Shiloh Touchdown Club

TABLE OF CONTENTS

2009 OFFICERS...... 4 2009 BUDGET……………………………………………………………………5 2009 ESSENTIAL PLAYER COST………………………………………….....6 PLAYER CONTRIBUTION………………………………………………………7

FUNDRAISERS…………………………………………………………………..8

TOUCHDOWN CLUB MEMBERSHIP…………………………………………9

PLAYER ELIGIBILITY REQUIRMENTS……………………...... ……………10 TOUCHDOWN CLUB COMMITTEES………………………………………..12

CONCESSION STAND DUTY………………………………………………...15 PAYMENT COUPONS…………………………………………………………16

2009 FOOTBALL REGISTRATION FORM…………………………………..19

SHILOH HIGH SCHOOL FOOTBALL PARENTAL AGREEMENT………..20

P.O. Box 390655 Snellville, GA 30039 2 Shiloh Touchdown Club

Greetings from the Shiloh High School Touchdown Club:

We are very excited about the upcoming year and the hard work our young men will put forth in preparation of a winning football season.

In planning for a successful season and program, we have learned that it takes sufficient financial resources to meet the needs of a WINNING program. The success of The Shiloh Football Team depends on each player/family donating TIME, TALENT and MONEY.

The average per player cost for the 2009 season is approximately $1,000-$1,200 and is a direct cost incurred by the Touchdown Club which is supported by the parents and community.

The Touchdown Club consist of supportive parents, community volunteers and a dedicated coaching staff who come together to support our Football Program. Our sole purpose is to promote a partnership with the Shiloh Athletic Department, Coaching Staff, Parents, Players and Community to encourage financial support, faithful service and fervent sacrifices as a collective team. We must commit to enhance our Football Program here at Shiloh High School while building character in our players which will allow them to be successful on and off the football field.

Your donations, contributions and sponsorships will enable us to acquire the much needed equipment, supplies, scholarships, tutoring sessions, meals, and coaching stipends (to name a few!) and other items to enhance our program. The Shiloh Touchdown Club is a Non-Profit Organization with 501(c)3 status which makes your donations fully tax deductible.

Thank you in advance for extending a helping hand in the continued success of Shiloh High School Football. You can be assured, your donations, contributions and sponsorships will be used wisely and that your investment into the future of your young man will yield positive results, not only for Shiloh but for the surrounding community as well.

Sincerely,

Coach Wilkes and the Shiloh Touchdown Club

WEBSITE: http://www.shilohfootball.com

2009 OFFICERS

POSITION NAME PHONE # EMAIL President Eugene Glenn 770-827-9480 [email protected] VP of Finance Stacey Butts 404-379-7509 [email protected] Treasurer Evelyn Shelton 678-760-8222 [email protected] VP of Admin Melanie Ashford 770-256-8258 [email protected] Secretary Yvonne Ervin 770-842-7267 [email protected] VP of Operations Kevin Freeman 678-313-0383 [email protected] Special Project Cord. Cynthia Quarterman 770-573-4354 [email protected] Special Project Cord. Beatrice Hardee 770-736-4344 [email protected] Marketing & Strategy Robert Hill Jr. 678-994-8804 [email protected] [email protected]

All communications, information and updates regarding the Shiloh Football Program are updated on the Football website @ www.shilohfootball.com . It is imperative that we have current information for each player/parent to include telephone numbers and email addresses as we also utilize email and Calling-Post to keep parents abreast of what is going on.

P.O. Box 390655 Snellville, GA 30039 4 Shiloh Touchdown Club 2009 BUDGET

In an effort to help you understand the expenses incurred to run the program and the direct and indirect cost per player the breakdown is as follows:

Budget Item Yearly Cost

Equipment & Supplies: $59,000.00 Uniforms, Helmets, Shoulder Pads, Girdles, etc. Headsets/Radios Etc. Laundry Detergent & Staph Disinfectants Footballs & Accessories Practice Equipment Videographer/DVD/ Etc. Player Spirit wear (shorts, dry-fit shirt, sweat suit)

Coaches: $35,000.00

Stipends: Apparel (Golf Shirt, Pants/Shorts/Sweat)

