Sammamish Lacrosse Accounting Duties

Sammamish Lacrosse Accounting Duties Board Position- this is a 3 year term

Maintain financial books and records of SLC using Quickbooks Online. Record and reconcile receipts from TST Media for registrations. Record and pay expenses as they arise. Reconcile monthly bank statement. Prepare Form 990 EZ. Prepare Washington State Patrol background checks for all coaches and assistant coaches. Note W2/I9 filing requirements for hired contractors. Prepare 1099/1096 at year end for contracted staff. Prepare monthly financial statements for board of directors. Prepare annual budget at beginning of season.

Quickbooks Online

Manage accounting using Quickbooks Online.

Update QB account for billing and password

Bank Account

Update signature card at Chase

Online password

Deposit of cash and checks received throughout season

Reconcile bank statement in Quickbooks

Tax Returns

Form 990 EZ

Payroll

Washington State Patrol – background checks for all coaches and assistant coaches using RCW 10.97

Coaches hired as independent contractors

Need W2 and I9 for each new hire

Due 1/31 of each year W2/W3, 1099/1096

QB Set up of new coaches

Receipts

Registrations on Sammamish Lacrosse website in Admin

Record registrations as revenue in Quickbooks; reconcile revenue and expense of TST Media processing fee

Record revenue for sales of uniforms, fundraiser sales of gear/clothing, sweatshirts, etc.

Expenses

QB checks

2 signatures required

Financial Statements

QB - Monthly Profit/Loss statement, Balance Sheet, Budget to Actual

Old file boxes – 7 years + permanent