FGP/SCP Volunteer Policy Handbook Checklist

FGP/SCP Volunteer Policy Handbook Checklist Volunteer Policy Handbook Checklist Below is a list of recommended topics to include in your Volunteer Policy Handbook. Review the information and check in the first column whether you have it in your handbook, are working on it, or would like help developing it.

Content Federal Regulation* Resource, sample or template Status PURPOSES AND GOALS Subpart A - General See regulations for paragraph description  We have this FGP/SCP Purpose: Paragraph describing the  §2552.11 What is the Foster you can use or FGP and SCP Handbooks, policy/know purpose of the national FGP or SCP Grandparent Program? Chapter 1, Introduction and Overview, what to do. section on purpose and goals.  Program. Projects often include a section  §2551.11 What is the Senior We would on relevance to local sponsoring Companion Program? like help. organization and community. Program Goal: Brief description of your Subpart H – Children/Clients Served In addition to the regulations, your grant  We have this program’s goal, benefits to both volunteers  §2552.81 What type of children application may also have a brief description policy/know and people they will serve. are eligible to be served? (FGP) appropriate for the handbook. what to do.   §2551.81 What type of clients We would are eligible to be served? (SCP) like help. Other information you would like to include in this section1? ELIGIBILITY REQUIREMENT Subpart D - Eligibility, Status, and Cost See regulations for bulleted list of  We have this Qualifications: List the qualifications a FGP Reimbursement qualifications you can use. policy/know or SCP volunteer needs to serve with your  §2552.41 Who is eligible to be a Also see FGP and SCP Handbooks, Chapter 8, what to do. program, including age, income, and proof Foster Grandparent? Senior Companions/Foster Grandparents,  We would section on Eligibility to be Enrolled. of vehicle insurance.  §2551.41 Who is eligible to be a like help. Senior Companion?  §2552.46 What cost reimbursements are provided to Foster Grandparents? (1B ii)  §2551.46 What cost reimbursements are provided to Senior Companions? (1B ii)

1 For example, you may also want to include background information on the community and your organization’s role in the community, an introduction to the Advisory Council or other stakeholders involved in the program, etc.

1/20/16 1 FGP/SCP Volunteer Policy Handbook Checklist Content Federal Regulation* Resource, sample or template Status National Service Criminal History Check 42 U.S.C. § 12645g See resources on the CNCS website:  We have this (NSCHC): For people with recurring access 45 CFR §2540.200 through §2540.207 Criminal History Check resources policy/know to vulnerable populations, programs must what to do. Criminal History Assessment Tool (CHAT) conduct an NSCHC with three components:  Subpart D - Eligibility, Status, and Cost NHCSC Checklist We would (1) A nationwide name-based check of the like help. National Sex Offender Public Website Reimbursement (NSOPW) (2) Either a name- or fingerprint- based search of the statewide criminal  §2552.42 What types of history registry in the candidate’s state of criminal convictions… (FGP)? residence and in the state where the person  2551.42 What types of criminal will serve or work; AND (3) A fingerprint- convictions… (SCP)? based FBI check.

Other information you would like to include in this section (e.g., application process)?

VOLUNTEER TRAINING Subpart F – Responsibilities of a See FGP and SCP Handbooks, Chapter 8,  We have this Volunteer Station section on Orientation and Training. policy/know Resources for planning volunteer training are what to do.  §2552.62 (e) (1) What are the available on the CNCS website.2  We would responsibilities of a volunteer like help. station? (FGP)

 §2551.62 (e) (1) What are the responsibilities of a volunteer station? (SCP) Other information you would like to include in this section? VOLUNTEER ASSIGNMENT Subpart D - Eligibility, Status, and Cost See FGP and SCP Handbooks, Chapter 7,  We have this Reimbursement Senior Companion/Foster Grandparent policy/know

2 Planning Annual FGP In-service Training: Models and Resources; Supporting Children and Youth: Mentor Training for Senior Corps Volunteers; Providing Independent Living Support: Training for Senior Corps Volunteers; Using the Independent Living Curriculum and Planning Volunteer Training

1/20/16 2 FGP/SCP Volunteer Policy Handbook Checklist Content Federal Regulation* Resource, sample or template Status Assignments, section on criteria for what to do.  §2552.45 Is a Foster assignments.  We would Grandparent a federal Sample Foster Grandparent Position Description* like help. employee…? Sample Senior Companion Position Description*  §2551.45 Is a Senior Companion a federal *Note the age requirement in this sample is employee…? incorrect. The age requirement is 55, not 60. Subpart G – (FGP/SCP) Placements and Assignments

 §2552.71 What requirements govern the assignment of Foster Grandparents?

