North London Waste Authority

NORTH LONDON WASTE AUTHORITY

THURSDAY 23 SEPTEMBER 2010 AT 10.00 AM

COMMITTEE ROOM 2, CAMDEN TOWN HALL, JUDD STREET, LONDON, WCIH 9JE

Enquiries to: Gianni Franchi Committee Services Telephone 020 7974 1914 Fax No 020 7974 5921 E-mail [email protected]

MEMBERS

London Borough of Barnet Councillor Brian Coleman (C), Councillor Melvin Cohen (C) London Borough of Camden Councillor Theo Blackwell (L), Councillor Angela Mason (L) London Borough of Enfield Councillor Chris Bond (L), Councillor Chris Murphy (L) London Borough of Hackney Councillor Feryal Demirci (L), Councillor Samantha Lloyd (L) London Borough of Haringey Councillor George Meehan (L), Councillor Nilgun Canver (L) London Borough of Islington Councillor Richard Greening (L), Councillor Paul Smith (L) London Borough of Waltham Forest Councillor Afzal Akram (L), Councillor Clyde Loakes (L)

Agenda Issued: 14 September 2010

Moira Gibb – Clerk http://www.nlwa.gov.uk North London Waste Authority Camden Town Hall Judd Street London, WC1H 9JE NORTH LONDON WASTE AUTHORITY – 23 SEPTEMBER 2010

Camden Committee Room 2 at 10.00AM

The following rooms are available for party group meetings: The Conservative Group: Committee Room 3 from 9.30 AM The Labour Group: Committee Room 3A from 9.30.AM

PLEASE NOTE THAT PART OF THIS MEETING WILL NOT BE OPEN TO THE PUBLIC AND PRESS BECAUSE IT WILL INVOLVE THE CONSIDERATION OF EXEMPT INFORMATION WITHIN THE MEANING OF SCHEDULE 12A TO THE LOCAL GOVERNMENT ACT 1972 OR CONFIDENTIAL INFORMATION WITHIN THE MEANING OF SECTION 100 (A) (2) OF THE ACT.

A glossary of terms has been attached for information

AGENDA PART 1

1. APOLOGIES

2. DEPUTATIONS (IF ANY)

3. ANNOUNCEMENTS (IF ANY)

4. DECLARATIONS BY MEMBERS OF PERSONAL OR PREJUDICIAL INTERESTS IN RESPECT OF ITEMS ON THIS AGENDA

5. MINUTES

To approve and sign the public minutes of the ordinary meeting held on 30 June 2010. . 6. NOTIFICATION OF ITEMS OF BUSINESS THAT THE CHAIR DECIDES TO TAKE AS URGENT

- 2 - 7. MEMBERS’ QUESTIONS

This process allows Members to ask questions of the Chair. Questions must relate to the business carried out by the Authority and be submitted to the Deputy Clerk two weeks before the meeting.

Members are limited to one written question per meeting. A maximum of five questions may be asked in total at any one meeting and will be accepted on a first come first served basis. One supplementary may be asked.

No questions have been submitted for this meeting.

ITEMS FOR DECISION

8. DATES OF MEETINGS IN 2010/11

At the last meeting of the Authority on 30 June 2010, Members agreed the following programme of dates, starting at 10.00 am;

 Thursday 23 September 2010  Wednesday 15 December 2010  Wednesday 9 February 2011  Wednesday 6 April 2011  Wednesday 29 June 2011

Subsequent to this decision the alternative programme of dates indicated below has been proposed, and formal member approval is now required.

Proposed programme of dates

 Tuesday 14 December 2010 (10.00 am)  Wednesday 9 February 2011 (3.00 pm)  Tuesday 5 April 2011 (10.30 am)

- 3 -  Tuesday 28 June 2011 (10.00 am)

9. CHANGES TO STANDING ORDERS

Report of the Legal Adviser

This report follows a report made to the NLWA on the 30th June 2010 which suggested some possible changes that the Authority may wish to make to its standing orders. Members appeared content with the proposed and relatively minor changes and agreed that a report be brought in September for the changes to be considered with a view to the agreement of them. Members also considered that the proposal to allow for the creation of ‘Member Champions’ for particular areas of the authority’s business should be pursued

10. MEMBER RESPONSIBILITIES

Report of the Managing Director

This report recommends the setting-up of Member Working Groups covering the Authority’s activities in the areas of Finance, Recycling and Planning and that the Chair takes responsibility for communications as outlined in the report.

