This Project Plan for the 2011 College-Level FIRST Pilot Program Hereafter Referred To

Overview This Project Plan for the 2011 College-Level FIRST Pilot program hereafter referred to as NEXT (National Engineer’s eXtreme Triathlon) is designed to provide an overview and set expectations for the production of the pilot event at the 2011 FIRST Championship in St. Louis, MO. This is a preliminary plan set forth by the NEXT Pilot Planning Committee. Roles and responsibilities outlined in this version of the plan are speculative and indicate no current commitments from any party outside of the Pilot Planning Committee. It is the intent of this plan to raise discussion and reach agreement on these commitments in order to execute a successful pilot event. Please see the supplemental materials, the Program Overview in particular, for further details relating to the game and robots. Contents Task List This section outlines the tasks that must be completed before, during and following the Event. Each task has an indicated responsible party. Assignments to the Committee have individuals identified as appropriate. Assignments to FIRST, Show Ready, or the Championship Planning Committee are tentative and pending FIRST approval in accordance with the purpose of this document.

Pre-Event Game Course design - Committee Course Fabrication - Committee FMS/Real Time Scoring System- Committee On-Field Electronics - Committee Rules Finalization - Committee

Financing/Purchasing Game elements - Committee Transportation - Committee

Awards/Recognition Guidelines - Committee Judging - Committee Publication - Committee Volunteers Recruitment – Committee (Karina Powell) in collaboration with Dennis Howland and CHP Planning Committee Assignment – Committee (Karina Powell) Training – Organized by Committee, led by lead positions Apparel - FIRST Judges – Committee (Alex Burchard) in collaboration with CHP and St. Louis FRC Committees

Team Management Registration – Committee (Anca Sala) Support – Committee (Based on lead positions: Game – Adam Bain, Field – Sam Solomon, Robots – Brandon Holley)

Communications/Marketing Name the program (NEXT) - Committee with approval through FIRST Public Relations/Media Plan – FIRST, could be divided based on market segment (Colleges, local to St. Louis, FIRST Community, FIRST Board of Directors) Teams – Committee (Anca Sala and FIRSTForge) FIRST Headquarters – Chris Jones from Committee, Steve Chism from FIRST Championship Planning Committee – Sabrina Fesko from Committee FIRST Community - FIRST Volunteers – Committee (Ryan Kamphuis) in collaboration with FIRST (Denis Howland) Website – FIRST?

VIPs Recruitment – Committee in collaboration with CHP Committee Organization – Committee in collaboration with CHP Committee At the Event

Setup Field Perimeter – Committee (Sam Solomon) and volunteers (Karina Powell) Netting Suspension – FIRST (organized by Show Ready) Player Stations - Committee (Sam Solomon) and volunteers (Karina Powell) Player Station Power – FIRST (organized by Show Ready) On-Deck Power - FIRST (organized by Show Ready) Game Elements - Committee (Sam Solomon) and volunteers (Karina Powell) Game Electronics - Committee (Jesse Taylor and Mike Tung) and volunteers (Karina Powell) Field Support Scorekeeper Tables - FIRST (organized by Show Ready) Power - FIRST (organized by Show Ready) Real-Time Score/Clock Displays - FIRST (organized by Show Ready) Pits Dividers - FIRST (organized by Show Ready) Team Tables - FIRST (organized by Show Ready) Power for Teams - FIRST (organized by Show Ready) Admin Table - FIRST (organized by Show Ready) Power for Admin - FIRST (organized by Show Ready) Practice Fields - Committee Team Guidelines - Committee Specs for their own practice Other pit specs Other Field/Pit Vertical Wall/Backdrop - FIRST (organized by Show Ready) Field Aesthetics - Committee Queuing/People Management (Stations, etc.) - Committee

Volunteers Registration – Committee (Ryan Kamphuis) Assignment/Management – Committee (Karina Powell) Sustenance – FIRST/CHP Committee

Communications/Marketing Media Involvement - FIRST/CHP Committee Photography – FIRST/CHP Committee Videography - FIRST/CHP Committee Post-event Publications - FIRST/CHP Committee

VIPs Interface/Guide – Committee and FIRST/CHP Committee Management - Committee

Post-event

Team Feedback - Committee Feedback to Teams - Committee Planning for Next Season Draft for next season while everyone is together – Committee and FIRST Event Budget This section contains incomplete estimates of field and event-related expenses. This is a work- in-progress and contains estimates for transportation, field electronics and field hardware which may vary as game details are solidified in the following weeks.