Meals: $17,500.00 Pre-game Meals Pre-Season BBQ Banquet

Banquet & Awards: $ 4,500.00

Player Recognition Banquet Awards Banquet Dinner Sponsorship Plaques

Recruitment/Camps & Clinics: $ 4,500.00 Player Camps Coaches Clinics Recruitment package to college

Facilities & Grounds Improvements & Repairs: $ 3,800.00 Lawn & Hedges Locker Room Weight Room Locks of lockers Gas of Golf Carts

Administrative: $ 2,000.00 Website Calling Post PO Box & Postage Dues & Subscriptions Office Supplies

TOTAL $126,300 / 125 players (avg) = $1010.40 P.O. Box 390655 Snellville, GA 30039 5 Shiloh Touchdown Club

ESSENTIAL PLAYER COST:

Equipment: (*property of Shiloh High School) Actual Cost *Helmet, Chin straps $210.00 *Jerseys $ 60.00 *Shoulder Pads & accessories $125.00 Mouth Piece $ 1.50 (3 @ .50 ea) *Girdle $ 25.00 *Belt $ 1.75 Spikes $ 14.00 Sub Total $427.25

Team Apparel: (Player Spirit Wear) Mesh Shorts $12.00 Dry-Fit Shirt $13.00 Sweat Suit $35.00 Sub Total $60.00

Food: Pre-game Meals (10 Regular Season) Avg. $12pp $120.00 Pre-season BBQ $ 5.00 Banquet Meal $ 15.00 Sub Total $140.00

TOTAL $627.25

*NOTE: Equipment must be turned in after the last game of the season, any player who does not turn in equipment will be charged for the item at the rate above.

PLAYER CONTRIBUTION

To ensure we are able to financially support our program we are asking all players to participate in the following financial commitment(s) and fundraisers:

$500.00 PLAYER CONTRIBUTION INCLUDES: Ÿ Football equipment and uniform rental Ÿ Spirit Wear (mesh shorts/T-shirt or Dry-Fit shirt and sweat suit) - NO CLEATS Ÿ Pre-game Meals/Cookouts Ÿ Players banquet meal (catered)

PLAYER CONTRIBUTION: DUE DATE: JULY 1, 2009 Registration/Commitment Fee (Non-Refundable) $ 60.00 Player Contribution $440.00 TOTAL $500.00

PAYMENT TYPES ACCEPTED: (PAYABLE TO THE SHILOH TOUCHDOWN CLUB **CASH AND CHECKS WILL NOT BE ACCEPTED** (Please reference the player’s name and grade on each payment)

Money Orders, Cashier Checks, Credit/Debit Card Payments (VISA & MasterCard ONLY) PAYMENT PLAN: PAYMENT AMOUNT DUE DATE Registration/Commitment Fee $60.00 February 15, 2009 1st Installment $110.00 March 31, 2009 2nd Installment $110.00 April 30, 2009 3rd Installment $110.00 May 29, 2009 4th Installment $110.00 June 30, 2009

**ALL CONTRIBUTIONS ARE EXPECTED TO BE PAID IN FULL BY JULY 1, 2009** REFUNDS: The $440.00 Player Contribution will only be refunded if the player is non-eligible (see attached.) Any other refund request, will need to be addressed by the Touchdown Club Board and Coach Wilkes, however no refunds will be given after July 15, 2009.

PAYMENT LOCATIONS:

 Mail to the Shiloh TD Club – P.O. Box 390655 Snellville GA 30039  Field House – Dates and Times TBD – Evelyn Shelton or Stacey Butts

CONTACT PERSONS: Evelyn Shelton, Treasurer @ [email protected] or 678-760-8222 Stacey L. Butts, VP of Finance @ [email protected] or 404-379-7509

*PLEASE DO NOT GIVE PAYMENTS TO THE COACHES*

FUNDRAISERS

As outlined in pages 2 and 3 of this packet, the cost to operate a successful program will cost an average of $1,000 to $1,200 per player. We are asking parents to assist with our financial efforts in the following ways:

1. Meet us half way with your contribution of $500.00 2. Assist us in raising the difference by participating 100% in any and all fundraisers made available. 3. Assist us with obtaining corporate, business and other personal sponsorships and Ads for our Field Sign Board, Fence around our field, Pre-game Meals and Football Program Book.

