USER MANUAL FOR SHIFTING OF EMPLOYEES UNDER “ORDERS TO SERVE” FOR THE STATE OF TELANGANA IN HRMS PACKAGE In view of reorganisation of Andhra Pradesh state, the Government vide G.O.Ms.No.241 GA(SR) Dept, Dt.01-06-2014, have issued orders to certain employees under “Orders to serve” and directed all HODs to relieve such employees by 01-06-2014, with instructions to the individuals to report in counterpart offices in Telangana state on 02-06-2014. The activity might have been completed in all offices physically, but the same have to be carried out in HRMS package so as to generate the paybills of employees for the month of July-2014 onwards. In this connection, it is informed that the Government vide G.O.Ms.No.116 Fin(TFR) Dept, Dt.16-05-2014 has issued orders creating new DDO codes for all HODs in Andhra Pradesh state (27 series) leaving the existing DDO codes ( 25 series) to the HODs of Telangana. Since the DDO codes (25 series) were used by the HODs of combined state prior to 02-06-2014, the entire employee data mapped to these DDO codes are now accessible to the HODs of Telangana state, due to which the HODs of Andhra Pradesh state are not in a position to issue shifting orders in HRMS package to the employees who are under “Orders to Serve” as the employee data is not accessible them wef 02-06-2014. To overcome this problem, the entire employee data mapped to the DDO codes of HODs (25 series) in combined state is shifted to the corresponding new DDO codes created for the DDOs of Andhra Pradesh state (27 series) by the DTA. As such, the entire employee data hither to mapped to the DDO codes of Erstwhile Andhra Pradesh state is now available in the logins of corresponding new DDO codes. Therefore, the DDOs of residuary Andhra Pradesh state have to login with their new DDO codes created vide G.O.Ms.No.116 Fin(TFR) Dept, Dt.16-05-2014 and enter the details of employees who are under “Orders to Serve” in the following screens. The employees whose data is entered in the above screens, shall automatically gets mapped to respective DDOs of Telangana state which facilitate drawal of salary in that state. This module has following screens. The screen shots and the procedure how to fill the form is detailed below. Ist screen: This screen is for use of HODs of Andhra Pradesh state. Procedure:
The above screen shot is used for shifting of an employee from the DDO of A.P. to his counterpart DDO in Telangana
The employee code who is under orders to serve should be entered in the column “Emp code” and press tab. The details of the employee along with his pay particulars will be displayed.
Confirm the correctness of employee entered with the details displayed by the system.
Enter the DDO code to which the employee is to be shifted. Here, the DDO code of the corresponding HOD in Telangan state, will be displayed.
If the details entered are correct, Press “Submit” button.
This completes the movement of one employee from Andhra Pradesh state to Telanagana state.
Repeat the process for all the employees under “Orders to Serve”
2 nd screen: Before using the 2nd screen for acceptance of employees under orders to serve, the DDOs of Telangana state have to approach the PAO, Telangana for creation bill IDs and cadre strengths. Once this is completed, the DDOs can start accepting the following screen.
Procedure:
The above screen is for use of HODs of Telangana state.
The above screen is used for acceptance of employees who is shifted to Telangana state from Andhra Pradesh state.
Enter the employee code who is under orders to serve and who is already shifted by his A.P. Counterpart.
The details of employee is displayed
Confirm the correctness of employee code entered with reference to the details displayed
Map the employee to a bill ID and press Submit.
This completes the movement of employee from Andhra Pradesh to and acceptance by DDOs of Telangana.
Repeat the process for all employees who are under orders to serve. GOVERNMENT OF ANDHRA PRADESH TREASURIES AND ACCOUNTS DEPARTMENT From To K.Kanakavalli, MA., M.Phil, The Pay and Accounts Officer, Director of Treasuries and Accounts, Andhra Pradesh, Andhra Pradesh, Hyderabad. Hyderabad.
Lr.No.N1/3180/2014 Dt. -06-2014 Sub: Treasuries and Accounts Dept – A.P. Reorganisation Act, 2014- Employees who are under orders to serve – Shifting of such employees to Telangana state in HRMS package – Procedure – Reg. Ref: 1.G.O.Ms.No.241 GA (S.R.) Dept, Dt.01-06-2014. 2.G.O.Ms.No.116 Fin(TFR) Dept, Dt.21-05-2014. &&&&& I invite your attention to the references cited. In view of the orders vide ref 1st and 2nd cited, this department has prepared two screens for shifting of employees under orders to serve, from Andhra Pradesh state to Telangana state to enable such employees to draw their salary in the newly created Telangana state through HRMS package, wef 02-06-2014. The detailed procedure along with screenshots is enclosed herewith for your reference. The same document is also made available in the logins of all DDOs in HRMS package, for the reference of all HODs. Therefore, I request that necessary awareness may be created to all the DDOs of HODs of both states to use the said module for shifting of employees from Andhra Pradesh state to Telanagana state immediately, to enable them to prepare the bills by respective DDOs in future. Encl: One document. Yours faithfully
Director of Treasuries and Accounts Andhra Pradesh:: Hyderabad.
Copy to the Pay and Accounts Officer, Govt of Telangana, Hyderabad.