 §2551.71 What requirements govern the assignment of Senior Companions? Volunteer Assignment: Volunteers should Subpart G – (FGP/SCP) Placements and See FGP and SCP Handbooks:  We have this have written assignment plans for each Assignments  Chapter 7, Senior Companion/Foster policy/know child/client served. Plans should be Grandparent Assignments what to do. approved by the sponsor and accepted by  §2552.72 Is a written volunteer   Chapter 6, Volunteer Stations, We would the volunteer as indicated with signatures assignment plan required for like help. and dates. each volunteer? (FGP) Volunteer Station Roles and Responsibilities  §2551.72 Is a written volunteer Sample Foster Grandparent Assignment Plan assignment plan required for Sample Senior Companion Assignment Plan each volunteer? (SCP)

Client Eligibility Verification: Assignment Subpart H – Children/Clients Served See FGP and SCP Handbooks, Chapter 7,  We have this plans should identify individual  §2552.81 What type of children Senior Companion/Foster Grandparent policy/know children/clients to be served and document are eligible to be served? (FGP) Assignments. what to do. that the beneficiary’s eligibility to receive Sample Foster Grandparent Assignment Plan  We would service has been verified.  §2551.81 What type of clients are eligible to be served? (SCP) Sample Senior Companion Assignment Plan like help.

1/20/16 3 FGP/SCP Volunteer Policy Handbook Checklist Content Federal Regulation* Resource, sample or template Status Other information you would like to include in this section (e.g., letters of agreement)? DIRECT PROGRAM BENEFITS Subpart D - Eligibility, Status, and Cost See FGP and SCP Handbooks, Chapter 9 on  We have this Describe what service activities are Reimbursement Cost Reimbursements. policy/know allowable for stipend accrual, and the tax Sample Meals and Miles Reimbursement what to do. benefit (income disregard).  §2552.46 What cost Request (FGP)  We would reimbursements are provided Sample Meals and Miles Reimbursement like help. Potential Cost Reimbursements: Describe to Foster Grandparents? sponsor-specific policies related to Request (SCP) reimbursements that are provided directly  §2551.46 What cost to volunteers, such as: reimbursements are provided to Senior Companions? Other information you would like to include in this section (e.g. special conditions such as snow days, jury duty, work station closure)? TERMS OF SERVICE Subpart E – FGP/SCP Terms of Service See FGP and SCP Handbooks, Chapter 8,  We have this not to exceed 2088 hours per year  §2552.52 What factors are section on terms of service. policy/know considered in determining a Sample FGP Volunteer Service Schedule what to do. Foster Grandparent’s service Sample SCP Volunteer Service Schedule  We would schedule? like help.  §2551.52 What factors are considered in determining a Senior Companion’s service schedule? Other information you would like to include in this section? PROGRAM POLICIES Subpart E – FGP/SCP Terms of Service See FGP and SCP Handbooks:  We have this  §2552.53 Under what Chapter 7, Senior Companion/Foster policy/know circumstances may a Foster Grandparent Assignments, section on what to do. Grandparent’s service be Termination of Assignments  We would terminated? Chapter 8, section on Volunteer Separation like help.  §2551.53 Under what circumstances may a Senior

1/20/16 4 FGP/SCP Volunteer Policy Handbook Checklist Content Federal Regulation* Resource, sample or template Status Companion’s service be terminated? Prohibited Activities: Give a list of activities Subpart L – Restrictions and Legal See FGP and SCP Handbooks, Chapter 2, that volunteers cannot participate in during Representation Senior Companion/Foster Grandparent their service hours (e.g., certain types of  §2552.121 What legal Assignments, section on Special Limitations. political and religious activities). limitations apply to the operation of the Foster Grandparent Program and to the expenditure of grant funds?  §2551.121 What legal limitations apply to the operation of the Senior Companion Program and to the expenditure of grant funds? Other information you would like to include in this section (e.g., prohibited activities, best practices)?

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Federal Regulation* Resource Status describe program requirements, working Subpart F – Responsibilities of a See FGP and SCP Handbooks, Chapter 6,  We have this relationships, and mutual responsibilities of Volunteer Station Volunteer Stations. policy/know the station and the sponsor. what to do.  §2552.62 What are the  We would responsibilities of a volunteer like help. station? (FGP)

 §2551.62 What are the responsibilities of a volunteer station? (SCP) Stations should provide information to See FGP and SCP Handbooks, Chapter 6,  We have this document and report accomplishments and  §2552.62 (g) Volunteer Stations. policy/know impacts for people served. what to do.  §2551.62 (g)  We would like help. Other information you would like to include in this section? *Foster Grandparent regulations: http://www.ecfr.gov/cgi-bin/text-idx?c=ecfr&sid=b4e30f583e4062c5dd3f97517034712f&rgn=div5&view=text&node=45:4.1.9.11.34&idno=45 *Senior Companion Program regulations: http://www.ecfr.gov/cgi-bin/text-idx? c=ecfr&sid=99f8e15d953a2684bc6267b117b9713a&rgn=div5&view=text&node=45:4.1.9.11.33&idno=45

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