FUNDRAISERS WHICH WILL PROVIDE A CREDIT TOWARDS YOUR CONTRIBUTION:

To assist parents with their $500.00 Player Contributions we are offering the following FUNDRAISERS to assist. 50% of the profit will go towards your “Player Contribution”.

 Papa Johns Pizza Discount Card - February 2009 o Example of credit/profit – Card cost $10.00 profit is $5.00 split 50/50 = $2.50 towards player contribution and $2.50 towards TDC.  Lift-A-Thon - June 2009 o Example of credit/profit – If player raises $250.00 profit is $250.00 split 50/50 = $125.00 towards player contributions and $125.00 towards TDC.

SPONSORSHIP & ADS:

 Sponsorship & Ads (program ads, sign boards, fence ads) - 25% credit o Example of credit – If a $300.00 Ad is sold the player will receive a $75.00 credit towards his player contributions. (Individual player ads are excluded)

NOTE: Player Contributions must be Paid In Full by due date – any credit due will be reimbursed based on the total amount fundraised in this category.

TEAM FUNDRAISERS (NO CREDIT TOWARDS PLAYER CONTRIBUTION): (Additional information will be provided at a later date)

 Raffle 42” Plasma TV - Start Date: 2/1/2009 Ends: 4/15/2009  Scratch Cards - Start Date: TBD Ends: TBD  Local Business Discount Card Blitz - Start Date: Spring 09 Ends: Spring 09  Krispy Kreme Donuts - Start Date: TBD Ends: TBD  50/50 Raffle Every Home Game

NOTE: There will be additional TEAM Fundraisers each player will be required to participate in)

TOUCHDOWN CLUB MEMBERSHIP

COST: $150.00 per family

Ÿ Access to Tailgating Pavilion at Home Games for pre-game tailgate meal from 6:00pm -7:00pm (pot-luck) Ÿ Voting Privileges at Shiloh Touchdown Club Meetings Ÿ Name Recognition in Shiloh Football Program Ÿ Banquet Access at End of Season Football Banquet (additional fee for banquet meal required) Ÿ 2 Passes to ALL Shiloh Football Home Games ($140.00 Value) Ÿ 25% discount on Football Spirit Wear (excludes player “Spirit Pack”)

Touchdown Club tailgates from 6:00pm to 7:00pm during each home game. We have a theme for each week (i.e. Italian night, chili night, chicken wings etc). We ask each family to bring a covered dish that will feed at least 6-8 people. Paper products are covered in the fees.

PLAYER ELIGIBILITY REQUIREMENTS

Shiloh High School follows standards and rules established by both the Gwinnett County School System and the Georgia High School Association. Any student wishing to represent Shiloh School must meet eligibility requirements as defined by these organizations and GHS.

The following regulations apply to all GHS students in grades 9-12 who participate in extracurricular activities. 1. To participate in extracurricular activities a student must pass 5 out of 6 courses the preceding semester. Summer school is considered an extension of spring semester. A student is ineligible on the first day of the semester if he or she has not passed 5 subjects the preceding semester except for the beginning of Fall semester when eligibility shall be declared at the time the student has passed 5 or 6 courses including courses taken during summer school.

2. A student must be present in school at least half of the school day (3 periods) to be eligible to participate in an activity/sport for that day. This includes being present at least 3 periods on Friday preceding a Saturday event.

3. Students who are suspended ISS or OSS may not participate in any school activity, including practice, until the day after the suspension ends.

4. All students must be “On Track” for graduation at the beginning of each school year to remain eligible: 2nd year – 4 Carnegie units; 3rd year – 10 Carnegie units; 4th year – 16 Carnegie units.

5. All students must have an up-to-date completed physical form on file BEFORE they can practice or tryout for a team. All physicals are good for one year from the date the physical was conducted.

6. Student athletes must show proof of insurance BEFORE they can practice or tryout for a team.

7. All eligibility requirements established by the GHSA (Georgia High School Association) must be met and maintained.

8. In order to earn an award, a student must remain on the squad (in the activity he/she is participating) until the entire schedule has been completed and/or until he/she has been released by the coach.