General/Shared o Event Production o Transportation (Game elements from Chicago to St. Louis): $833.7

Field Elements o Please see associated FC BOM.xls for detailed field components for All Your Base and Best Trajectory. This includes hardware costs for game elements and the cost of the netting. o Total: $8,191.32 o First Flight element design is incomplete and pending a few core game decisions.

Field Electronics o Arduino-driven lighting/control elements: $800 o Field Wireless networking: $240

Total Currently Defined Expense: $10,065.02* *Defined expense does not include event production or First Flight game elements and is subject to change with alterations to game rules and definitions. Major Equipment List

Equipment not explicitly assigned will be provided by the Committee.

 Scoring computer loaded with scoring software  Field control computer loaded with field control system  Wireless routers  Printer to run match lists after inspections (connected to scoring computer)  12’ USB Cables  3’ USB Cable  Extension cords – FIRST/Show Ready  Surge protectors – FIRST/Show Ready  Signage (including Team # signage for pit tables) plus stands or tape  Gaffers tape for field markings and cable management  Tools to assemble the fields and the game elements  Stanchions/Rope for Competition and Queuing Areas – FIRST/Show Ready  White/blackboard for judge deliberation – FIRST/Show Ready  PA for pit announcements – FIRST/Show Ready  Microphones for the Emcee and the Game Announcer – FIRST/Show Ready  Sizing Boxes for robot inspection (AV and GV)  Buttons for drivers and (2) for human players  Large LCD or plasma televisions for real time scoring, game timer and game-state display – FIRST/Show Ready  Netting and frame for practice area Venue Selection The event will take place at the 2011 FIRST Championship in St. Louis, MO. The field will be located in the main pits between the event floor and the pit floor. This area will include an FRC- scale playing field, standard scoring tables with backdrop curtain and standard FRC pit space for 16 teams. It is important that there is the capability to suspend safety netting that will enclose the field as specified in the Program Overview. Additional location and logistics will be worked out in accordance with this plan. Event Staffing

Volunteers are organized based on the days they will be required to participate. Positions marked with an asterisk will be provided by the Committee. Additional roles will be filled in collaboration with FIRST and the CHP.

Tuesday  Field Tech Advisors (FTA; 3)*  Field Supervisor (1)*  Lead Scorekeeper (1)*  Field Set-Up (10)  Field Transport (2)*  Designated Retrieval Expert (1)*

Wednesday  Field Tech Advisors (3)*  Field Supervisor (1)*  Lead Scorekeeper (1)*  Other Scorekeeper (1)*  Designated Retrieval Expert (1)*  Practice Field Managers (2)  Pit Admin Lead (1)*  Pit Admin (2)  All volunteer leads for pre-event meeting (evening) o Head Queuer* o Head Referee* o Head Scorekeeper* o Field Tech Advisors (2)* o Field Supervisor* o MC* o Announcer o Lead Inspector* o Head Pit Admin* o Team Registration Lead* o Lead Ambassador* o Volunteer Coordinators (2)* o Head Judge* o Lead Team Liaison*

Thursday  Queuers (5)  Referees (Head Referee + 2)  Real Time Scorers (4)  Field Tech Advisor (3)  Field Supervisor (1)  Master of Ceremonies (1)  Announcer (1)  Alternate MC/Announcer (1)  Inspectors (4)  Practice Field Managers (2)  Pit Admin and Announcers (3)  Team Registration (2)  Ambassadors (3)  Floaters (4)  Volunteer Coordinators (2)  Scorekeepers (2)  Judges (10; only in afternoon)  Judge Assistant (1; only in afternoon)  Photographer (1)  Videographer (1)  Designated Retrieval Expert (1)  Ushers (2)  Field Transition volunteers needed in the evening (Field Supervisor + 4)

Friday  Queuers (5)  Referees (5)  Real Time Scorers (8)  Field Tech Advisor (2)  Field Supervisor (1)  Master of Ceremonies (1)  Announcer (1)  Alternate MC/Announcer (1)  Inspectors (4)  Practice Field Managers (2)  Pit Admin and Announcers (3)  Ambassadors (3)  Floaters (4)  Volunteer Coordinators (2)  Scorekeepers (2)  Judges (10)  Judge Assistant (1)  Photographer (1)  Videographer (1)  Designated Retrieval Expert (1)  Ushers (2)  Team Liaisons (2)  Field Reset (4 in the morning; 8 in the afternoon)  Awards Assistants (2)  Field transition people needed in afternoon and evening (Field Supervisor + 4)

