Litchfield City Council Meeting

City of Litchfield Regular Council Meeting Minutes August 6, 2013

Mayor Steven Dougherty called the regular meeting to order on August 6, 2013 at 6:30 p.m. The Pledge of Allegiance was recited. Present on roll call vote were Alderman Gerl, Sisson, Hollo, Ostendorf, Hancock, Street and Kellenberger. The position of Ward 2 Alderman is vacant.

Appointment: Alderman Hollo made a motion seconded by Alderman Hancock to appoint Jamie Hires to the vacant position on the Planning Commission. The Mayor directed a roll call vote: Aye: Gerl, Sisson, Hollo, Ostendorf, Hancock, Street and Kellenerger. Nay: None Motion Carried.

Alderman Hollo made a motion seconded by Alderman Street to appoint Judy Dalhaus to the position of Ward 2 Alderman which was vacated by Harold Ellinger Jr. on July 31, 2013. The Mayor read a statement regarding her qualifications to hold this position. The Mayor directed a roll call vote: Aye: Alderman Hollo and Street Nay: Alderman Gerl, Sisson, Hancock and Kellenberger Abstain: Alderman Ostendorf Motion failed. The Mayor then asked for a short recess to confer with the City Attorney and City Administrator. Upon return the Mayor advised he will have another candidate for the Ward 2 Alderman position for Council’s consideration at a later time.

Public Participation Applicant Comments: None

Consent Agenda: Item 2 from the consent agenda was moved to Administration. (release of Executive minutes) Item 4 from the consent was moved to Old Business Water. (Payment to Haier Plumbing)

Alderman Street made a motion seconded by Alderman Hancock to accept the following items on the consent agenda:

 Reading of Minutes  Report of Departments and City Clerk  Authorization to Transfer Funds and to Pay Bills

 Other Items as Assigned:  A motion to approve an Ordinance Annexing Territories into the Corporate Limits of the City of Litchfield, Montgomery County, Illinois. (2nd Reading) (Marianne Rhodes)  A motion to approve an Ordinance for the Sixth and Seventh Additions, of Route 66 Crossing Lots 36 (Action PowerSports-already approved at the July Council meeting) and Lot 16 (Huddle House) commercial subdivision. (1st Reading)  A motion to approve the renewal of a contract for advertising efforts with R&K Outdoor, Inc., in an amount not to exceed $7,450 for billboard advertising.  A motion to approve the purchase of 300 feet of 24” pipe and pipe materials to close in the ditch along Old Historic Route 66 by the George Press and Quality Inn from Coady Municipal Supply for the amount of $6,700.  A motion to approve the purchase of replacement parts for a Moyno Sludge Pump, for the Wastewater Treatment Facility, from Vandevanter Engineering for $5,468.31, plus shipping.  A motion to approve the replacement of one all-weather, automatic sampler, at the Wastewater Treatment Facility, from Hach Company for $4,596.  A motion to purchase a side mount boom mower from Rahn Equipment Co., for $14,579 with the cost being split between the Wastewater Treatment Plant, the Lake Department and the Street Department.  A motion to approve an Ordinance annexing territories into the corporate limits of the City of Litchfield, Montgomery County, Illinois. (1st Reading)(Gray) The Mayor called for a roll call vote: Aye: Alderman Gerl, Sisson, Hollo, Ostendorf, Hancock, Street and Kellenberger Nay: none Motion carried.

Old Business:

ADMINISTRATION – WOODROW STREET

The Mayor asked a committee be formed to discuss and make a proposal to Council regarding Natural Gas for City owned facilities and Citywide electric aggregation proposal then bring the committee recommendation back to the September Council meeting. Alderman Ostendorf and Street volunteered to be on that committee. Alderman Hancock made a motion to form the committee which was seconded by Alderman Kellenberger. The Mayor directed a voice vote, motion carried.

Alderman Hancock voiced concern regarding releasing the May 21, 2013 Executive Session minutes which were previously reviewed by the City Attorney. Alderman Street made a motion seconded by Alderman Gerl to authorize the City Clerk to partially release the May 21, 2013 Executive Minutes. The Mayor directed roll call vote: Aye: None Nay: Alderman Gerl, Sisson, Hollo, Ostendorf, Hancock, Street, and Kellenberger Motion failed. ECONOMIC DEVELOPMENT-DAVE HOLLO

Alderman Hollo made a motion seconded by Alderman Sisson to approve the Downtown Façade Grant application submitted by Lonnie Bathurst for the property located at 510 North State Street for an amount not to exceed $2,500 contingent upon the Building Department granting final approval of materials used and work completed and to authorize the City Clerk to issue a check. The Mayor directed a roll call vote: Aye: Alderman Gerl, Sisson, Hollo, Hancock, Street and Kellenberger Nay: None Abstain: Alderman Ostendorf Motion carried.

TOURISM – TIM HANCOCK

Alderman Hancock made a motion seconded by Alderman Kellengerger to approve a contract for advertising efforts with Mid- America Advertising in an amount not to exceed $6,650 for billboard advertising. The Mayor directed a voice vote, motion carried.