9. All students must obey training rules at all times, especially the general rules of the non- use of alcohol, tobacco, and unauthorized drugs, as well as all local, state, and federal laws.

PLAYER ELIGIBILITY REQUIREMENTS (Continued)

10. All students must return all equipment issued or pay for the replacement of any item not returned.

11. All out of season practices are prohibited by the GHSA and Gwinnett County Public Schools. Starting dates for all extra curricular activities have been established by the GHSA and shall be followed.

12. Any student who quits a sport cannot tryout for another sport until that sport has completed its season.

13. Non-school teams (i.e., AAU, Club teams) do not take precedence over a GHS team that is in season, including games and practices. Shiloh coaches will work with the player as much as possible but there is no guarantee. Shiloh’s teams MUST take priority.

14. All student-athletes are encouraged to participate in one, two, or three seasons as they choose. Student-athletes, who are finishing one season while tryouts are in progress for another season, will have an opportunity for a delayed tryout.

15. Student-athletes are expected at all times to represent Shiloh High School with dignity, sportsmanship, and class. Severe exhibits of unsportsmenship will result in a period of suspension as determined by the Head Coach and/or the Athletic Director.

16. Student-athletes are expected to treat our facilities, including equipment, with care and respect. Student-athletes will be expected to pay for any damage to our facilities and/or equipment.

These rules and regulations are subject to change by the school, GCPS or GHSA.

TOUCHDOWN CLUB COMMITTEES

Banquet Committee Responsibilities - Assemble banquet committee - Coordinate with food vendor to determine menu and price point for the meal - Coordinate with TDC secretary to distribute invitations based on current TDC list - Secure date for the commons area for banquet - Create banquet program - Create subcommittees (setup, cleanup, etc.) - Purchase coaches gifts - Purchase gifts for coaches spouses (if budget permits)

Pregame and Hospitality Committee Responsibilities - Coordinate pickup and delivery of meals for 9th grade/JV and Varsity games - Solicit volunteers to support serving player meals each Thursday and Friday - Ensure that press box is fully stocked (drinks, food, etc.) - Solicit parent volunteers via email for desserts, fruit or other items to supplement the pregame meals. - Coordinate with coach to create schedule to deliver meals for coaches’ meals - Pickup and purchase supplementary items required (plates, Gatorade, etc.)

Concession Stand Responsibilities - Coordinate 9th and varsity parents to staff the concession stand for 9th grade/JV/varsity games. - Work with concession stand contact to ensure that concession stand is stocked prior to each game - Ensure that hot items (hotdogs, fries, etc) are cooked and ready for sell at the beginning of each game - Ensure that the concession stand is broken down after each game

Tailgate Responsibilities - Create list of themes for each home game - Solicit parent volunteers to help set up and clean up - Coordinate volunteers to prepare items for concession stand if required - Solicit food donations via email for each tailgating event

TOUCHDOWN CLUB COMMITTEES (Con’t)

Senior Night Committee - Coordinate with the head coach to determine the dollar amount allocated for each senior - Identify and purchase gifts for seniors - Communicate logistics for senior night to senior parents via email (i.e. time to arrive at stadium, etc.) - Decorate lockers for each senior - Work with pregame meal chairperson to ensure that the senior meal upgrade is confirmed

Community Outreach - Identify programs and organizations for players - Coordinate dates with TDC and coach - Communicate upcoming events with local periodicals (Gwinnett News, AJC) for press coverage - Provide monthly readout to TDC club

Fundraising - Identify potential fundraising opportunities - Provide readout to TDC and head coach of opportunities - Coordinate distribution and collection of fundraising materials to and from players - Communicate to parents via email of important dates - Coordinate parent participation for blitz day transportation

Golf Tournament - Work with VP of Operations to solicit donations for goodie bags, silent auction or sponsorship - Arrive prior to the event to help set up - Provide assistance with check in on the day of the event - Assist with serving food day of event - Take pictures of golfers and create photo holders - Ride around golf course day of event and interact with golfers - Attend Golf Committee Meetings

TOUCHDOWN CLUB COMMITTEES (Con’t)

Field Crew - Game Day Activities include: - Chain crew - Placing sideline protectors - Placing yard markers on field - Place goal post pads - Place tables on field for each home game - Assist with other projects related to field maintenance

Player Recognition - Assist in soliciting donations for Player of the Week recognition - Decorate lockers

Mom’s Club - This is a newly formed committee. Looking for someone to create and formulate.