Saturday  Queuers (5)  Referees (5)  Real Time Scorers (8)  Field Tech Advisor (2)  Field Supervisor (1)  Master of Ceremonies (1)  Announcer (1)  Alternate MC/Announcer (1)  Inspectors (4)  Practice Field Managers (2)  Pit Admin and Announcers (3)  Ambassadors (3)  Floaters (4)  Volunteer Coordinators (2)  Scorekeepers (2)  Judges (10)  Judge Assistant (1)  Photographer (1)  Videographer (1)  Designated Retrieval Expert (1)  Ushers (2)  Team Liaisons (2)  Field Reset (8)  Awards Assistants (2)  Head Referee o Other assigned Referees o Real Time Scorers o Head Scorekeeper  FTA o Real Time Scorers o Scorekeepers  Field Supervisor o Field Reset o Queuers o Field Transition  Head Judge o Judges o Judges Assistant o Awards Assistants  Team Liaisons o Team Registration o Ushers Event Planning Timeline

The project timeline will be finalized on a case-by-case basis following from the task list defined above. The following events have previously been discussed and are supported by weekly conference calls among the Pilot Planning Committee:

January Update rules and completely define awards, etc. Promote team online registration Supply event travel and hotel information Provide team support and field questions Outline event production details Finalize volunteer position descriptions Identify/recruit lead volunteer positions Finalize project plan

February Championship venue walk-through Recruit supplemental and outstanding volunteer positions Supply judge criteria and begin recruitment Ongoing development of real time scoring and field control Final team registration including travel arrangements Team Q&A to update rules and event plan Fabricate test game elements

March Finalize and publish rules Testing field control elements Order field materials for final field production Final field fabrication and assembly (identify required tools)

April Final testing of on-field electronics and elements Truck rental Disassembly and packing field elements on truck Event setup and execution Team Communication

Pre-Event Kickoff video and Program Overview released – December 4, 2010 FIRSTForge committee and team forum created and hosted by WPI – August 2010 Team collaboration and support – Ongoing through FIRSTForge Release Championship travel materials – Supplied in accordance with CHP release of materials Finalize and release Program Overview, rules, and teams – Mid-March 2011 Consent and release and other forms – In accordance with CHP guidelines Feedback from teams – At Event Feedback and discussion with Committee and FIRST – At Event

Post Event Thank you to teams and volunteers Post-mortem discussion of strengths and weaknesses and discussion of future directions Begin organization for the next season! Manuals and Resources

 Program Overview – Reference for game description, field drawings, event timeline, and other production related information  FIRSTForge.WPI.edu

Volunteer Position Descriptions

The position descriptions provided here have been modified from original position descriptions as provided for other FIRST programs. Volunteer position descriptions for the Field Technical Advisor and the Volunteer Coordinator are not provided.

Ambassador Ambassadors interact with teams, and serve as role models for team students and mentors. They educate and engage VIP guests to inspire their continued motivation, passion, and commitment to FIRST. Ambassadors are responsible for their own travel and accommodations, expenses, and arrangements. FIRST experience not required, but helpful.

Responsibilities  Conduct tours of the Pit  Interact with teams members  Interface with VIPs  Check-in at VIP Information Table 15 minutes prior to start of shift

Training Regional Director and Ambassador Coordinator conduct training and provide guidance during the competition. Training offered by FIRST on day of service.

Reporting Relationships and Supervision  Direct supervision: Volunteer Coordinator and Ambassador Coordinator  On-site guidance: Ambassador Coordinator

Awards Assistant Assist the Event Manager and Event Assistant with preparation and presentation of competition awards, trophies, and medallions to teams at the closing ceremony on Saturday. The volunteers should plan for a minimum of three hours before the ceremonies to begin this process. FIRST experience not required.

Responsibilities  Work with the Event Manager and Event Assistant to ensure correct distribution of awards  Unpack, clean, and mark team awards, trophies, and medallions  Set up awards tables and medallion stanchions; organize items in the order they will be presented  Ensure the Bronze Medallions are available in the Pit Area for distribution on Saturday  Assist presenters with distribution of awards to teams  Break down awards tables and stanchions at end of ceremony, pack up remaining awards Training  Thursday on site training

Reporting Relationships and Supervision  Direct supervision: Volunteer Coordinator

Field Assembly/Disassembly Assist with assembly on Tuesday or Wednesday, and/or disassembly on Saturday, of the competition playing field. Volunteers need not do both. These volunteer roles have interesting and varied responsibilities and are physically active roles.