ZONING – DWAYNE GERL

Alderman Gerl made a motion seconded by Alderman Hancock to waive a second reading approving an Ordinance for the Sixth and Seventh Additions, of Route 66 Crossing Lots 36 (Action PowerSports-already approved at the July Council meeting) and Lot 16 (Huddle House) commercial subdivision. The Mayor directed a roll call vote: Aye: Alderman Gerl, Sisson, Hollo, Ostendorf, Hancock, Street and Kellenberger Nay: None Motion carried.

WATER-DAVE HOLLO

Alderman Hollo made a motion seconded by Alderman Hancock to approve pay request #2 in the amount of $7,623 to Haier Plumbing and Heating, Inc., for work completed on the Water Main Replacement across Ernst Field. Alderman Hancock, asked to amend the motion to read upon verification that this is correct amount. The motion to amend was seconded by Alderman Ostendorf The Mayor directed a voice vote to amend the motion, motion carried. Alderman Hollo made a motion seconded by alderman Hancock to approve pay request #2 in the amount of $7,623 to Haier Plumbing and Heating, Inc., for work completed on the Water Main Replacement across Ernst Field upon verification that this is correct amount. The Mayor directed a voice vote on the amended motion, motion carried.

New Business:

Alderman Street made a motion seconded by Alderman Hollo to approve an Ordinance declaring the 2004 Ford E-450 ambulance conversion as surplus and authorize its disposal. The vehicle’s Odometer reads 84,235.5 miles. The vehicle’s FIN number is 1FDXE45PO4HA94798. (1st Reading) The Mayor directed a roll call vote: Aye: Alderman Gerl, Sisson, Hollo, Ostendorf, Hancock, Street and Kellenberger Nay: None Motion carried

Alderman Street made a motion seconded by Alderman Kellenberger to waive a second reading for the Ordinance declaring the 2004 Ford E-450 ambulance conversion as surplus and authorize its disposal. The vehicle’s Odometer reads 84,235.5 miles. The vehicle’s FIN number is 1FDXE45PO4HA94798. The Mayor directed a roll call vote: Aye: Alderman Gerl, Sisson, Hollo, Ostendorf, Hancock, Street and Kellenberger Nay: None Motion carried

Alderman Hancock made a motion seconded by Alderman Sisson to approve an Ordinance declaring the 1996 chevrolet S10 and the 2008 Ford Escape Hybrid vehicle as surplus and to authorize their disposal via electronic auction with the 2008 Ford Escape being sold at 80% of reasonable NADA wholesale book value. The proceeds from which are to be used by the Police Department to augment equipment replacement needs in the Sale of Police cars. (1st reading) Alderman Ostendorf asked that the sale notice also be put in the paper. The Mayor directed a roll call vote: Aye: Alderman Gerl, Sisson, Hollo, Ostendorf, Hancock, Street and Kellenberger Nay: None Motion carried

Alderman Hancock made a motion seconded by Alderman Kellenberger to approve IDOT’s Illinois Transportation Enhancement Program Resolution. City Administrator/Economic Development director Tonya Flanner explained the project and how it would coordinate with the streetscape project. The grant deadline is August 20 and is an 80/20 match. This grant will allow the City to redo sidewalks. The Mayor directed a roll call vote: Aye: Alderman Gerl, Sisson, Hollo, Ostendorf, Hancock, Street and Kellenberger Nay: None Motion carried

Alderman Hancock made a motion seconded by Alderman Kellenberger to enter into Executive Session, as allowed under the Illinois Open Meetings Act, as found in Chapter 5 of the Illinois Compiled Statutes, Section 120, to address these certain and restricted items:

1. “Litigation” (5ILCS 120/2(C)(11)) 2. The purchase or lease of real property for the use of the public body… for the purpose of discussing whether a particular parcel should be acquired.” (5ILCS 120/2(C)(5)) 3. The setting of a price for sale or lease of property owned by the public body. (5ILCS 120/2(C)(6) The Mayor directed a roll call vote to enter into Executive session: Aye: Alderman Gerl, Sisson, Hollo, Ostendorf, Hancock, Street and Kellenberger Nay: None Motion carried

Executive session was entered into at 7:15 p.m.

New Business:

After exiting Executive session, the regular council meeting was called into session at 7:25 p.m. Alderman Street made a motion seconded by Alderman Hancock that the City of Litchfield return the portion of the Corporate Property Tax for the period of fiscal year 2012 assessed prior to annexation date for Lake Annexations. The payments are to be made when the 2012 tax money becomes available to the City. The Mayor directed a roll call vote: Aye: Alderman Gerl, Sisson, Hollo, Ostendorf, Hancock, Street and Kellenberger Nay: None Motion carried

With no further business, Alderman Ostendorf made a motion seconded by Alderman Gerl to adjourn the Council meeting. The Mayor directed a voice vote, motion carried. The regulare Council meeting was adjourned at 7:30 p.m.

Attest: Approved:

Denise M. Lueker Steven F. Dougherty City Clerk Mayor