REPORT OF COMMITTEES Meeting 4356 - 24 March 2014 J1
ITEM NO : 4
SUBJECT : MINUTES OF THE HUNTERS HILL ART EXHIBITION ADVISORY COMMITTEE HELD WEDNESDAY 5 MARCH 2014
CSP THEME : OUR COMMUNITY & LIFESTYLE
DELIVERY PLAN : INVOLVE THE COMMUNITY IN PLANNING AND STRATEGY ORGANISING OF EVENTS
REPORTING OFFICER : ADRIAN BLACK
REPORT
The meeting opened at 6.20pm.
PRESENT
Sue Collins Joanne Taylor Lyn Teal Peter Burgess Yvonne Robinson Linda Fishwick Pauline Zufferey Trudy Ambler Adrian Black Hunter’s Hill Council Jane Tamasauskas Hunter’s Hill Council
APOLOGIES
May Ziade Lynette Rochford Clr Justine McLaughlin Hunter’s Hill Council
1. CONFIRMATION OF MINUTES
Lyn Teal moved that the minutes of the previous meeting be accepted, seconded Sue Collins.
2. DECLARATIONS OF INTEREST
Nil.
3. BUSINESS ARISING
Nil.
Minutes of the Ordinary Meeting No. 4356 held on 24 March 2014. This is page REPORT OF COMMITTEES Meeting 4356 - 24 March 2014 J2
4. GENERAL BUSINESS
4.1 Judges Information It was confirmed that the three judges will be Wendy Sharp, Ian Hansen and Owen Craven. Information sheet for the Judges was provided to committee members and they were asked to make sure that it is getting across what we need the Judges to do and know. The lunch with the Judges on Saturday 26 April (after receiving has finished and before judging starts) is an impromptu chat with the judges to get across what we need them to know, why we select the way we do – so that there is something there for everyone. All committee members can attend the lunch. Adrian needs Wendy’s details from Lyn, and he will send Wendy the judges information.
4.2 Online Marketing/Advertising Mail Chimp – Adrian advised that Enewsletter is sent out to all committee members. There are about 2,500 on the list now. On the last one that Adrian did he included a small survey asking where the people got their entertainment information from. He is contemplating using Facebook to advertise the Exhibition. There are already 670 people on our Hunters Hill Facebook site within three weeks. We have 200 likes, 600 friends so far. Adrian advised that it would cost approx. $500 to advertise on Facebook. All agreed we should do it.
Joanne asked if we can find out how people heard about the Exhibition when they come, just casually at the door with a list of tick boxes.
4.3 Exhibition Assistants Rachelle Elliott, who is our Volunteer Co-ordinator, needs to know from the Committee numbers of people needed on Artwork Receiving days.
Adrian advised that the TAFE students will move the artworks, similar to last year, and we will approach some of the TAFE students who helped last year to see if they would like to participate again.
4.3.1 Committee Availability Committee members were provided with Exhibition Roster availability sheets and it was requested that they take them home, fill out and bring back to the next meeting.
Sue volunteered to be in charge of the committee roster and work with Rachelle. Sue suggested that if you put your name down for a shift and then find that you can’t do it, you must replace yourself. We also need to know minimum number of committee members on each roster, plus volunteers to assist.
4.4 Salon des Refuses Adrian will get some new banners made.
Joanne suggested we get two plants/pots for the front of the Masonic Hall to dress it up a bit. Yvonne suggested a sign be put on the Masonic Hall in advance to encourage people to come.
Joanne advised that the Committee selects the artworks for the Salon des Refuses, whichever members are present on the day. This will be on Sunday, 4 May and about 100 works will be chosen. On the 15, the art screens will be placed in the Minutes of the Ordinary Meeting No. 4356 held on 24 March 2014. This is page REPORT OF COMMITTEES Meeting 4356 - 24 March 2014 J3
Masonic Hall and hung with the works on the 16. On Sunday night 18, the Masonic Hall has to be cleared because there are regular users there on the Monday.
Minutes of the Ordinary Meeting No. 4356 held on 24 March 2014. This is page REPORT OF COMMITTEES Meeting 4356 - 24 March 2014 J4
Therefore it was agreed by the Committee that on Sundays the Exhibition would close at 5.00pm, Adrian to amend the brochure.
Adrian advised that Vienna Cottage is mostly going to be for ‘Smaller Works’. We will be putting screens and lights in there.
4.5 Database/Receipt – Update Adrian advised that amendments have been made to the database, and the artwork labels will be printed with colour-coding to identify what categories they are in. Peter reminded that we need masking tape that works so that the labels don’t fall off.
4.6 Intern(s) Joanne advised that we now have two interns. Nine people applied, three were interviewed.
Pauline, who is sales oriented, will work 1 day per week and will have more time from late April.
Jane’s background is graphic design/art and is here on Mondays and Tuesdays. She is from Wollongong and is very committed.
5.0 OTHER BUSINESS
Brochure Mock Up Adrian distributed an example of a recent mock up prepared by the new intern, Jane. The Committee suggested that we swap the positions of ‘Fine Dining’, ‘Festival of Art Weekend’, ‘The Garibaldi Inn Village’ and ‘Pop-Up Galleries’. The order should be: i) Festival of Art ii) Pop-Up Galleries iii) The Garibaldi Inn Village iv) Fine Dining.
Adrian advised that the Flyer is our highest investment in terms of promotion.
Festival of Art Weekend Pauline asked if Derivan could have a demonstration of their products as well as art classes. Joanne suggested we could ask Judith Johnson to be a teacher. We need a roster for teachers from 10.00am – 2.00pm each day. It was recommended that each teacher have a 2 hour time slot. They will be located in Vienna Cottage Garden.
Pop-Up Galleries There will be approximately six. The agreement is between the business and the artist. We are out of the equation. The artist does the hanging at the café/business.
Joanne suggested using the newspaper blurb about the original exhibition in this year’s catalogue. Adrian will get Jane (intern) to find it again.
6. NEXT MEETING
The next meeting will be held on Wednesday 19 March 2014 at 6.00pm in the Small Hall. Minutes of the Ordinary Meeting No. 4356 held on 24 March 2014. This is page REPORT OF COMMITTEES Meeting 4356 - 24 March 2014 J5
The meeting closed at 7.55pm. FINANCIAL IMPACT ASSESSMENT
There is no direct financial impact on Council’s adopted budget as a result of this report.
ENVIRONMENTAL IMPACT ASSESSMENT
There is no direct environmental impact on Council arising from Council consideration of this matter.
SOCIAL IMPACT ASSESSMENT
There is no direct social impact on Council arising from Council consideration of this matter.
RISK ASSESSMENT
There are no direct or indirect risks impacting on Council arising from consideration of this matter.
HUNTERS HILL 2030
A key outcome in the Community and Lifestyle section of Council’s current Community Strategic Plan is:
1.1 Implementation of a range of arts and cultural programs and actively support local cultural organisations and events.
The Art Exhibition will assist Council to achieve this outcome.
RECOMMENDATION
That the report be received and noted.
Minutes of the Ordinary Meeting No. 4356 held on 24 March 2014. This is page REPORT OF COMMITTEES Meeting 4356 - 24 March 2014 J6
ATTACHMENT
There are no attachments to this report.
Minutes of the Ordinary Meeting No. 4356 held on 24 March 2014. This is page