CONCESSION STAND DUTY

As the parents of young men playing football for Shiloh High School we ALL represent the Shiloh Touchdown Club and we have a GREAT responsibility in supporting these young men.

As we already explained, it takes a substantial amount of money to operate a successful Football Program which means we must get out and support our team where needed.

We (parents, uncles, aunts, grandparents etc.) are responsible for operating the Concession Stand during ALL Home Games on Thursday (9th grade & JV) @ 5:00pm and Friday (Varsity) @ 6:00 pm.

IT IS MANDATORY THAT ALL PARENTS WORK THEIR ASSIGNED SHIFT(S) IN THE CONCESSION STAND.

You may be assigned “MANDATORY CONCESSION DUTY” on more than one game night as we will need at least 15 people for each varsity game. We also need parents who are willing to commit to every Friday home game if possible. In an effort to make sure we have the proper coverage needed to operate as smooth as possible, a schedule for each game will be created and distributed once the 2009 Football Schedules are complete. One parent from each family MUST work the concession stand when assigned. If you are unable to work your assigned shift you must find a substitute to fill your slot prior to game day and notify the Concession Chairperson.

Upon arrival for your shift, each working parent must sign-in on the Shift Roster which will be located in the concession stand.

Young children are not allowed in the concession stand. Workers must be at least 17 years of age.

We look forward to meeting and working with all of you for the success of our program.

THE SHILOH TOUCHDOWN CLUB

PAYMENT COUPONS

Please submit a payment coupon with each payment

Make Payable to: Shiloh Touchdown Club P. O. Box 390655 Snellville, GA 30039

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2009 Shiloh Football Player Contribution

PLAYER INFORMATION First Name Last Name Grade (Fall 2009)

Registration/Commitment Fee: $60.00 Due Date: Feb. 15, 2009

Amount Enclosed: $______

Make Check Payable to: Shiloh Touchdown Club P.O. Box 390655 Snellville, GA 30039

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1st Installment: $110.00 Due Date: March 30, 2009

Make Check Payable to: Shiloh Touchdown Club P.O. Box 390655 Snellville, GA 30039 P.O. Box 390655 Snellville, GA 30039 16 Shiloh Touchdown Club

2nd Installment: $110.00 Due Date: April 30, 2009

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3rd Installment: $110.00 Due Date: May 30, 2009

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4th Installment: $110.00 Due Date: June 30, 2009

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P.O. Box 390655 Snellville, GA 30039 18 Shiloh Touchdown Club 2009 FOOTBALL REGISTRATION FORM

Primary Mailing Address

City State Zip

PLAYER SIZE (SM, MED, LG, XLG, XXL, XXXL etc) T-Shirt/Dry-Fit Shirt Mesh Shorts Sweat Suit

PARENTAL INFORMATION Primary Contact: Father Mother Both Other

FATHER’S INFORMATION: (Boxes with * are only required if different from player’s information) First Name Last Name

* Primary Mailing Address

*City *State *Zip

Home Phone # Cellular Phone # Alternate Phone

Email Address (home)

Email Address (work or other)

MOTHER’S INFORMATION: (Boxes with * are only required if different from player’s information) First Name Last Name

* Primary Mailing Address

*City *State *Zip

Home Phone # Cellular Phone # Alternate Phone

Email Address (home)

Email Address (work or other)

SHILOH HIGH SCHOOL FOOTBALL PARENTAL AGREEMENT

I, (printed name)______, understand what has been presented to me at the 2009 Shiloh High School Football Parent meeting. I agree to uphold my obligations financially and parentally to ensure my son (printed name)______is successful both athletically and academically within the Shiloh High School Football program. This includes, but is not limited to, providing my player contributions on or before the due dates, participating in fundraising, assisting with acquiring sponsors, monitoring my son’s grades and working closely with his teachers to ensure his GPA is above the required 2.5 eligibility.

Signature______

Date______

P.O. Box 390655 Snellville, GA 30039 20