Responsibilities  Assemble playing field and electronics  Demonstrate and comply with safe procedures for lifting and other physically challenging tasks  Disassemble playing field and electronics and pack in travel crates  Assist in loading travel crates onto truck, as needed

Training  Field Supervisor and the Field Technical Advisor provide on-the-job training and direction.

Reporting Relationships and Supervision  Direct supervision: Field Supervisor and Field Technical Advisor

Field Supervisor Key Volunteer Position Field Supervisor is a Key volunteer position. Participate in field construction and maintenance. This is a critical role in the competition as you direct activity on the field to ensure smooth execution of the matches, maintain the pace of the event and smooth flow of match play. Work in collaboration with the FTA.

Responsibility  Participate in training opportunities offered by FIRST  Supervise field construction in collaboration with the FIRST Technical Advisor  Direct field reset process  Facilitate adherence to match timing  Monitor placement of robots on field  Promote and monitor the safety of volunteers and team members  Collaborate with Game Announcer, Emcee and Event Manager to monitor and set/adjust game pace  Conduct volunteer training for and supervise Field Assembly/Disassembly, Field Repair/Reset and Scorekeeper/Field Power Controller volunteers at event  Sign IN/OUT two-way radio and headset from event management office, return it to office at end of day  Wear a two-way communication radio and headset to keep apprised of event information and issues  Exercise decision-making authority in collaboration with the Lead Robot Inspector in cases of dispute  Direct Alliance selection process with the Master of Ceremonies  Attend daily breakfast meeting conducted by Event Manager

Training  Provided prior to start of competition season. May include: live and/or recorded web conferences, teleconference(s), manual and other support materials, email communications and one-on-one support.

Reporting Relationships and Supervision  Direct supervision: Field Technical Advisor provides support and advice during the event

Game Announcer Key Volunteer Position Work as part of a team with the Master of Ceremonies to energize the teams and spectators, generate and maintain interest, enthusiasm, and excitement throughout the matches. Announce play-by-play commentary for each match. Play a critical role in ensuring smooth flow of match play, and maintaining the pace of the event. Key volunteer position, significantly impacts the success of the event.

Position Overview  High profile position, audible presence at competition  Significant level of responsibility  Community exposure  Opportunity to utilize and further develop public speaking skills

Responsibilities  Attend Volunteer Meeting  Participate in training opportunities offered by FIRST  Seek and announce unique information specific to individual teams  Thursday, Friday, and Saturday - Consult with Master of Ceremonies

Head Referee This is a Key Volunteer Position The Head Referee is responsible for training, directing and supervising all Referees and Official Scorers. Oversees all scoring processes and procedures. Has final authority for decisions regarding team scores. Play a critical role in ensuring smooth flow of match play, and maintaining the pace of the event. *Must sign a Volunteer Conflict of Interest and Disclosure Form prior to start of service Position Overview  Significant level of responsibility  High visibility role  Ability to work and interact with volunteers, team members and students, contracted and FIRST staff  Ability to contribute to the successful execution of the competition; impact quality of event  Positioned on perimeter of the playing field; fast-paced action  Physically active role, not sedentary  Time Commitment: Thursday (training), Friday, and Saturday; participation in pre-event training and certification required through FIRST

Responsibilities  Conduct referee training; attend Volunteer Meeting on Wednesday of competition  Supervise Referees and Official Scorers  Observe matches, “call” and announce rule infractions; determines penalties  Lead score deliberations and make final decision regarding match scores.  Provide match scores to the Scorekeeper/Field Power Controller  Participate in deliberations with the Field Supervisor and Lead Robot Inspector regarding robot-related issues raised by opposing team  Work closely with the Field Supervisor and Scorekeeper/Field Power Controller to ensure matches proceed smoothly and matches are on schedule  Monitor and promote safe practices on and around the playing field; wear safety glasses during the matches  Secure and distributes referee supplies

Training  Provided prior to start of competition season. May include: training at FIRST Head Quarters, live and/or recorded web conferences, teleconference(s), manual and other support materials, email communications and one-on-one support. Reporting Relationships and Supervision  Oversight by Volunteer Coordinator  Support by FTA and Chief Referee

Judge Select team award recipients through interaction with teams, review of documentation regarding teambackground information to familiarize judges with teams, and serve as role models for the competitors. Judges are responsible for own travel/accommodation expenses and arrangements. *Must sign a Volunteer Conflict of Interest and Disclosure Form prior to start of service.

