Detailed Terms & Conditions for Running of Canteen of Urja Bhawan, HPGCL, Corporate Office

Detailed Terms & Conditions for running of Canteen of Urja Bhawan, HPGCL, Corporate Office, C-7, Sector 6, Panchkula .

1. The contractor will deposit a sum of Rs. 10,000/- in cash or Demand Draft in the name of Sr. A.O./ Projects, HPGCL, Panchkula on account of Earnest Money Deposit (EMD) alongwith his offer which shall be converted into security (a non-interest bearing security deposit) of the bidder to whom work is allotted which shall be refunded after one month of successful completion of work. EMD of unsuccessful bidders shall be refunded on allotment of work to the bidder. 2. HPGCL shall provide a rent free Canteen building and free water, electricity, fans, light fitting, etc free of charge. HPGCL shall also provide furniture, trolleys for serving tea coffee & snacks, deep freezer / refrigerator, cooking gas connection as per requirement free of cost, but their maintenance cost of equipments and refilling of cooking gas shall be borne by the contractor. The contractor shall arrange the crockery & utensils of good quality. 3. The contractor shall quote the rates of the items as per the list attached in the terms and conditions of the work. The lowest bidder shall not have right for allotment of contract. HPGCL reserves right to allot the work to any agency without assigning any reason after ascertaining financial capacity, experience and creditability of the firm. 4. The contract period shall be for one year extendable for three month on the same term and conditions. The performance of the contractor shall be reviewed quarterly. 5. On reasonable time notice by authorized HPGCL representative the contractor shall supply meals for the officers / guests participating in the official meetings. Weekly bills shall be raised for the said meetings which shall be paid by crossed cheque by CAO office, HPGCL, Panchkula payable at Panchkula. 6. The contractor shall arrange to supply tea / snacks at each floor on requirement of officers / officials or at fixed timings without extra cost and will supply tea and snacks two times a day on workstations. 7. Contractor shall make good the entire loss due to damage caused to the equipment of the company by negligent operation of the staff of the Contractor. 8. The Contractor shall be responsible to enroll his employees, if any, and pay the contributions as required by ESI, PF or any other authority covered under the Labour Laws and shall have essential licenses for the same. 9. The Contractor shall have to arrange materials like Atta, Sugar, Milk, Tea Leaves, Potatoes and Onion etc. for the preparation of tea and other eatables. He will keep a minimum of one week stock of these items in the Canteen. 10. In general the Canteen will observe the following hours of working on all working days of the office 8:30 A.M. to 7:00 P.M. further the Canteen will have to be kept open as per the instruction issued by HPGCL from time to time. Lunch shall be provided in lunch hours only from 1 PM to 2 PM. 11. The Canteen staff shall be liable for search at entrance or exit. 12. The Contractor shall be personally responsible for the conduct and behaviour of his staff. 13. The Contractor shall not appoint sub-contractor to carry out the contractual obligation in the Canteen. 14. In the event of lack of cleanliness, unhygienic conditions in the Canteen and for any violation of Food Adulteration Act, the Contractor will be liable for appropriate action and penalty as per the applicable regulations. 15. Either party can terminate the Contract during the currency of the agreement by giving three months notice. In case the Contractor violate the conditions, the security deposited with the HPGCL shall be forfeited. 16. It shall be the responsibility of the Contractor to sell items either on cash or credit. The HPGCL shall not be responsible in any way in respect of recovery of any credit sale. The Contractor shall be responsible to maintain the standard of all eatables including tea/ coffee as per the satisfaction of the management. 17. The Contractor will be permitted to sell eatables, meals, aerated cold drinks, tea, coffee etc, of good quality / standard, which will be approved by the HPGCL. 18. The menu of vegetables for lunch should be changed every day. The rates of eatables should be displayed on the Notice Board in the Canteen. 19. The contractor shall visit the site before hand to acquaint him fully about the job. No claim on this account whatsoever shall be entertained after wards. 20. No Kerosene Oil / Coal be used by Contractor in the Canteen premises. 21. Catering service will be primarily for the employees of the HPGCL. No outsiders will be allowed to be entertained by the Contractor in the Canteen except with the prior approval of the HPGCL. No private party / club meeting will be permitted in the office Canteen. 22. The workers employed by the Contractor will wear proper clean prescribed white dress. 23. The Contractor will not sell any item containing tobacco, alcohol or any prohibited items in the Canteen. 24. The Contractor will ensure high standard of hygiene and sanitation in and around the Canteen round the clock. 25. Disposal of solid and liquid wastes will be the responsibility of the contractor. 26. The Contractor will furnish a list of workers employees in the Canteen. The Contractor will verify their character and antecedents. Persons of doubtful character shall have to be removed immediately. 27. The quoted rates shall be valid for 90 days from the date of opening of EOI and will remain unchanged for full term of the contract. 28. Contractor will use the following items of reputed make :- i. Tea Powder Brook Bond / Tata ii. Refined Oil Fortune / Saffola / Ginni iii. Milk Green Packets of Verka / Vita / Milk Time iv. Coffee Nescafe / Bru. v. Atta Reputed Make / Floor Mill vi. Rice Basmati vii. Masalas M.D.H. / Catch / Everest