11. A) 2009/10 STATEMENT OF ACCOUNTS

Report of the Financial Adviser

The 2009/10 draft Statement of Accounts was presented to and approved by the authority at its meeting on 30 June 2010 and submitted to the external auditor for audit. The external auditor is required to report to Members in advance of issuing a formal audit opinion on the Authority’s statutory accounts. The Auditor’s Annual Governance Report advises that he is near to completing this audit work for 2009/10 and asks Members to consider his findings, to respond to his recommendations, and to approve the letter of - 4 - representation so that he may issue his opinion and conclusion on the Authority’s 2009/10 accounts. The external auditor has indicated that he is minded to issue an unqualified audit opinion on the Authority’s account. The accounts must be published by 30 September 2010. Martin Searle, who is the Authority’s appointed Engagement Lead for the Audit Commission, will be in attendance at the meeting to deal with any queries.

This report summarises the key findings of the external auditor and draws attention to the matters and action points raised by the auditor and invites Members to agree the Authority’s response. The revised 2009/10 Statement of Accounts, including the annual governance statement, is also submitted for approval.

B) 2010/11 SECOND BUDGET REVIEW

Report of the Financial Adviser

This report is the second in the current year of a series of regular reports on the Authority’s finances. It concludes that the Authority is currently forecast to have a revenue surplus of £4.543m at 31 March 2011, ie an increase of £0.989m compared with the first budget review. The report, however, draws attention to issues that could impact on this position. The report also draws attenditon to the key issues and potential budget pressures that could impact on the Authority’s budget and resource requiremens for 2011/12. A further review of the 2010/11 budget, together with an up-to-date detailed assessment of the budget and resource requirements for 2011/12, will be reported to the Authority in December.

12. WASTE ELECTRICAL AND ELECTRONIC EQUIPMENT CONTRACT

Report of the Head of Waste Strategy and Contracts

This report updates members on the need for the Authority to procure a new WEEE collection contract ahead of the expiry of the existing arrangements on the 31st December 2010.

- 5 - 13 REUSE, RECYCLING AND RECOVERY OF WASTE TYRES

This Part 1 Report advises Members of the conclusion of the tendering process for the contract of Reuse, Recycling and Recovery of Waste Tyres from November 2010 to October 2012 (plus extensions if required), and recommends to whom the contract should be awarded.

14. WASTE POLICY AND STRATEGY UPDATE

Report of the Director of Procurement

This report considers six policy issues that are relevant to the Authority and that will be important issues in handling the Authority’s response to policy and other developments such as forthcoming announcements relating to the Comprehensive Spending Review. The paper also seeks Member agreement or delegated authority to submissions in respect to for current reviews and consultations.

ITEMS FOR INFORMATION

15. FORWARD PLAN OF DECISIONS

This report provides a forward plan of reports for the Authority.

16. ANY OTHER ITEMS THAT THE CHAIR DECIDES TO TAKE AS URGENT

17. LOCAL GOVERNMENT ACT 1972 – ACCESS TO INFORMATION

It is drawn to the attention of members of the public and press that the reports relating to the items listed below are considered to be exempt within the meaning of Schedule 12A to the Local Government Act 1972, as amended. The Authority will be asked to pass a resolution, - 6 - the effect of which is to exclude members of the public and press from the remaining part of the proceedings.

Information contained in the agenda items below is exempt because it falls within Category 3 and Category 1 of Schedule 12A Local Government Act 1972 (as amended). The Proper Officer has considered all the circumstances of the reports and is of the view that on balance the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Proposed resolution:-

THAT the press and public be excluded from the proceedings of the North London Waste Authority on 23 September 2010 during consideration of the following items on part 2 of the agenda, on the basis that, were Members of the public to be present, there would be disclosure of exempt information as defined in Schedule 12A to the Local Government Act 1972, as amended. Specifically:

Publicity in respect of these items below would be likely to lead to disclosure of information relating to Exempt Information Category 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information) and not required to be registered under various statutes: The reasons why the public interest favours withholding the information are that the release of such information would prejudice the Council’s conduct of a commercial operation OR because the disclosure of the information is likely to prejudice the commercial interests of the Council and organisations engaged in commercial activities as the information relates to commercial activities that are conducted in a competitive environment.

AGENDA PART 2

18. MINUTES

To approve and sign the private minutes of the meeting held on 30 June 2010. - 7 - 19. LONDON WASTE LIMITED – BUSINESS PLAN

20. LONDON WASTE LIMITED GOVERANCE UPDATE

21. TENDERER DETAILS FOR THE AWARD OF CONTRACTS FOR THE RE-USE, RECYCLING AND RECOVERY OF WASTE TYRES

22. PROCUREMENT DIALOGUE UPDATE

23. SITES AND PLANNING UPDATE ` Report of the Director of Procurement

24. LWaRB APPLICATION

25. MARKET DEVELOPMENT WORK RELATING TO RECYCLATES

- 8 - 26. ANY OTHER BUSINESS THAT THE CHAIR CONSIDERS URGENT AND IS EXEMPT WITHIN THE MEANING OF SCHEDULE 12A TO THE LOCAL GOVERNMENT ACT 1972