Position Overview  High profile volunteer position; visible presence  Recognition of service in Regional Program Book  Community exposure  Networking opportunities  Ability to positively impact quality of event  Judge shirt provided Responsibilities  Attend Judge Orientation Dinner Meeting  Interview and observe teams in the Pit, on the playing field and other areas  Review team background literature  Participate on Judge Panel to decide team awards recipients  Interpersonal skills; ability to effectively relate to teenagers and adults  Write short awards scripts extolling merits of winning teams  Announce team awards recipients; assist with award presentations to teams

Training  Provided by Judge Advisor Thursday evening prior to start of competition. Judge Manual emailed to all judges 2-4 weeks prior to start of competition.

Reporting Relationships and Supervision  Direct supervision: Judge Advisor

Judge Assistant Assists Judge Advisor throughout the event, collaborates with event management staff to ensure meeting competition schedule, and is responsible for motivating and energizing the judge panel throughout the competition. The Judge Assistant is not a judge or an assistant Judge Advisor and does not interview teams, or participate in awards recipient selection process.

Responsibilities  Ensure correct room setup for Judge orientation and dinner meeting; keep room organized and clean  Assist Judge Advisor to keep judge panel on schedule; perform other duties as assigned by Judge Advisor  Provide clerical assistance, i.e., types awards scripts on laptop  Organize and ensure all materials and supplies needed are available, and correctly placed on tables  Obtain and wear a two-way radio and headset, sign it in and out at the event management office; keep apprised of competition schedule; inform Judge Advisor and Judge Panel of schedule changes  Ensure all Judges sign a Volunteer Conflict of Interest and Disclosure Form prior to start of event  Ensure all Judges sign a Consent, Release, Hold Harmless form prior to start of event  Breakdown Judge Room at the end of competition, repack FIRST materials, return Regional Committee materials to Volunteer Coordinator

Training  Judge Assistant is provided with a checklist of responsibilities prior to, or at the event. Judge Advisor provides guidance during the event.

Reporting Relationships and Supervision  Direct supervision: Judge Advisor  On-site guidance: Event Manager Lead Robot Inspector Key Volunteer Position Oversee and perform mandatory robot inspection and weigh-in processes to ensure compliance with robot construction rules. Train, supervise, and direct the Robot Inspectors and make final decisions regarding inspection decision disputes. Provide general technical support for teams by helping to resolve issues with their robots. *Must sign a Volunteer Conflict of Interest and Disclosure Form prior to start of service

Position Overview  Leadership position, significant level of responsibility  High visibility role  Opportunity to utilize and further develop leadership, assessment, and mechanical/electrical skills  Interesting and varied responsibilities  Networking opportunities  Physically active role, not sedentary

Responsibilities  Set up inspection and weigh-in areas  Perform robot inspections and weigh-ins; ensure process complies with competition schedule  Complete inspection paperwork  Lead deliberations with Robot Inspectors regarding inspection decision issues or discrepancies; make final decision (in case of a dispute, collaborate with Field Supervisor)  Determine need for re-inspections  Supervise, direct and act as a resource for Robot Inspectors  Break down inspection and weigh-in areas and pack for transport

Training Will be provided prior to start of competition season. May include: live and/or recorded web conferences, teleconference(s), manual and other support materials, and email communications.

Reporting Relationships and Supervision  On-site guidance: Volunteer Coordinator

Lead Team Querer Key Volunteer Position Directs and supervises the Team Queuers, determines team traffic flow on and off the field, monitors flow during the competition. Plays a critical role in ensuring smooth flow of match play and maintaining the pace of the event.

Position Overview  Significant level of responsibility  High visibility role  Opportunity to utilize and further develop organizational and interpersonal skills  Ability to work and interact with teams and volunteers  Ability to contribute to the success of the competition by maintaining match pace  Access to field; some opportunity to observe matches  Physically active role, not sedentary

Responsibilities  Attend Volunteer Meeting; train the Team Queuers  Determine team traffic flow pattern to/from the playing field in cooperation with the Event Manager  Direct and supervise Team Queuers  Restrict access to field for unauthorized individuals  Stage and position teams in preparation for the start of matches  Maintain uninterrupted flow of teams to the playing field  Direct teams to driver stations, and facilitates team departure from field  Obtain a two-way radio and headset from event management office, return it to office at end of day  Wear two-day radio and headset; communicate with the Pit Announcer regarding team competition schedule and timing, working with match schedule.