29. Arbitration:- If any dispute arises between contractor & HPGCL the matter shall be decided by the authority appointed by M.D, HPGCL which shall be binding on both parties. 30. The contractor shall furnish contract agreement with department on non-judicial stamp paper of Rs. 15/- at his own cost. List of Items to be sold in the Canteen at Urja Bhawan, C-7, Sector 6, Panchkula. Sr. Description of Item Tentative Rate to be No. quantity quoted by per day bidders 1. Tea per cup (standard size) 250 2. Tea per cup Dip 50 3. Coffee per standard cup (Espresso) 50 4. Filter Coffee 50 5. Milk with Sugar 50 6. Soup (Tomato / Sweet Corn / Hot & Sour) 50 7. Samosa / Kachori 100 8. Lemon Water 50 9. Lunch Ordinary with paper napkin 100 (2 Chapatis + Rice Plain + 1 Veg + 1 Dal + Salad) 10. Lunch (Special) with paper napkin 20 (2 Chapatis + Rice Plain + Seasonal Veg + Paneer Veg + 1 Dal + Raita + Salad + Gulab Jamun 2 nos. + Papar) 11. Packed Lunch (Ordinary) with paper napkin. 20 12. Packed Lunch (Special) with paper napkin. 10 13. Channa Bhatura (per plate) – 2 pieces Bhaturas 20 14. Rice with the Channa / Rajma / Karhi (per plate) 20 15. Puri Sabji 20 16. Vada Sambhar 20 17. Idly Sambhar 20 18. Dosa 20 19. Stuffed Parantha with Curd or Butter. 50 20. Noodles / Maggi 20 21. Snacks (Veg. Sandwich, Veg. Cutlet, Paneer Pakora 50 etc) 22. Butter Toast / Slice 50 23. Bread Pakora per piece 100 24. Matthhi 50 gm. 100 25. Burfi Khoya 50 gm. 50 26. Ladoo / Burfi Besen 50 gm. 100 27. Ladoo (Boondi) 50 gm. 50 28. Balu Shahi per piece 100 29. Jalebi 100 gm. 100 30. Gulab Jamun (50 gm. Each pcs (per plate) 50 31. Lassi (Verka / Vita – 200 gm. Curd) 100 32. Total -

Rates of Extra / Separate Items :- 1. Chapatis. 2. Rice. 3. Dal or Vegetable.

Note :- 1. Lowest bidder will be arrived at on the basis of total amount of the items (31 nos.) detailed above. 2. Items viz Cold Drink (Coke / Pepsi / Nimboo / Sprite), Mineral Water, Buiscuits (Monaco / Crackjack / Good Day) and Lays / Uncle Chips of standard make shall be made available in the Canteen and items not listed above will be included at mutually agreed rates, if required.

Signature of Bidder