i. Michael Nagtalon- SPC was doing a review over Mission statement. President Spence explains that this will be considered further on and asks Delegate to request an agenda item. ASG Regular Meeting Minutes 6March 2, 2016

South center concerns people about the traffic. The interest is to know how to develop the use of space of south center. ii. David Aguilar – Absent at the time of the report iii. Eric Noriega – Attended Diversity event, it was fun and successful.

d. Advisor Reports- Seven (7) Minutes Each i. Lindsay Kretchman- a. Election Committee must get together weekly in order to get things working. Consider better advertisement for the event. Use it to get candidates to apply. b. Thanks Senator Hinch for running the Diversity Day Event. Reminds people that when signing up for an event it is important to attend, this allows a successful event. Very few ASG members did attend this event. c. Thanks Senator Velazquez for taking the time into setting the voter registration event.

ii. Sherry Titus- reminds attendants about the following: a. About the article from the Telescope, do not take things personally. Consider the points on which you can take corrections. It does not have any references to a source, or any quotes. When things are being done correctly there is no need to be worried. Ask for evidence. Is there a reporter sitting throughout meetings. b. Keep track of the events to which you are Chair of, as well as Committees you are in charge of. Bullet them in your CV consider date and year. These give you experience. c. Keep work on the webpage. It is looking really good. d. Suggests that Delegate Aguilar initiates discussion regarding lapel pins from the President’s office.

e. Committee Reports- Four (4) Minutes Meeting came to an end before considering such reports. i. ICC- Kickback event off Campus was brought by NASA. Next week it will be discussed further through, once details have been considered. Clubs are considering marketing ideas, what they can do to get more people to know about them. Reflection Room was discussed, most ICC members have a positive view about it. It will be brought as an agenda item to ASG. ASG Regular Meeting Minutes 7March 2, 2016

Upcoming Smoking Policy will be shared. Students’ elections talk is to be done next week, in order to see if anyone is interested. ii. PPER- No meeting was set this week. He will be off Campus on Thursday and Friday. iii. LEAC- There is confusion between students going to DC and what it is to talk about. He will bring this to ASG to get a vote on those talking points. He will talk to Senator Lazzaric and get talking points assigned. That way people may research and consider the pros and cons, and figure out preparing.

Permanent point of privilege granted to Senator Hopp at 2:50p.m.

iv. CWA- Twitter and Facebook are means to engage students. If anyone wants to be added to have access, please allow Senator Hinch to know. There are better ways to get informed besides the Telescope, so it is important to start considering such means. The committee is only meeting when necessary. v. Elections – Posters for elections will be printed out. Share them in classes. It is also important to get an article on the Telescope. Candidates meeting to take place on Tuesday 8th room SU203. Mainly get information to all classes.

10. REQUESTS FOR REPORTS a. This item has not been used before. For the time there is none.

11. ADJOURNMENT : 2:55 p.m.