Training  Will be provided prior to start of competition season. May include: live and/or recorded web conferences, teleconference(s), manual and other support materials, email communications and one-on-one support.

Reporting Relationship and Supervision  On-site guidance: FTA and Volunteer Coordinator

Master Of Ceremonies (MC) Key Volunteer Position The Master of Ceremonies (a.k.a. MC or Emcee) is the individual primarily responsible for setting the tone of the competition. He/she creates and sustains an exciting and fun atmosphere throughout the event, is the most visible presence at the event; embodies the spirit of FIRST and is the consummate FIRST ambassador. The MC works as a team with the Game Announcer to produce a well-organized, thrilling event. The MC ensures the smooth flow of match play, and maintains the pace of the event. This is a Key Volunteer Position that significantly impacts the quality of the competition.

Position Overview  Opportunity to contribute to the successful execution of the competition; impact the quality of the event  Community exposure  High profile position, audible and visible presence at competition  Opportunity to set the pace of the event; impact overall quality of event  Opportunity to utilize and further develop public speaking skills  Physically active role  Positioned near the playing field, fast-paced action, ability to observe matches  Pre-Event Time Commitment  Significant level of responsibility  Opportunity to cultivate support for FIRST programs

Responsibilities  Responsible for setting the tone of the competition  Works as a team with the Game Announcer to produce a well-organized, thrilling event  Ensures the smooth flow of match play, and maintains the pace of the event  Participate in Pre-Event Training

Training  Will be provided prior to start of competition season. May include: live and/or recorded web conferences, teleconference(s), manual and other support materials, email communications and one-on-one support. FTA provides advice during the competition.

Real-Time Scorer Official Scorers observe team matches, tally the official score of the matches using electronic input devices, validate final scores and participate in ensuring correct field setup between matches. Official Scorers will play a critical role in ensuring smooth flow of match play and maintaining the pace of the event. This role is a physically active role positioned on the perimeter of the playing field. Works under the direction of the Head Referee. *Must sign a Volunteer Conflict of Interest and Disclosure Form prior to start of service

Responsibilities  Observe matches, tally scores in real time using electronic input devices  Validate final tallies  Participate in discussions with Head Referee to determine official match scores  Validate field setup between matches, including assisting with movement of game equipment  Monitor/promote safe practices on and around the playing field; wear safety glasses during the matches

Training  Head Referee conducts training during a teleconference approximately one week in advance of the event and at the Volunteer Orientation and Training on Wednesday or Thursday evening and provides guidance during the competition.

Reporting Relationships and Supervision  Direct supervision: Head Referee  On-site guidance: Volunteer Coordinator

Pit Administration Supervisor Key Volunteer Position Manages all activities in the Pit and Pit area operations including coordination of Pit Administration Table, team interface, and collaborates with Emergency Medical Technicians.

Position Overview  Leadership position; significant level of responsibility  High visibility role  Opportunity to utilize and further develop organizational and interpersonal skills  Interesting and varied responsibilities  Ability to work and interact with team members and mentors, volunteers and event staff  Physically active role, not sedentary Responsibilities  Participate in training offered by FIRST headquarters  Attend Volunteer Meeting* and conducts training for Pit Administration Support, Spare Parts Attendant, Machine Shop Shuttle Driver, Pit Announcer, and Team Queuing volunteers  Attend daily Breakfast Meeting conducted by Event Manager  Set up the Pit Administration Table and direct completion of team registration packet assembly prior to start of event  Prohibit teams and guests from entering Pit prior to scheduled opening time; facilitate on-time departure of teams after Pit closes  Ensure teams complete and submit required forms  Supervise Pit Administration volunteers, including the Pit Announcer  Supervise team registration process  Answer questions from teams and visitors in the Pit area  Oversee the distribution of the bronze medallions to specified teams  Primary interface with the Emergency Medical Technicians (EMTs); collaborate with EMTs on preparing Incident Reports as required  Return Chairman’s Award Feedback to competing teams (Saturday afternoon)  Obtain, sign in/sign out daily, a two-way radio and headset from event management office  Wear two-day radio; communicate with event management staff, machine shop drivers and EMTs  Supervise Pit Station break down process/repacking of Pit Travel crates during the final award ceremony  Monitor team load out

Training  Provided prior to start of competition season, may include: live and/or recorded web conferences, teleconference(s), manual and other support materials, email communications and one-on-one support; FIRST Headquarters is available by phone to provide guidance during the competition.

Reporting Relationships and Supervision  On-site oversight: Volunteer Coordinator

Pit Administration Support Provide direction, assistance, information, and support to teams in the Pit. This is a physically active, fast-paced role.

Responsibilities  Assist with team registration  Answer questions from teams and guests  Assist with distribution of the daily match list to teams  Maintain adequate supply of printed materials on the Pit Administration Table  Prohibit teams and guests from entering Pit prior to scheduled opening time; facilitate departure of teams after Pit close  Manage lost and found items  Collect ballots from teams for team-voted awards (if any); deliver to Judge Assistant (e.g. Autodesk)  Distribute Chairman’s Award Feedback Forms  Distribute bronze medallions to specific teams  Break down and pack up Pit Administration Station during final award ceremony  Facilitate adherence to team match schedule  Announce pending team matches, and call team to queuing area  Make general ‘housekeeping’ announcements  Communicate with the Team Queuing volunteers to coordinate team line-up for matches via two-way radio and headset

Training  Pit Administration Supervisor conducts training at the Volunteer Orientation and Dinner Meeting and provides guidance during the competition

Reporting Relationships and Supervision  Direct Supervision: Pit Administration Supervisor  On-site oversight: Volunteer Coordinator

Practice Field Attendant This volunteer team schedules and monitors practice field and equipment usage throughout the competition. These volunteers are also responsible for keeping the practice field clean and free of debris, protecting practice field electronics and for reporting any malfunctions or damage to the field directly to the Field Supervisor.

Responsibilities  Maintain schedule at the practice field, monitor flow of teams, ensuring fair field use  Assist teams in using the wireless equipment provided for the practice field using the instructions provided  Report any malfunctions or field damage to the Field Supervisor  Keep field clean of debris after each practice match

Training  Volunteer Orientation Dinner and Training*

Referee Referees observe team matches, identify rule violations, and “call” them. They calculate the official score of the matches and participate in deliberations regarding contested calls. Work under the direction of the Head Referee. Play a critical role in ensuring smooth flow of match play, and maintaining the pace of the event. This role is a physically active role positioned on the perimeter of the playing field. *Must sign a Volunteer Conflict of Interest and Disclosure Form prior to start of service

Responsibilities  Observe matches, “call” rule infractions; determine penalties  Participate in deliberations regarding contested calls  Participate in discussions with Head Referee and other referees to determine official match scores  Participate in deliberations with the Head Referee regarding robot-related issues raised by opposing team  Monitor/promote safe practices on and around the playing field; wear safety glasses during the matches

Training  Pre-event training provided prior to start of competition season. Head Referee conducts training during a teleconference approximately one week in advance of the event and at the Volunteer Orientation and Training on Wednesday* or Thursday evening and provides guidance during the competition.

Reporting Relationships and Supervision  Direct supervision: Head Referee  On-site guidance: Volunteer Coordinator

Robot Inspector Perform mandatory robot inspections and weigh-ins to ensure compliance with robot construction rules. Determine inspection outcome decisions (pass/fail). May perform random inspections. Work under the direction of the Lead Robot Inspector. Provide general technical support for teams by helping to resolve issues with their robots. This is a physically active role. *Must sign a Conflict of Interest and Disclosure Form prior to start of service

Responsibilities  Perform robot inspections and weigh-ins  Complete inspection paperwork  Participate in deliberations regarding inspection decision issues  Assist with break down of robot inspection/weigh-in areas

Training  Lead Robot Inspector conducts training at the Wednesday Volunteer Orientation Dinner and provides guidance during the competition.

Reporting Relationships and Supervision  Direct supervision: Lead Robot Inspector  On-site guidance: Volunteer Coordinator

Scorekeeper Key Volunteer Position Manages and operates the scoring and field control systems. Communicates scores. Play a critical role in ensuring smooth flow of match play and maintaining the pace of the event.

Responsibilities  Set up the scorekeeping and field control systems; ensure equipment functions properly  Enter scores in scoring computer from sheet provided by Head Referee, verifying accuracy – post scores to AV System  Enter alliance team pairings in scoring computer  Print match lists to be distributed to Pit Administration Supervisor and Judge Assistant  Post match results and award winners to FIRST website  Assist with breakdown of scoring and field power control systems, and playing field Training  Provided prior to start of competition season. May include: live and/or recorded web conferences, teleconference(s), manual and other support materials, email communications and one-on-one support.

Reporting Relationships and Supervision  Direct supervision: Field Supervisor  On-site guidance: FTA and Volunteer Coordinator

Team Queuing Play a critical role in ensuring smooth flow of match play and maintaining the pace of the event. A Team Queuer is responsible to manage team traffic to and from the playing field; stage and position teams in preparation for the start of matches; and restrict access to field for unauthorized individuals. This is a physically active role.

Responsibilities  Stage and position teams for matches  Restrict access to field for unauthorized individuals  Obtain a two-way radio and headset from event management office, sign it out; return it to office at end of day, sign it in  Wear two-way radio and headset; communicate with the Pit Announcer regarding team competition schedule and timing, working with match schedule.  Maintain an uninterrupted flow of teams to the playing field  Direct teams to driver stations, and facilitate team departure from field

Training  Pit Administration Supervisor, working with the Event Assistant, conduct training at the Wednesday Volunteer Orientation Dinner and Training* and provide guidance during the competition.

Reporting Relationships and Supervision  Direct supervision: Pit Administration Supervisor and Lead Team Queuer  On-site guidance: Volunteer Coordinator

Announcer Key Volunteer Position Work as part of a team with the Master of Ceremonies to energize the teams and spectators, generate and maintain interest, enthusiasm, and excitement throughout the matches. Announce play-by-play commentary for each match. Play a critical role in ensuring smooth flow of match play, and maintaining the pace of the event. Key volunteer position, significantly impacts the success of the event.

Position Overview  High profile position, audible presence at competition  Significant level of responsibility  Community exposure  Opportunity to utilize and further develop public speaking skills Responsibilities  Attend Volunteer Meeting  Participate in training opportunities offered by FIRST  Seek and announce unique information specific to individual teams  Friday and Saturday - Consult with Master of Ceremonies  Announce some Thursday practice matches. Opportunity to observe and become familiar with the game.

Reporting Relationships and Supervision  Direct supervision: Event Manager and Volunteer Coordinator

Team Registration

Manage check-in activities at the Team Registration Table. Provide direction, assistance and information to team members.

Responsibilities  Assist with table set up and break down  Utilize a two-way radio and headset, sign it in/out at the event management office for all communications regarding team registration needs, communicate with Volunteer Coordinators  Greet and check in teams as they arrive at the competition  Ensure all paperwork is completed and collected  Monitor and enforce volunteer minimum age requirement  Disseminate necessary team information

Training  The Volunteer Coordinator provides training prior to start of the Wednesday Volunteer Orientation and Training.

Designated Retrieval Expert Manage and acquire on-site and off-site resources for volunteers during the competition.

Responsibilities  Keep a log of team requests and ensure teams complete any necessary paperwork  Work with Pit Administration and other volunteers as necessary  Strong organizational skills required  Ability to work and interact with team students and mentors  Familiarity with robotics/mechanics helpful

Training  On-site training will be provided.

Reporting Relationships and Supervision  Direct supervision: Pit Administration Supervisor  On-site guidance: Volunteer Coordinator

Usher The Usher volunteer position is a physically active positions that requires facilitating smooth pedestrian traffic flow around the field and pits and keeping walkways and aisles clear. Effective crowd control is critical to a safe and well-run event.

Responsibilities  Restrict team access to Pit prior to morning opening of area; clear Pit of people after close of area  Keep aisles, hallways and team traffic pathways clear in the Pit, near the playing field  Limits team, volunteer, and public access to field  Provide directions, i.e., to bathroom, concessions, Pit, Emergency Medical Technicians

Training  On-site training will be provided.

Reporting Relationships and Supervision  Direct supervision and on-site guidance: Volunteer Coordinator

Team Liaison The Team Liaison interacts with teams, and helps to address questions and issues as appropriate. This volunteer seeks real-time feedback from teams and helps coordinate solutions to problems.

Responsibilities  Interact with teams members  Address questions and issues from teams

Training  Volunteer Coordinator conducts training at the Wednesday Volunteer Orientation Dinner and provides guidance during the competition.

Reporting Relationships and Supervision  Direct supervision: Regional Director and Ambassador Coordinator  On-site guidance: Ambassador Coordinator